AUDIT, FINANCE AND ADMINISTRATION COMMITTEE

MINUTES 18-

Meeting #:	18-002
Date:	Monday, February 12, 2018
Time:	9:30 A.m. - 12:30 P.m.
Location:	Council Chambers, Hamilton City Hall 71 Main Street West

Present

• Brenda Johnson,
• Maria Pearson,
• Chad Collins,
• Lloyd Ferguson,
• Aidan Johnson,
• and Donna Skelly

Absent with Regrets

• Arlene VanderBeek

​THE FOLLOWING ITEMS WERE REFERRED TO COUNCIL FOR CONSIDERATION:

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1.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.

DELEGATION REQUESTS

4.1

Scott Arbuckle, MCIP, RP, IBI Group respecting Request for Development Charge and Parkland Dedication Reduction, 390 Aberdeen Ave (FCS18017) (City Wide) (Outstanding Business List Item) (For today's meeting)

4.2

Mike Canal, GFL Environmental, respecting Minimum Wage

5.

CONSENT ITEMS

5.1

Minutes of Various Advisory Committees:

5.1.a

Hamilton Mundialization Committee - November 15, 2017

5.1.b

Hamilton Mundialization Committee - December 20, 2017

5.1.c

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee - October 19, 2017 

5.1.e

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee - December 14, 2017

5.1.f

Committee Against Racism - October 24, 2017

5.1.g

Committee Against Racism - December 5, 2017

5.1.h

Hamilton Aboriginal Advisory Committee - November 2, 2017

5.1.i

Advisory Committee for Immigrants and Refugees - October 12, 2017

5.1.j

Hamilton Status of Women Advisory Committee - November 23, 2017

5.2

2019 Development Charges (DC) Study and Initial meeting of the DC Stakeholders Sub-Committee (FCS18022) (City Wide)

6.

PUBLIC HEARINGS / DELEGATIONS

6.1

John Livingstone, Canadian Corps of Commissionaires (Hamilton) respecting an adjustment to Contract C5-09-14 in light of the Minimum Wage Increase. (Approved January 22, 2018)

6.2

James Bonotti and Scott Zeller, Star Security Inc. respecting the passage of Bill 148, and the impact the increase to the minimum wage will have on the contracts they have with the City. (Approved January 22, 2018)

6.3

Doug Goodrow, ServiceMaster Contract Services respecting the increased minimum wage and requesting a price increase.  (Approved January 22, 2018) 

6.4

Bill Houston, Sunshine Building Maintenance regarding the new minimum wage legislation. (Approved January 22, 2018) (no copy)

6.5

Roman Kaczmarek, Romex Security Inc. respecting the raise in the Ontario minimum wage and requesting a rate increase.  (Approved January 22, 2018) (no copy)

6.6

Scott Arbuckle, MCIP, RP, IBI Group respecting Request for Development Charge and Parkland Reduction, 390 Aberdeen Ave (FCS18017) (City Wide) (Outstanding Business List Item) (Pending Approval of Item 4.1)

8.

DISCUSSION ITEMS

8.1

Correspondence from the Region of Halton requesting support of the Region of Halton's resolution respecting MPAC Service Delivery Shortcomings (Referred from January 24, 2018 Council Meeting)

8.2

Request for Development Charge and Parkland Dedication Reduction, 390 Aberdeen Ave (FCS18017) (City Wide) (Outstanding Business List Item)

8.3

Governance Review Sub-Committee Report 18-001 - January 31, 2018

8.4

Grants Sub-Committee Report 18-001 - February 5, 2018

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Outstanding Business List

11.1.a

Item requiring a new due date:

Concerns with HPS Accounting Records
Due date: December 7, 2017
New due date: March 26, 2018

11.1.b

Items considered complete and needing to be removed:

Financial Charges Reduction for 390 Aberdeen Ave (Item 8.2 on today's agenda)

12.

PRIVATE AND CONFIDENTIAL 

12.1

January 22, 2018 - Closed Minutes

12.2

Impact of Bill 148 on Service Contracts (LS18009/FCS18001) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e), (f) and (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the City; advice that is subject to solicitor/client privileges affecting the City; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

12.3

Flamboro Downs Assessment Review Board Appeals (FCS18020/LS18006) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the City; and advice that is subject to solicitor/client privileges affecting the City.

13.

ADJOURNMENT