1.

CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

November 6, 2017

4.

DELEGATION REQUESTS

4.1

Susan Canning respecting Property Tax Penalties (for a future meeting)

4.2

Ronald Homier respecting Purchasing of City vehicles (for a future meeting)

5.

CONSENT ITEMS

5.1

Volunteer Advisory Committee 2018 Budget Submission (HUR17026) (City Wide)

5.2

2017 Third Quarter Non-compliance with the Procurement Policy Report (FCS17012(c)) (City Wide)

5.3

Follow Up to Performance Audit Report 2015-17 Protective Plumbing Program (Value for Money Audit) (AUD17031) (City Wide)

5.4

Follow Up to Audit Report 2014-16 Office of the City Clerk - Records Management (AUD17032) (City Wide)

5.5

Tax Appeals under Sections 357 and 358 of the Municipal Act, (2001) (FCS17003(f)) (City Wide)

5.6

2017 Third Quarter Request for Tenders and Proposals Report (FCS17010(b)) (City Wide)

5.7

2017 Third Quarter Emergency and Non-competitive Procurements Report (FCS17011(b)) (City Wide)

5.8

Treasurer's Apportionment of Land Taxes (FCS17017(b)) (Wards 9, 11 and 15)

5.9

Hamilton Street Railway Pension Plan Actuarial Valuation at January 1, 2017 (FCS17094) (City Wide)

5.10

2017 City of Hamilton External Audit Plan (FCS17101) (City Wide)

5.11

Prudent Investor Standard and Proposed Amendments to Investment and Finance Rules (FCS17097) (City Wide)

5.12

Minutes of Various Advisory Committees

(a

Status of Women Advisory Committee - June 22, 2017

(b

Status of Women Advisory Committee - September 22, 2017

(c

Status of Women Advisory Committee - October 26, 2017

(d

Immigrant and Refugee Advisory Committee - June 8, 2017

(e

Hamilton Mundialization Advisory Committee - October 18, 2017

6.

PUBLIC HEARINGS / DELEGATIONS

7.

PRESENTATIONS

8.

DISCUSSION ITEMS

8.1

Report 17-004 of the Governance Review Sub-Committee - November 21, 2017

8.2

Feasibility of Separating Municipal and Education Tax Bills and Mailings (FCS17100) (City Wide) (Outstanding Business List)

9.

MOTIONS

10.

NOTICES OF MOTION

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Outstanding Business List Item considered complete and to be removed:

(a

Feasibility of Separating Municipal and Education Tax Bills and Mailings (Item 8.2 of today's agenda)

12.

PRIVATE AND CONFIDENTIAL

12.1

Commercial Relationship between the City of Hamilton and M.J. Dixon Construction Limited (LS13018(b))/FCS13041(b)) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security litigation or potential litigation, including matters before administrative tribunals, affecting the City; and, the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (distributed under separate cover)

12.2

Call Consolidation Update (FCS17104) (City Wide)

Pursuant to Section 8.1, Sub-sections (b) and (e) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (b) and (e) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City employees and litigation or potential litigation, including matters before administrative tribunals, affecting the City.  (distributed under separate cover)

13.

ADJOURNMENT