Audit,
Finance and Administration Committee Agenda for March 25, 2013
City of Hamilton
Monday,
March 25, 2013
9:30
a.m.
Council
Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Stephanie Paparella
Legislative Coordinator
905-546-2424 ext. 3993
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Committee Agenda, Live Webcasting 
as well as Archived
Meeting
Video 
is available on-line at www.hamilton.ca
1. CHANGES TO THE AGENDA
(i) Added
as Item 4.1 – Delegation Request from Manny Bastos, of LIUNA Local 837,
respecting Item 7.1 – Report FCS12083(a) / HUR12015(a), Proposed Fair Wage
Policy and Fair Wage Schedule
(ii) Added
as Item 4.2 – Delegation Request from David McDonald, respecting Item 7.1 –
Report FCS12083(a) / HUR12015(a), Proposed Fair Wage Policy and Fair Wage
Schedule
(iii) Item 6.1
has been withdrawn – Delegation from Michele Starr, Deanlee Management Inc.,
respecting a Request for Development Charge Demolition Credit Extension for the
Chedoke Browlands, 849 Scenic Drive, Ancaster
(iv) Added
as item 6.7, Correspondence from the Hamilton & District Heaving
Construction Association, respecting Report FCS12083(a) / HUR12015(a), Proposed
Fair Wage Policy and Fair Wage Schedule
(v) Added
as Item 8.12 – Report FCS13038, respecting Provincial Contribution Agreements
for Ancaster Senior Achievement Centre Expansion and J.L. Grightmire Arena
Renovations
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 February
11, 2013
4.
DELEGATION REQUESTS
- CONSENT
ITEMS
5.1 Reserve/Revenue
Fund Investment Performance Report - December 31, 2012 (FCS12067(a)) (City
Wide)
5.2 Hamilton
Future Fund Investment Performance Report - December 31, 2012 (FCS12068(a))
(City Wide)
5.3 Cemetery
Accounts Investment Performance Report - December 31, 2012 (FCS12069(a)) (City
Wide)
5.4 Restructured
Master Asset Vehicle Notes and Asset Backed Commercial Paper Update (FCS11006(b))
(City Wide)
5.5 Tax
Appeals under Sections 357 and 358 of the Municipal Act (2001) (FCS13027) (City
Wide)
5.6 Update
– Needs Assessment of the Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ)
Community of Hamilton (FCS11104(d)) (City Wide)
5.7 Monthly
Status Report of Tenders and Requests for Proposals for January 1, 2013 to
February 15, 2013 (FCS13016) (City Wide)
5.8 2012
Fourth Quarter Non-compliance with the Procurement Policy Report (FCS12038(c))
(City Wide)
5.9 Employee
Attendance Performance Measures (HUR13003) (City Wide)
5.10 Report
of the 2012 Remuneration and Expenses as Required under Section 284 of the
Municipal Act (FCS13032) (City Wide)
5.11 2012
Fourth Quarter Emergency and Non-competitive Procurements Report (FCS12040(c))
(City Wide)
6. PUBLIC HEARINGS/DELEGATIONS
6.1 Michele Starr, Deanlee Management
Inc., respecting a Request for Development Charge Demolition Credit Extension
for the Chedoke Browlands, 849 Scenic Drive, Ancaster (Request Withdrawn)
6.2 Gord O’Coin, of the
Christian Labour Association of Canada (CLAC), respecting Report
(FCS12083/HUR12015), Proposed Fair Wage Policy and Fair Wage Schedule (no copy)
6.3 Joe
Beattie, of the Hamilton-Brantford, Ontario Building and Construction Trades
Council, respecting Report (FCS12083/HUR12015), Proposed Fair Wage Policy and
Fair Wage Schedule
6.4 John
Gray, of Municipal Solutions, respecting Report (FCS12083/HUR12015), Proposed
Fair Wage Policy and Fair Wage Schedule
7. PRESENTATIONS
7.1 Proposed
Fair Wage Policy and Fair Wage Schedule (FCS12083(a))/HUR12015(a)) (City Wide)
- presentation
8. DISCUSSION ITEMS
8.1 Development
Charges Demolition Credit Extensions (Chedoke Browlands - 849 Scenic Drive) and
Industrial Development Charges Demolition Credit Transfers (FCS13012) (City
Wide)
8.2 Delegated
Authority By-Law for Assessment Act Appeals (FCS13030) (City Wide)
8.3 Reserve/Revenue
Funds and Trust Accounts Statement of Investment Policies and Procedures Review
(FCS13017) (City Wide)
8.4 Follow
Up of Audit Report 2011-11 – PRESTO – Financial Controls (AUD13010) (City Wide)
8.5 Follow
Up of Audit Report 2011-01 – Culture Facilities – Cash Handling (AUD13011)
(City Wide)
8.6 Procurement
Policy #19 Review (AUD13012) (City Wide)
8.7 Follow
Up of Audit Report 2011-12 – Parking Infractions & Enforcement (AUD13013)
(City Wide)
8.8 Follow
Up of Audit Report 2010-13 - Domiciliary Hostels (AUD13008) (City Wide)
8.9 Follow
Up of Audit Report 2011-06 – Infectious Diseases Programs (AUD13009) (City
Wide)
8.10 2014
Development Charges Background Study (FCS13028) (City Wide)
8.11 Accounts
Receivable Write-offs for March 2013 (FCS13034) (City Wide)
9.
MOTIONS
10.
NOTICES OF MOTION
- GENERAL
INFORMATION/OTHER BUSINESS
11.1 Correspondence
from B&F Investments (Nova Scotia Company), respecting ERASE Development
Charge Credits for 201 Robert Street, Hamilton, ON
Recommendation: Be received and referred to
Financial & Planning staff for the appropriate action.
11.2 Various Advisory Committee Minutes:
11.2(a) Hamilton
Mundialization Committee, November 21, 2012
11.2(b) Hamilton
Mundialization Committee, December 19, 2012
11.2(c) Committee
Against Racism, November 27, 2012
11.2(d) Aboriginal
Advisory Committee, January 3, 2013
11.2(e) Aboriginal
Advisory Committee, February 7, 2013
11.2(f) Status
of Women Committee, September 27, 2012
11.2(g) Statusof
Women Committee, January 31, 2013
11.3 Outstanding Business List – Proposed New Due
Date(s):
(a) Item “F” – Hybrid Auditor General’s Annual Work Plan
Current Due Date: March 25, 2013
Proposed New Due Date: May 13,
2013
(b) Item “M” – Value for Money Audit Program
Current Due Date: March 25, 2013
Proposed New Due Date: May 13,
2013
(c) Item “N” – Benefit Payouts
Current Due Date: March 25, 2013
Proposed New Due Date: June 10,
2013
(d) Item “Q” – Open Data
Current Due Date: March 25, 2013
Proposed New Due Date: June 10,
2013
(e) Item “S” – WiFi
Capabilities for Municipal Buildings & Parks
Current Due Date: March 25, 2013
Proposed New Due Date: April 15,
2013
12.
PRIVATE AND CONFIDENTIAL
13.
ADJOURNMENT