City of HamiltonGOVERNANCE REVIEWSUB-COMMITTEE REVISEDMeeting #:23-001Date:Monday, March 27, 2023Time: 1:30 P.m. - 4:30 P.m.Location:Council ChambersHamilton City Hall71 Main Street WestTamara Bates, Legislative Coordinator (905) 546-2424 ext. 41021.APPOINTMENT OF CHAIR AND VICE-CHAIR 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1September 9, 2022 1.04.1 - 004 - Governance Minutes - September 9 2022.pdf5.COMMUNICATIONS 5.1Sim Sahota, respecting Restructuring the Board of Health 1.Correspondence (Sahota).pdfRecommendation: Be received and referred to the consideration of Item 11.1.5.2Anne-Marie King, respecting Restructuring the Board of Health 1.05.2 - Redacted - Correspondence (King).pdfRecommendation: Be received and referred to the consideration of Item 11.16.DELEGATION REQUESTS 6.1Restructuring the Board of Health 6.1.aKojo Damptey, McMaster University 1.06.1(a) - Redacted Delegation Request (Damptey).pdf6.1.bMark A. McNeil, Accessibility Hamilton Alliance 1.06.1(b) - Redacted - Delegation Request (McNeil).pdf6.1.cAznive Mallett, Advisory Committee for Persons with Disabilities (ACPD) 1.06.1(c) - Redacted - Delegation Request (Mallett).pdf6.1.dRuth Rodney 1.06.1(d) - Redacted - Delegation Request (Rodney).pdf7.DELEGATIONS 8.STAFF PRESENTATIONS 9.CONSENT ITEMS 9.1Feedback from the Advisory Committees on the Code of Code of Conduct for Local Boards (FCS23032) (City Wide) 1.09.1 - FCS23032 - Feedback from the Advisory Committees on the New Code of Conduct.pdf2.09.1 - FCS23032 - Appendix A - by-law To establish a code of conduct for local boards.pdf3.09.1 - FCS23032 - Appendix B - Code of Conduct Feedback from Advisory Committees.pdf10.DISCUSSION ITEMS 10.1Procedural Handbook for Citizen Appointees to City of Hamilton Local Boards (FCS23034) - REVISED 1.10.1 - FCS23034 - REVISED Procedural Handbook for Citizen Appointees to City of Hamilton Local Boards.pdf2.10.1 FCS23034_-_Appendix_A_-_Procedural_Handbook_for_Citizen_Appointees_to_City_of_Hamilton_Local_Boards.pdf3.10.1 - FCS23034 - Appendix B - Advisory Committee Procedural Handbook August 13 2021 with virtual participation.pdf4.10.1 - FCS23034_Appendix_C_summary_of_comments_from_the_ACs_respecting_the_handbook.pdf10.22024 and 2025 Committee and Council Meeting Calendars 1.10.2 - FCS23048 - 2024 and 2025 Committee Council Meeting Calendars.pdf2.10.2 - FCS23048 - Appendix A - 2024 Committee Council Calendar.pdf3.10.2 - FCS23048 - Appendix B - 2025 Committee Council Calendar.pdf10.3Amendments to the Procedural By-law 21-021 respecting the Board of Health Standing Committee (FCS23031) (City Wide) 1.10.3 - FCS23031 - Amendments to the Citys Procedural By-law Amendments 2023.pdf2.10.3 - FCS23031 - Appendix A - Bill No Procedural By-law Amendments.pdf10.4Fixing Long-Term Care Act – Governance Requirements (FCS23033 / HSC23025) 1.10.4 - FCS23033 HSC23025 - Fixing Long Term Care Act Governance Requirements.pdf2.10.4 - FCS23033 HSC23025 - Appendix A - Amending By-law.pdf10.5Code of Conduct and Conflict of Interest Education and Communications (HUR22011(a)/CM22018(a)) (City Wide) (Outstanding Business List Item) 1.10.5 - HUR22011(a) CM22018(a) Appendix A - Comparison Chart - City Employees Bidding on City Contracts.pdf2.10.5 - HUR22011(a) CM22018(a) Appendix B - Schedule D Outside Activity - Proposed Edits.pdf3.10.5 - HUR22011(a) CM22018(a) Code of Conduct and Conflict of Interest Eduction and Communication Signed by LF and ACM.pdf10.6Integrity Commissioner Contract Extension (FCS22074 (a)) (City Wide) (Outstanding Business List Item) 1.10.6 - FCS22074(a)- Integrity Commissioner Contract Extension (2).pdf2.10.6 - FCS22074(a) - Appendix A - Integrity Commissioner Appointment and Contract Administration Procedures.pdf3.10.6 - FCS22074(a) - Appendix B – Municipal Act, 2001, sections 223.2 to 223.12, as amended.pdf11.MOTIONS 11.1Restructuring the Board of Health Standing Committee REVISED 1.11.1 - Motion - Board of Health Restructing (Kroetsch) - REVISED.pdf2.11.1 - Motion - Board of Health Restructuring (Kroetsch) - Attachments.pdf11.2Budget Process Review 1.11.2 - Motion - Budget Process Review (M. Wilson).pdf12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.09.1 - FCS23032 - Feedback from the Advisory Committees on the New Code of Conduct.pdf2.09.1 - FCS23032 - Appendix A - by-law To establish a code of conduct for local boards.pdf3.09.1 - FCS23032 - Appendix B - Code of Conduct Feedback from Advisory Committees.pdf1.04.1 - 004 - Governance Minutes - September 9 2022.pdf1.Correspondence (Sahota).pdf1.10.1 - FCS23034 - REVISED Procedural Handbook for Citizen Appointees to City of Hamilton Local Boards.pdf2.10.1 FCS23034_-_Appendix_A_-_Procedural_Handbook_for_Citizen_Appointees_to_City_of_Hamilton_Local_Boards.pdf3.10.1 - FCS23034 - Appendix B - Advisory Committee Procedural Handbook August 13 2021 with virtual participation.pdf4.10.1 - FCS23034_Appendix_C_summary_of_comments_from_the_ACs_respecting_the_handbook.pdf1.10.3 - FCS23031 - Amendments to the Citys Procedural By-law Amendments 2023.pdf2.10.3 - FCS23031 - Appendix A - Bill No Procedural By-law Amendments.pdf1.10.4 - FCS23033 HSC23025 - Fixing Long Term Care Act Governance Requirements.pdf2.10.4 - FCS23033 HSC23025 - Appendix A - Amending By-law.pdf1.10.5 - HUR22011(a) CM22018(a) Appendix A - Comparison Chart - City Employees Bidding on City Contracts.pdf2.10.5 - HUR22011(a) CM22018(a) Appendix B - Schedule D Outside Activity - Proposed Edits.pdf3.10.5 - HUR22011(a) CM22018(a) Code of Conduct and Conflict of Interest Eduction and Communication Signed by LF and ACM.pdf1.06.1(a) - Redacted Delegation Request (Damptey).pdf1.11.1 - Motion - Board of Health Restructing (Kroetsch) - REVISED.pdf2.11.1 - Motion - Board of Health Restructuring (Kroetsch) - Attachments.pdf1.10.2 - FCS23048 - 2024 and 2025 Committee Council Meeting Calendars.pdf2.10.2 - FCS23048 - Appendix A - 2024 Committee Council Calendar.pdf3.10.2 - FCS23048 - Appendix B - 2025 Committee Council Calendar.pdf1.11.2 - Motion - Budget Process Review (M. Wilson).pdf1.06.1(b) - Redacted - Delegation Request (McNeil).pdf1.10.6 - FCS22074(a)- Integrity Commissioner Contract Extension (2).pdf2.10.6 - FCS22074(a) - Appendix A - Integrity Commissioner Appointment and Contract Administration Procedures.pdf3.10.6 - FCS22074(a) - Appendix B – Municipal Act, 2001, sections 223.2 to 223.12, as amended.pdf1.05.2 - Redacted - Correspondence (King).pdf1.06.1(c) - Redacted - Delegation Request (Mallett).pdf1.06.1(d) - Redacted - Delegation Request (Rodney).pdf