INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010 City of Hamilton AUDIT, FINANCE & ADMINISTRATION COMMITTEE September 08, 2014 9:30 AM Council Chambers Hamilton City Hall 71 Main Street West Hamilton, Ontario Stephanie Paparella Legislative Coordinator (905) 546-2424 ext. 3993 Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings. Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca 1. CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **) 2. DECLARATIONS OF INTEREST 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 August 13, 2014 4. DELEGATION REQUESTS 4.1 Karima Yacoub respecting the Anti-Racism Resource Centre report (request to speak today) 4.2 **L.S. DeLisser, Jamaica Foundation (Hamilton), respecting support of the Anti-Racism Resource Centre (request to speak today) 4.3 **Dr. Ameil Joseph, McMaster University, respecting support of the Anti-Racism Resource Centre (request to speak today) 4.4 **Ismael Traora respecting support of the Anti-Racism Centre Project (verbal request to speak today) (no copy) 5. CONSENT ITEMS 5.1 Minutes of Various Advisory Committee Meetings a Committee Against Racism, June 24, 2014 b Aboriginal Advisory Committee, June 5, 2014 5.2 2014 Second Quarter Emergency and Non-competitive Procurements Report (FCS14013(a)) (City Wide) 5.3 2014 Second Quarter Non-compliance with the Procurement Policy Report (FCS14014(a)) (City Wide) 5.4 2014 Second Quarter Tender Report (FCS14015(a)) (City Wide) 5.5 One Time Ice Storm Assistance Program Update (FCS14042(a)) (City Wide) 5.6 Anti-Racism Resource Centre Project (FCS14044) (City Wide) (Outstanding Business List Item) 5.7 Reserve/Revenue Fund Investment Performance Report - June 30, 2014 (FCS14059) (City Wide) 5.8 Hamilton Future Fund Investment Performance Report - June 30, 2014 (FCS14064) (City Wide) 5.9 Cemetery Accounts Investment Performance Report - June 30, 2014 (FCS14065) (City Wide) 5.10 Annual Tax Arrears Information – as of December 31, 2013 (FCS14066) (City Wide) 5.11 Annual Report on Assessment/Tax Appeals as of December 31, 2013 (FCS14067) (City Wide) 5.12 Tax Appeals under Sections 357 and 358 of the Municipal Act (2001) (FCS14016(c)) (City Wide) 5.13 2013 Provincial Offences Annual Report (CM14012) (City Wide) 5.14 Tax and Rate Operating Budget Variance Report as of June 30, 2014 – Budget Control Policy Transfers (FCS14047(a)) (City Wide) 5.15 Freedom of Information Quarterly Report (April 1 to June 30, 2014) (CL14005(a)) (City Wide) 6. PUBLIC HEARINGS / DELEGATIONS 7. PRESENTATIONS 8. DISCUSSION ITEMS 8.1 **WITHDRAWN - Network Communications and Server Hardware Standardization (FCS14038) (City Wide) (Outstanding Business List) 8.2 2013 Reserve Report (FCS14057) 8.3 Proposed Write-Offs of Outstanding Fines for Provincial Offences (CM14013) (City Wide) 9. MOTIONS 10. NOTICES OF MOTION 11. GENERAL INFORMATION / OTHER BUSINESS 11.1 Amendments to the Outstanding Business List a Items Requiring Approval of a Proposed New Due Date: Item "K" - Corporate Culture, Values & Ethics for City Employees Current Due Date: September 8, 2014 Proposed New Due Date: February 9, 2015 Item “P” Live Streaming of Audio and Video it City Hall Upper and Lower Lobby Areas Current Due Date: September 8, 2014 Proposed New Due Date: September 22, 2014 **Item "F" - Stop Gap Ramp Initiative Current Due Date: September 8, 2014 Proposed New Due Date: February 9, 2015 b Items Requiring Removal from the Outstanding Business List: Item “H” – CRTC – Fibre Optic Cable in Rural Areas (This item has been received by both the Planning Committee and Council.) Item “M” – Anti Racism Resource Centre Project (Item 5.6 on today’s agenda.) 12. PRIVATE AND CONFIDENTIAL 13. ADJOURNMENT No Item Selected This item has no attachments1.August 13 2014 - AFA Aug 13.pdf1.Committee Against Racism June 24 2014 - Minutes - 2014 06 24.pdf1.2014 Second Quarter Emergency and Non-competitive - FCS14013a 2014 Second Quarter Emergency and Non-competitive Procurements Report.pdf2.2014 Second Quarter Emergency and Non-competitive - FCS14013a Appendix A - 2014 Second Quarter Emergency and Non-Competitive Procurements.pdf1.2014 Second Quarter Non-compliance with the Procur - FCS14014a 2014 Second Quarter Non-compliance with the Procurement Policy Report.pdf2.2014 Second Quarter Non-compliance with the Procur - FCS14014a Appendix A - 2014 Second Quarter Non-Compliance with the Procurement Policy Report.pdf1.2014 Second Quarter Tender Report FCS14015a C - FCS14015a Second Quarter Tender Report.pdf2.2014 Second Quarter Tender Report FCS14015a C - FCS14015a Appendix A Second Quarter Tender Report.pdf1.WITHDRAWN - Network Communications and Server Ha - FCS14038 Network Communications and Server Hardware Standardization FCS14038.pdf1.One Time Ice Storm Assistance Program Update FCS1 - FCS14042a One Time Ice Storm Assistance Program Update.pdf2.One Time Ice Storm Assistance Program Update FCS1 - FCS14042a Appendix A.pdf1.Anti-Racism Resource Centre Project FCS14044 Ci - FCS14044 - Anti-Racism Resource Centre Project - Information Report.pdf2.Anti-Racism Resource Centre Project FCS14044 Ci - FCS14044 - Appendix A.pdf3.Anti-Racism Resource Centre Project FCS14044 Ci - FCS14044 - Appendix B.pdf4.Anti-Racism Resource Centre Project FCS14044 Ci - FCS14044 - Appendix D.pdf5.Anti-Racism Resource Centre Project FCS14044 Ci - FCS14044 - Appendix C.pdf1.ReserveRevenue Fund Investment Performance Report - FCS14059 Reserve Revenue Fund Investment Performance Report - June 30 2014.pdf1.Hamilton Future Fund Investment Performance Report - FCS14064 Hamilton Future Fund Investment Performance Report - June 30 2014.pdf1.Cemetery Accounts Investment Performance Report - - FCS14065 Cemetery Accounts Investment Performance Report - June 30 2014.pdf1.Annual Tax Arrears Information as of December 31 - FCS14066 Annual Tax Arrears Information.pdf1.Annual Report on AssessmentTax Appeals as of Dece - FCS14067 Annual Assessment Appeal Information.pdf1.Aboriginal Advisory Committee June 5 2014 - Aboriginal_Advisory_Committee_Minutes__June_5__2014.pdf1.Tax Appeals under Sections 357 and 358 of the Muni - FCS14016c Tax Appeals under Sections 357 and 358 of the Municipal Act.pdf2.Tax Appeals under Sections 357 and 358 of the Muni - FCS14016c Appendix A Tax Appeal under Section 357 of the Municipal Act.pdf3.Tax Appeals under Sections 357 and 358 of the Muni - FCS14016c Appendix B Tax Appeals under Section 358 of the Municipal Act.pdf1.2013 Provincial Offences Annual Report CM14012 - CM14012-POA 2013 Annual Report.pdf2.2013 Provincial Offences Annual Report CM14012 - CM14012 - Appendix A.pdf1.Karima Yacoub respecting the Anti-Racism Resource - DR.pdf1.2013 Reserve Report FCS14057 - FCS14057 2013 Reserve Report.pdf2.2013 Reserve Report FCS14057 - FCS14057 Appendix A 2013 Reserve Book.pdf3.2013 Reserve Report FCS14057 - FCS14057 Appendix B Reserve Closings.pdf1.Tax and Rate Operating Budget Variance Report as o - FCS14047a Tax and Rate Operating Budget Variance Report as of June 30 2014.pdf2.Tax and Rate Operating Budget Variance Report as o - FCS14047a Appendix A.pdf3.Tax and Rate Operating Budget Variance Report as o - FCS14047a Appendix B.pdf4.Tax and Rate Operating Budget Variance Report as o - FCS14047a Appendix C.pdf1.Freedom of Information Quarterly Report April 1 t - CL14005a - FOI Q2 Apr-Jun 14.pdf2.Freedom of Information Quarterly Report April 1 t - CL14005a - Appendix A FOI Q2 14.pdf1.Proposed Write-Offs of Outstanding Fines for Provi - CM14013 - Write offs 2014.pdf2.Proposed Write-Offs of Outstanding Fines for Provi - CM14013 - Appendix A.pdf3.Proposed Write-Offs of Outstanding Fines for Provi - CM14013 - Appendix B.pdf1.L.S. DeLisser Jamaica Foundation Hamilton re - EDRMS_n568896_v1_4_2_-_L_S__DeLisser_Anti_Racism_Resource_Centre.pdf1.Dr. Ameil Joseph McMaster University respectin - Dr. JosephDelegationRequest.pdf2.Dr. Ameil Joseph McMaster University respectin - Dr. Joseph correspondence.pdf