City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE
AGENDA

Meeting #:

Date:

Thursday, April 16, 2026

Time:

9:30 A.m. - 11:30 A.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CALL TO ORDER

2.

CEREMONIAL ACTIVITIES

3.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

4.

DECLARATIONS OF INTEREST

5.

ADOPTION OF MINUTES OF PREVIOUS MEETING

5.1

AFA 26-004

March 26, 2026

6.

DELEGATIONS

7.

ITEMS FOR INFORMATION

7.1

FCS26032

2026 Development Charges Indexing (City Wide)

7.2

HUR23007(a)

Workplace Mental Health and Wellbeing Strategy Progress Update (City Wide)

This Item includes a presentation (to be distributed)

7.3

HUR26005

Annual Employee Absence Report 2025 (City Wide)

8.

ITEMS FOR CONSIDERATION

8.1

AUD21004(d)

Cyber Security Follow Up Audit, Phase 2: Incident Response and Insurance Review (City Wide)

Refer to Item 11.2 for Confidential Appendices A, B, and C.

8.2

FCS26037

Request to Extend Contract for Secure Transportation of Funds Services (City Wide)

Refer to Item 11.3 for Confidential Appendix A.

9.

MOTIONS

9.1

Financial Accountability in the Administration of Grant Funding - REVISED

9.2

Golden Horseshoe Live Steamers Educational Pavilion

9.2.a

Correspondence from Denny Williams, Golden Horseshoe Live Steamers, respecting proposed grant for the Golden Horseshoe Live Steamer Educational Pavilion

9.3

Play Structure Replacement at Inasmuch House (Ward 2)

9.4

Ward 2 Community Grants – 2026 (Ward 2)

9.5

Ward 2 Capital Expenses – Area Rating Reserve 2026 (Ward 2)

10.

NOTICES OF MOTION

11.

PRIVATE AND CONFIDENTIAL 

11.1

Closed Minutes - AFA 26-004 - March 26, 2026

Pursuant to Section 9.3, Sub-sections (b), (d), and (f) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (b), (d), and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

11.2

Confidential Appendices A, B and C to Report AUD21004(d), respecting Cyber Security Follow Up Audit, Phase 2: Incident Response and Insurance Review

This Item includes a presentation.

Pursuant to Section 9.3, Sub-sections (a) and (e) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (a) and (e) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City or a local board and litigation or potential litigation, including matters before administrative tribunals, affecting the City or a local board.

11.3

Confidential Appendix A to Item 8.2, Report FCS26037 - Request to Extend Contract for Secure Transportation of Funds Services

Pursuant to Section 9.3, Sub-section (k) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

11.4

AUD26004

Auditor General Reporting of Serious Matters to Council (Report #94613) (Wards 3 and 4)

Pursuant to Section 9.3, Sub-section (a) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City or a local board.

12.

ADJOURNMENT