City of Hamilton AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISEDMeeting #:19-006Date:Thursday, April 18, 2019Time: 9:30 A.m. - 12:30 P.m.Location:Council Chambers, Hamilton City Hall71 Main Street WestAngela McRae, Legislative Coordinator (905) 546-2424 ext. 59871.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1April 4, 2019 1.04.1 - 005 - AFA Minutes - April 4, 2019.pdf1.04.1 - 005 - AFA Minutes - April 4, 2019.pdf5.COMMUNICATIONS 6.DELEGATION REQUESTS 7.CONSENT ITEMS 7.1Various Advisory Committee Minutes: 7.1.aHamilton Status of Women Committee - January 24, 2019 1.SWC Minutes 24 01 2019 Final.pdf1.SWC Minutes 24 01 2019 Final.pdf7.1.bHamilton Status of Women Committee - February 28, 2019 1.07.1.b - SWC Minutes 28 02 2019 Final.pdf1.07.1.b - SWC Minutes 28 02 2019 Final.pdf7.1.cHamilton Mundialization Committee - November 21, 2018 1.HMC Minutes -Nov 21, 2018 Final.pdf1.HMC Minutes -Nov 21, 2018 Final.pdf7.1.dHamilton Mundialization Committee - January 16, 2019 1.HMC Minutes - Jan 16, 2019 Final.pdf1.HMC Minutes - Jan 16, 2019 Final.pdf7.1.eHamilton Mundialization Committee - February 20, 2019 1.HMC Minutes - February 20, 2019 final.pdf1.HMC Minutes - February 20, 2019 final.pdf7.1.fAdvisory Committee for Immigrants and Refugees - October 11, 2018 1.IR Minutes October 11, 2018 Final.pdf1.IR Minutes October 11, 2018 Final.pdf7.2Human Resources Branding Strategy (HUR19005) (City Wide) 1.HUR19005 HR Branding Strategy - FINAL.pdf2.HUR19005 Appendix A.pdf1.HUR19005 HR Branding Strategy - FINAL.pdf2.HUR19005 Appendix A.pdf7.3Internal Administrative Pool Update (HUR19011) (City Wide) 1.07.3 - HUR19011 Internal Administrative Pool Update.pdf1.07.3 - HUR19011 Internal Administrative Pool Update.pdf7.4Ward-Specific Funding Initiatives Report as of December 31, 2018 (FCS19021) (City Wide) 1.07.4 - FCS19021 - Ward-Specific Funding Initiatives Update as of Dec 31 2018.pdf2.07.4 - FCS19021 Appendix A.pdf3.07.4 - FCS19021 Appendix B.pdf4.07.4 - FCS19021 Appendix C.pdf5.07.4 - FCS19021 Appendix D.pdf1.07.4 - FCS19021 - Ward-Specific Funding Initiatives Update as of Dec 31 2018.pdf2.07.4 - FCS19021 Appendix A.pdf3.07.4 - FCS19021 Appendix B.pdf4.07.4 - FCS19021 Appendix C.pdf5.07.4 - FCS19021 Appendix D.pdf8.PUBLIC HEARINGS / DELEGATIONS 8.12019 Development Charges Background Study and By-law Update (FCS19036) (City Wide) 1.FCS19036 2019 DC BGS and By-law Update.pdf2.DC Public Meeting April 18 2019- Presentation Final (to Clerks).pdf1.FCS19036 2019 DC BGS and By-law Update.pdf2.DC Public Meeting April 18 2019- Presentation Final (to Clerks).pdf8.1.aRegistered Speakers (9:30 am): 8.1.a.aRobert Graham and David Zeitsma, Redeemer University College 1.08.1.a.a - Request to Speak - Robert Graham - March 26.pdf2.Redeemer Submission for Development Charges April 2019 Final.pdf3.DCs Redeemer Presentation Final.pdf1.08.1.a.a - Request to Speak - Robert Graham - March 26.pdf2.Redeemer Submission for Development Charges April 2019 Final.pdf3.DCs Redeemer Presentation Final.pdf8.1.a.bJesse Newton, Oak Hill Academy 1.08.1.a.b - Redacted Request to Speak - Jesse Newton - April 3.pdf2.08.1.a.b - Ltr-RE-DCs and Not-for-Profit schools in Hamilton 2019-04-18.pdf3.08.1.a.b - OHA Brochure (WEB) - v2019-01 final.pdf1.08.1.a.b - Redacted Request to Speak - Jesse Newton - April 3.pdf2.08.1.a.b - Ltr-RE-DCs and Not-for-Profit schools in Hamilton 2019-04-18.pdf3.08.1.a.b - OHA Brochure (WEB) - v2019-01 final.pdf8.1.a.cDan Postma, Calvin Christian School 1.08.1.a.c - Redacted Request to Speak - Dan Postma - April 3, 2019.pdf2.Dan Postma - Calvin Christian School.pdf3.08.1.a.c - 2019 - 04 - 15 - CCS presentation against DCs v3 - designed.pdf1.08.1.a.c - Redacted Request to Speak - Dan Postma - April 3, 2019.pdf2.Dan Postma - Calvin Christian School.pdf3.08.1.a.c - 2019 - 04 - 15 - CCS presentation against DCs v3 - designed.pdf8.1.a.dSergio Manchia, UrbanSolutions Planning and Land Development Consultants Inc. 1.Request to Speak -Sergio Manchia - April 16, 2019.pdf1.Request to Speak -Sergio Manchia - April 16, 2019.pdf8.1.bRegistered Speakers (7:00 pm): 8.1.b.aDr. Patrick Deane, President and Vice-Chancellor, Roger Couldrey, Vice-President, McMaster University 1.08.1.b.a - Request to Speak - Dr. Patrick Deane - March 27.pdf2.08.1.b.a - McMaster DC Presentation.pdf3.08.1.b.a - McMaster DC Submission.pdf1.08.1.b.a - Request to Speak - Dr. Patrick Deane - March 27.pdf2.08.1.b.a - McMaster DC Presentation.pdf3.08.1.b.a - McMaster DC Submission.pdf8.1.b.bDr. Nafia Al-Mutawaly, Microgrid Solutions 1.08.1.b.b - Request to Speak - Nafia Al-Mutawaly - April 10, 2019.pdf2.Presentation April 18 2019 Draft.pdf1.08.1.b.b - Request to Speak - Nafia Al-Mutawaly - April 10, 2019.pdf2.Presentation April 18 2019 Draft.pdf8.1.b.cStephanie Bertolo and Scott Robinson, McMaster Students Union 1.Request to Speak -Stephanie Bertolo and Scott Robinson - April 15, 2019.pdf1.Request to Speak -Stephanie Bertolo and Scott Robinson - April 15, 2019.pdf8.1.b.dSavan Chandaria, Tibro Group 1.Request to Speak - Savan Chandaria - April 17.pdf2.Tibro Group - AFA Presentation.pdf1.Request to Speak - Savan Chandaria - April 17.pdf2.Tibro Group - AFA Presentation.pdf8.1.b.eKarin Dearness 1.Request to Speak - Karin Dearness - April 17, 2019.pdf2.08.1.b.e - Dearness_18_Apr_19.pdf1.Request to Speak - Karin Dearness - April 17, 2019.pdf2.08.1.b.e - Dearness_18_Apr_19.pdf8.1.cWritten Submissions: 8.1.c.aPatrick Deane, McMaster University 1.Letter_Development Charges_25Mar19.pdf1.Letter_Development Charges_25Mar19.pdf8.1.c.bThomas Ferns, Mohawk College 1.Development charges letter City of Hamilton Mohawk College.pdf1.Development charges letter City of Hamilton Mohawk College.pdf8.1.c.cDavid Zietsma, Redeemer University College 1.RUC Development Charges Letter - Wilson.pdf1.RUC Development Charges Letter - Wilson.pdf8.1.c.dMatthias Feiner 1.New development charges inefficient development .pdf1.New development charges inefficient development .pdf8.1.c.eMike Cope 1.Aging in Place_ Development Charges for Garden Suites_.pdf1.Aging in Place_ Development Charges for Garden Suites_.pdf8.1.c.fMcMaster Students Union 1.MSU letter to committee re development charges - final.pdf1.MSU letter to committee re development charges - final.pdf8.1.c.gJoel Farber, Fogler, Rubinoff LLP 1.Joel Farber.pdf1.Joel Farber.pdf8.1.c.hKarl Gonnsen, Metropolitan Consulting Inc. 1.2019 City of Hamilton Development Charge submission.pdf1.2019 City of Hamilton Development Charge submission.pdf8.1.c.iT. Johns Consulting Group Ltd. 1.Letter_of_Support_Committee_Meeting_April182019.pdf1.Letter_of_Support_Committee_Meeting_April182019.pdf8.1.c.jHamilton-Halton Home Builders' Association 1.Final Development Charges Submission (Apr17th).pdf2.Memo - Hamilton DC Review - Our file P6088.pdf1.Final Development Charges Submission (Apr17th).pdf2.Memo - Hamilton DC Review - Our file P6088.pdf9.STAFF PRESENTATIONS 9.1Tax and Rate Operating Budget Variance Report as at December 31, 2018 – Budget Control Policy Transfers (FCS18067(b)) (City Wide) 1.09.1 - REVISED FULL REPORT - FCS18067b - Tax and Rate Operating Budget Variance Report as at Dec 31, 2018.pdf2.09.1 - FCS18067(b) Appendix A.pdf3.09.1 - FCS18067(b) Appendix B.pdf4.09.1 - FCS18067(b) Appendix C.pdf5.09.1 - REVISED PRESENTATION - FCS18067(b) December 2018 BER Presentation vBM.pdf1.09.1 - REVISED FULL REPORT - FCS18067b - Tax and Rate Operating Budget Variance Report as at Dec 31, 2018.pdf2.09.1 - FCS18067(b) Appendix A.pdf3.09.1 - FCS18067(b) Appendix B.pdf4.09.1 - FCS18067(b) Appendix C.pdf5.09.1 - REVISED PRESENTATION - FCS18067(b) December 2018 BER Presentation vBM.pdf10.DISCUSSION ITEMS 10.1Governance Review Sub-Committee Report 19-002 - March 25, 2019 1.002_-_Governance_Report_19-002_-_March_25__2019.pdf1.002_-_Governance_Report_19-002_-_March_25__2019.pdf10.2Terrapure Environmental - Heritage Green Community Trust Indenture (LS19013 / FCS19034) (Ward 9) 1.LS19013- FCS19034 -Terrapure Environmental - Heritage Green Community Trust Indenture.pdf2.LC19013-FCS19034-Appendix A.pdf1.LS19013- FCS19034 -Terrapure Environmental - Heritage Green Community Trust Indenture.pdf2.LC19013-FCS19034-Appendix A.pdf10.3Lead Water Service Replacement Loan Program Amendments (FCS19025) (City Wide) (Outstanding Business List Item) 1.FCS19025 Lead Water Service Replacement Loan Program Amendments.pdf1.FCS19025 Lead Water Service Replacement Loan Program Amendments.pdf10.4Development Charges Stakeholders Sub-Committee Report 19-003 1.10.4 - Dev Charges Stakeholders Sub-committee Report 19-003.pdf1.10.4 - Dev Charges Stakeholders Sub-committee Report 19-003.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.New development charges inefficient development .pdf1.002_-_Governance_Report_19-002_-_March_25__2019.pdf1.SWC Minutes 24 01 2019 Final.pdf1.IR Minutes October 11, 2018 Final.pdf1.HMC Minutes - Jan 16, 2019 Final.pdf1.HMC Minutes - February 20, 2019 final.pdf1.FCS19025 Lead Water Service Replacement Loan Program Amendments.pdf1.HMC Minutes -Nov 21, 2018 Final.pdf1.LS19013- FCS19034 -Terrapure Environmental - Heritage Green Community Trust Indenture.pdf2.LC19013-FCS19034-Appendix A.pdf1.FCS19036 2019 DC BGS and By-law Update.pdf2.DC Public Meeting April 18 2019- Presentation Final (to Clerks).pdf1.Letter_Development Charges_25Mar19.pdf1.Development charges letter City of Hamilton Mohawk College.pdf1.RUC Development Charges Letter - Wilson.pdf1.HUR19005 HR Branding Strategy - FINAL.pdf2.HUR19005 Appendix A.pdf1.08.1.a.c - Redacted Request to Speak - Dan Postma - April 3, 2019.pdf2.Dan Postma - Calvin Christian School.pdf3.08.1.a.c - 2019 - 04 - 15 - CCS presentation against DCs v3 - designed.pdf1.08.1.a.b - Redacted Request to Speak - Jesse Newton - April 3.pdf2.08.1.a.b - Ltr-RE-DCs and Not-for-Profit schools in Hamilton 2019-04-18.pdf3.08.1.a.b - OHA Brochure (WEB) - v2019-01 final.pdf1.10.4 - Dev Charges Stakeholders Sub-committee Report 19-003.pdf1.04.1 - 005 - AFA Minutes - April 4, 2019.pdf1.07.3 - HUR19011 Internal Administrative Pool Update.pdf1.07.4 - FCS19021 - Ward-Specific Funding Initiatives Update as of Dec 31 2018.pdf2.07.4 - FCS19021 Appendix A.pdf3.07.4 - FCS19021 Appendix B.pdf4.07.4 - FCS19021 Appendix C.pdf5.07.4 - FCS19021 Appendix D.pdf1.07.1.b - SWC Minutes 28 02 2019 Final.pdf1.08.1.a.a - Request to Speak - Robert Graham - March 26.pdf2.Redeemer Submission for Development Charges April 2019 Final.pdf3.DCs Redeemer Presentation Final.pdf1.08.1.b.a - Request to Speak - Dr. Patrick Deane - March 27.pdf2.08.1.b.a - McMaster DC Presentation.pdf3.08.1.b.a - McMaster DC Submission.pdf1.08.1.b.b - Request to Speak - Nafia Al-Mutawaly - April 10, 2019.pdf2.Presentation April 18 2019 Draft.pdf1.Request to Speak -Stephanie Bertolo and Scott Robinson - April 15, 2019.pdf1.Aging in Place_ Development Charges for Garden Suites_.pdf1.Request to Speak -Sergio Manchia - April 16, 2019.pdf1.MSU letter to committee re development charges - final.pdf1.Joel Farber.pdf1.Request to Speak - Savan Chandaria - April 17.pdf2.Tibro Group - AFA Presentation.pdf1.Request to Speak - Karin Dearness - April 17, 2019.pdf2.08.1.b.e - Dearness_18_Apr_19.pdf1.2019 City of Hamilton Development Charge submission.pdf1.Final Development Charges Submission (Apr17th).pdf2.Memo - Hamilton DC Review - Our file P6088.pdf1.Letter_of_Support_Committee_Meeting_April182019.pdf1.09.1 - REVISED FULL REPORT - FCS18067b - Tax and Rate Operating Budget Variance Report as at Dec 31, 2018.pdf2.09.1 - FCS18067(b) Appendix A.pdf3.09.1 - FCS18067(b) Appendix B.pdf4.09.1 - FCS18067(b) Appendix C.pdf5.09.1 - REVISED PRESENTATION - FCS18067(b) December 2018 BER Presentation vBM.pdf