City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:18-013
Date:
Time:
-
Location:
Council Chambers, Hamilton City Hall
71 Main Street West

Angela McRae, Legislative Coordinator (905) 546-2424 ext. 5987

1.
APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

2.
DECLARATIONS OF INTEREST

3.
APPROVAL OF MINUTES OF PREVIOUS MEETING

4.
DELEGATION REQUESTS

5.
CONSENT ITEMS

6.
PUBLIC HEARINGS / DELEGATIONS

7.
STAFF PRESENTATIONS

8.
DISCUSSION ITEMS

8.1
Records Retention By-law Amendments (CL18009) (City Wide)
This item has attachments.

1.CL18009 - Records Retention By-law Amendments.pdf
2.CL18009 -Appendix A draft amendment.pdf
3.CL18009 - Appendix B Public Health Services Schedule.pdf

8.2
Standardization of Hardware and Software for Corporate Information Technology - Ruggedized Computing Devices (FCS18085 / HSC18048) (City Wide)
This item has attachments.

1.FCS18085-HSC18048 - Standardization - Panasonic Toughbooks-sep.pdf

8.3
2018 United Way Funding Review (CM18020) (City Wide)
This item has attachments.

1.CM18020 - Information Report United Way.pdf
2.CM18020 - Appendix A.pdf
3.CM18020 - Appendix B.pdf
4.CM18020 - Appendix C.pdf

8.4
Request for Extension, Development Charge Deferral Agreement #156, 170 Rockhaven Lane (FCS18081) (City Wide) (Outstanding Business List Item)
This item has attachments.

1.FCS18081 - Request for Extension, DC Deferral Agreement 156 - 170 Rockhaven Lane.pdf
2.FCS18081 Appendix A.pdf
3.FCS18081 - Appendix B.pdf

9.
MOTIONS

10.
NOTICES OF MOTION

11.
GENERAL INFORMATION / OTHER BUSINESS

11.1
Outstanding Business List:

11.1.a
Items considered complete and needing to be removed:

Extension for Development Charge (DC) Deferral Agreement #156, located at 170 Rockhaven Lane
Item 8.4 on today's agenda
OBL Item: M

12.
PRIVATE AND CONFIDENTIAL 

12.1
Closed Minutes - September 10, 2018

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.2
Protocol for Gender Identity & Gender Expression, Transgender & Gender Non-Conforming Update (HUR17002(b)) (City Wide) (Tabled at the September 10, 2018 Meeting)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.2.a
Protocol for Gender Identity & Gender Expression, Transgender & Gender Non-Conforming Update (HUR17002(c)) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.3
Commercial Relationship Between the City of Hamilton and Transform Van and Truck, Division of Burncrest Industries Ltd. (FCS18082 / LS18055) (City Wide)

Pursuant to Section 8.1, Sub-section (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.4
Commercial Relationship Between the City of Hamilton and Allan Fyfe Equipment Limited and Related Entities (FCS18089 / LS18056) (City Wide)

Pursuant to Section 8.1, Sub-section (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.5
Commercial Relationship Between the City of Hamilton and Canada Fibers Ltd. (LS18047(a) / FCS18088) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.6
Impact of Bill 148 on Service Contracts (LS18009(b) / FCS18001(b)) (City Wide)

Pursuant to Section 8.1, Sub-sections (e), (f), (i), and (k) of the City's Procedural By-law 18-270, and Section 239(2), Sub-sections (e), (f), (i), and (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the City; advice that is subject to solicitor/client privileges, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

13.
ADJOURNMENT

No Item Selected