Audit, Finance and Administration Committee Agenda for June 11, 2012

City of Hamilton

June 11, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

Stephanie Paparella

Legislative Coordinator

905-546-2424 ext. 3993

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during

Council and Committee meetings.

 

                     Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

 

1.     CHANGES TO THE AGENDA

(i)      Added as Item 8.6(b), Correspondence from the Hamilton and District Labour Council C.L.C. respecting Item 8.6 – Report FCS09109(d), Evaluation of the City of Hamilton’s Purchasing Program Update

2.     DECLARATIONS OF INTEREST

3. APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1       May 14, 2012

4.     DELEGATIONS REQUESTS

4.1       Dianne Gordon, Wentworth Condominium Corporation #38, respecting a High Water Bill

            - handout

 

4.2       Mario and Marissa Marrazzo, respecting Report FCS12045 – Request for 5-year Extension of Development Charges and Parkland Dedication Demolition Credits – 6 Falcon Road

5.     CONSENT ITEMS

5.1       Professional and Consultant Services Roster 2011-2012 (PW12044) (City Wide)

 

5.2       2011 Annual Energy Report on Commodity Price Hedging (FCS12032/PW12032) (City Wide)

 

5.3       Placement of $52,740,000 in Variable Rate Loans and $42,000,000 in Debentures (FCS12047) (City Wide)

 

5.4       MonthlyStatus Report of Tenders and Requests for Proposals for April 14, 2012 to May11, 2012 (FCS12018(c)) (City Wide)

           

5.5       Treasurer’s Apportionment of Land Taxes for Property in Stoney Creek (FCS12005(c)) (Ward 10)

 

5.6       FollowUp of Audit Report 2010-12 – Provincial Offences Administration (POA) - Revenueand Cash Handling (AUD12012) (City Wide)

           

5.7       Follow Up of Audit Report 2010-06 - Tools (AUD12009) (City Wide)

 

5.8       Follow Up of Audit Report 2010-10 - Development Charges (AUD12010) (City Wide)

 

5.9       Word Recognition Software Recommendation from Audit Report 2010-08 - Human Resources - Recruitment and Selection (HUR12003(a)) (City Wide)

 

5.10     Addendums to Construction Contracts in a One Year Period (FCS12025) (City Wide) (Tabled March 19, 2012)

 

5.11     Quarterly Status Report on the Use of Policy 10 – Emergency Purchasing; and, Policy 11 – Negotiations for the 4th Quarter of 2011 (FCS11005(c)) (City Wide) (Tabled March 19, 2012)

6.     PUBLIC HEARINGS/DELEGATIONS

7. PRESENTATIONS

7.1       KPMG - Final Report - Evaluation of the City of Hamilton Accounts Payable Program (FCS11051(a)) (City Wide)

 

7.2       Employee Attendance Performance Measures (HUR12008) (City Wide)

             - presentation

8.     DISCUSSION ITEMS

8.1       Request for 5-year Extension of Development Charges and Parkland Dedication Demolition Credits – 6 Falcon Road (FCS12045) (Ward 11)

 

      8.2       Amendment - 2012 Internal Audit Work Plan (AUD11037(a)) (City Wide)

 

8.3       Audit Report 2012-02 - Bridge Maintenance Program (AUD12011) (City Wide)

 

8.4       Audit Report 2012-01 - Recreation Facilities and Arenas - Cash Handling (AUD12008) (City Wide)

 

8.5       2011City of Hamilton Financial Report and Audited Financial Statements (FCS12042)(City Wide)

           

8.6       Evaluation of the City of Hamilton Purchasing Program Update (FCS09109(d)) (City Wide)

 

8.7       Employee Attendance Performance Measures – Q1 2012 (HUR12009) (City Wide)

 

9.     MOTIONS

10.   NOTICES OF MOTION

11.   GENERAL INFORMATION/OTHER BUSINESS

12.   PRIVATE AND CONFIDENTIAL

13.   ADJOURNMENT