City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE
AGENDA

Meeting #:	21-003
Date:	Thursday, February 18, 2021
Time:	9:30 A.m. - 12:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPOINTMENT OF CHAIR

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

February 4, 2021

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

7.

CONSENT ITEMS

7.1

Various Volunteer Advisory Committee Minutes:

7.1.a

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee - November 17, 2020

7.1.b

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee - December 15, 2020

7.1.c

Immigrant and Refugee Advisory Committee - March 12, 2020

7.1.d

Immigrant and Refugee Advisory Committee - December 10, 2020

7.1.e

Hamilton Aboriginal Advisory Committee - October 1, 2020

7.1.f

Hamilton Mundialization Committee - November 18, 2020

8.

PUBLIC HEARINGS / VIRTUAL DELEGATIONS

8.1

Robert Ridley, on behalf of Olympia Gerl, respecting a Water Billing Charge Anomaly (Deferred from the February 4, 2021 AF&A Meeting)

8.1.a

Staff Supporting Documentation - Robert Ridley on behalf of Olympia Gerl (Revised) (Deferred from the February 4, 2021 AF&A Meeting) 

9.

STAFF PRESENTATIONS

10.

DISCUSSION ITEMS

10.1

Citizen Committee Report - Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee - Accessible Captioning for Meetings of the LGBTQ Advisory Committee

10.2

Fraud, Waste, and Whistleblower Semi-Annual Update (AUD21001) (City Wide)

10.3

Annual Employee Attendance Report 2020 (HUR21002) (City Wide)

10.4

Hamilton Anti-Racism Resource Centre Update (CM20007(b)) (City Wide) (Outstanding Business List Item)

Discussion of Confidential Appendix 'D' to this report, would be pursuant to Section 8.1, Sub-section (b) of the City's Procedural By-law 18-270, as amended, and Section 239(2), Sub-section (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City employees.

Please refer to Item 14.2 for Confidential Appendix "D" to Hamilton Anti-Racism Resource Centre Update (CM20007(b)).

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendment to the Outstanding Business List:

13.1.a

Item to be Removed:

Hamilton Anti-Racism Resource Centre Update (HUR18010(c))
Added:  December 5, 2019 at AF&A Item 9.2
Completed: February 18, 2021 AF&A Item 10.4
OBL Item: 19-R

14.

PRIVATE AND CONFIDENTIAL 

14.1

Closed Minutes - February 4, 2021

Pursuant to Section 8.1, Sub-section (f) of the City's Procedural By-law 18-270, as amended, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

14.2

Confidential Appendix "D" to Hamilton Anti-Racism Resource Centre Update (CM20007(b)) (City Wide)

Discussion of Confidential Appendix "D" to Hamilton Anti-Racism Resource Centre Update (CM20007(b)), would be pursuant to Section 8.1, Sub-section (b) of the City's Procedural By-law 18-270, as amended, and Section 239(2), Sub-section (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City employees.

15.

ADJOURNMENT