City of HamiltonAUDIT, FINANCE AND ADMINISTRATION COMMITTEEAGENDAMeeting #:23-003Date:Thursday, February 16, 2023Time: 9:30 A.m. - 12:30 P.m.Location:Council ChambersHamilton City Hall71 Main Street WestTamara Bates, Legislative Coordinator (905) 546-2424 ext. 41021.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1February 2, 2023 1.04.1 - 002 - Minutes - February 2 2023.pdf5.COMMUNICATIONS 5.1Julie Turner, respecting her resignation from the Hamilton Women and Gender Equity Committee 1.05.1 - HWGEC - Resignation (Turner).pdfRecommendation: Be received.6.DELEGATION REQUESTS 7.DELEGATIONS 8.STAFF PRESENTATIONS / PRESENTATIONS 8.1Fraud and Waste Annual Report (AUD23003) (City Wide) 1.08.1 - AUD23003 - Fraud and Waste Annual Report.pdf2.08.1 - AUD23003 - Appendix A.pdf3.08.1 - AUD23003 - Appendix B.pdf4.08.1 - AUD23003 - Presentation.pdf9.CONSENT ITEMS 9.1Update on Procurement of Liquid Chlorine in Railway Tank Cars for the Woodward Water and Wastewater Treatment Plants (FCS22050(a)/PW22047(a)) (City Wide) (Outstanding Business List Item) 1.09.1 - FCS22050(a)_PW22047(a) - Procurement of Liquid Chlorine in Railway Tank Cars for the Woodward.pdf9.22020 and 2021 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs) (FCS23016) (City Wide) 1.09.2 - FCS23016 - 2020 and 2021 Audited Financial Statements for City of Hamilton BIAs.pdf2.09.2 - FCS23016 - Appendix A.pdf3.09.2 - FCS23016 - Appendix B.pdf9.3Hamilton Women and Gender Equity Committee Minutes - December 23, 2022 1.09.3 - HWGEC_Meeting Minutes_Dec 23_2022 (final).pdf10.DISCUSSION ITEMS 10.1Hamilton Women and Gender Equity Committee - Citizen Committee Report, respecting Applying a gender lens to the City of Hamilton for the Operational Budget 1.10.1 - HWGEC CCR re Gender Lens Budget.pdf11.MOTIONS 11.1Constituent Management Software 1.11.1 - Motion - Constituent Management Software (Clark).pdf11.2Council Access to and Copies of Confidential Records 1.11.2 - Motion - Council Access to Records (Kroetsch).pdf2.11.2 - Motion - Council Access to Records (Kroetsch) - Appendix A.pdf3.11.2 - Motion - Council Access to Records (Kroetsch) - Appendix B.pdf4.11.2 - Motion - Council Access to Records (Kroetsch) - Appendix C.pdf12.NOTICES OF MOTION 12.1Feasibility of a Bring Your Own Device Policy 1.12.1 - NOM - BYOD (Kroetsch) (final).pdf13.GENERAL INFORMATION / OTHER BUSINESS 13.1Amendments to the Outstanding Business List a.Items Requiring a New Due Date a.Transportation Operations Inventory Audit, Fraud and Waste Investigation, and Follow Up to Audit Report 2013-17 - Public Works - Traffic Inventory Item on OBL: 22-GCurrent Due Date: May 2023Proposed New Due Date: September 21, 2023b.Items Considered Complete and to be Removed a.Procurement of Liquid Chlorine in Railway Tank Cars for the Woodward Water and Wastewater Treatment Plants Item on OBL: 22-FAddressed as Item 9.1 on today's agenda14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.05.1 - HWGEC - Resignation (Turner).pdf1.04.1 - 002 - Minutes - February 2 2023.pdf1.08.1 - AUD23003 - Fraud and Waste Annual Report.pdf2.08.1 - AUD23003 - Appendix A.pdf3.08.1 - AUD23003 - Appendix B.pdf4.08.1 - AUD23003 - Presentation.pdf1.09.1 - FCS22050(a)_PW22047(a) - Procurement of Liquid Chlorine in Railway Tank Cars for the Woodward.pdf1.09.2 - FCS23016 - 2020 and 2021 Audited Financial Statements for City of Hamilton BIAs.pdf2.09.2 - FCS23016 - Appendix A.pdf3.09.2 - FCS23016 - Appendix B.pdf1.09.3 - HWGEC_Meeting Minutes_Dec 23_2022 (final).pdf1.10.1 - HWGEC CCR re Gender Lens Budget.pdf1.11.1 - Motion - Constituent Management Software (Clark).pdf1.11.2 - Motion - Council Access to Records (Kroetsch).pdf2.11.2 - Motion - Council Access to Records (Kroetsch) - Appendix A.pdf3.11.2 - Motion - Council Access to Records (Kroetsch) - Appendix B.pdf4.11.2 - Motion - Council Access to Records (Kroetsch) - Appendix C.pdf1.12.1 - NOM - BYOD (Kroetsch) (final).pdf