Audit, Finance and Administration Committee Agenda for October 19, 2011
City of Hamilton
Wednesday
October 19, 2011
9:30 a.m.
Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Christopher Newman
Legislative Assistant
905-546-2424 ext 4102
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Committee Agenda, Live Webcasting  as well as Archived
Meeting
Video  is available on-line at www.hamilton.ca
1.
CHANGES TO THE AGENDA
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 September
21, 2011
4.
DELEGATIONS REQUESTS
- CONSENT
ITEMS
5.1 Monthly
Status Report of Tenders and Requests for Proposals for August 13, 2011 to
September 9, 2011 (FCS11004(e)) (City Wide)
5.2 Award
of Contract (C12-07-11) Transmission Services (FCS11080) (City Wide)
5.3 Award
of Contract (C12-06-11) Inventory Management & Supply of Windshield
Washer Fluid (FCS11081) (City Wide)
5.4 Award
of Contract (C12-08-11) Inventory Management & Supply of Engine
Antifreeze (FCS11086) (City Wide)
5.5 Tile
Drainage Loan (McIntyre) (FCS11082) (Ward 14)
5.6 Award
of Contract (C12-03-11) Emergency Roof Repairs As Required (FCS11089) (City
Wide)
5.7 2010
Audited Financial Statements for the City of Hamilton Business Improvement
Areas (FCS11090) (City Wide)
6.
PUBLIC HEARINGS/DELEGATIONS
7.
PRESENTATIONS
- DISCUSSION
ITEMS
8.1 Amended
Water Leak Adjustment Policy (FCS11071) (City Wide) (Referred from Council on
September 14, 2011)
8.2 Treasurer’s
Write-Off of Taxes Under Section 354 of the Municipal Act, 2011 (FCS11085)
(Wards 3 and 10)
8.3 Development
Charges Exemption – Lodging Residence Addition (25 additional bedrooms) for
Ronald McDonald House Hamilton, 1510 Main St. West, Hamilton (FCS11078) (City
Wide)
8.4 Accounts
Receivable Write-offs for September 2011 (FCS11092) (City Wide)
8.5 Annual
Follow Up of Outstanding Audit Recommendations (AUD11030) (City Wide)
8.6 Governance
Review Sub-Committee Report 11-004
9.
MOTIONS
10.
NOTICES OF MOTION
- GENERAL
INFORMATION/OTHER BUSINESS
11.1 Outstanding Business List
(a) Item D: Strategy to Deal with Areas that are Chronically
Under-Funded
Current Due Date: October 5, 2011
Proposed New Due
Date: Fourth Quarter of 2011
(b) Item S: Vacant Lots – 119 Young Street and 121 Young Street, Hamilton – Request for Extension of the Development Charge Demolition
Credit
Current Due Date: October 19, 2011
Proposed New Due
Date: November 9, 2011
12. PRIVATE AND CONFIDENTIAL
12.1 Hamilton Waterfront Trust – Liability Claim Litigation
Update and Insurance Information (FCS11093) (City Wide)
12.2 Employer Paid Parking
(FCS11040/LS11012) (City Wide)
13.
ADJOURNMENT
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