City of HamiltonAUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISEDMeeting #:24-003Date:Thursday, February 08, 2024Time: 9:30 A.m. - 12:30 P.m.Location:Council ChambersHamilton City Hall71 Main Street WestTamara Bates, Legislative Coordinator (905) 546-2424 ext. 41021.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1January 18, 2024 1.04.1 - 001 - Minutes - January 18 2024.pdf4.2January 29, 2024 - Education Development Charges Hearing 1.04.2 - 002 - AFA EDU DC Hearing Minutes - January 29 2024.pdf5.COMMUNICATIONS 6.DELEGATION REQUESTS 6.1Michelle Diplock, West End Home Builders Association, respecting Development Charges (for a future meeting) 1.06.1 - Redacted - Request to Speak (Diplock).pdf7.DELEGATIONS 7.1Zachary Bobolo, HTowing, respecting Towing contract (approved January 18, 2024) 1.07.1 - Redacted - Request to Speak (Bobolo).pdfa.Staff Supporting Documentation, respecting Zachary Bobolo, HTowing, respecting Towing contract 1.7.1(a) - Staff Supporting Documentation - AFA Delegation February 8 2024 re Contract C9-01-19 Jan 29 2024.pdf7.2Adeyinka taiwo-Fasegha, respecting water bill issue (approved January 18, 2024) 1.07.2 - Redacted - Request to Speak (taiwo-Fasegha).pdfa.Staff Supporting Documentation respecting Adeyinka taiwo-Fasegha, respecting water bill issue 1.07.2(a) - 143 Cline Ave S Feb 8 2024 AFA Delegation Staff Information.pdf8.STAFF PRESENTATIONS 8.12023 City of Hamilton External Audit Planning Report (FCS24009) (City Wide) 1.08.1 - FCS24009 - City of Hamilton External Audit Planning Report.pdf2.08.1 - FCS24009 Appendix A - 2023 City of Hamilton Audit Planning Report.pdf3.08.1 - FCS24009 Presentation - 2023 COH AFA Summary.pdf9.CONSENT ITEMS 9.12023 Third Quarter Emergency and Non-competitive Procurements Report - FCS23019(b) (City Wide) a.2023 Third Quarter Emergency and Non-competitive Procurements Report - FCS23019(b) (City Wide) 1.09.1(a) - FCS23019(b) - 2023 Third Quarter Emergency and Non-competitive Procurements Report.pdf2.09.1(a) - FCS23019(b) - Appendix A.pdf9.22023 Third Quarter Non-compliance with the Procurement Policy Report – FCS23020(b) (City Wide) 1.09.2 - FCS23020(b)- 2023 Third Quarter Non-compliance with the Procurement Policy Report.pdf2.09.2 - FCS23020(b) - Appendix A.pdf9.32023 Third Quarter Request for Tenders and Proposals Report – FCS23021(b) (City Wide) 1.09.3 - FCS23021(b) - 2023 Third Quarter Request for Tenders and Proposals Report.pdf2.09.3 - FCS23021(b) - Appendix A.pdf9.4Water Leak Protection Program Update (FCS21087(b)) (City Wide) 1.09.4 - FCS21087(b) - Appendix A.pdf2.09.4 - FCS21087(b) - Water Leak Protection Program Update.pdf9.5Hamilton Street Railway Pension Plan Valuation at January 1, 2023 (FCS24010) (City Wide) 1.09.5 - FCS24010 - HSR Pension Plan Valuation at Jan1 2023.pdf2.09.5 - FCS24010 - HSR Pension Plan Valuation at Jan1 2023 - Appendix A.pdf3.09.5 - FCS24010 - HSR Valuation 2023_01_01_unsigned - Appendix B.pdf10.DISCUSSION ITEMS 10.1Single Source Procurement of Gartner Canada Co. Technology Services Data Leaders Module (FCS24013) (City Wide) 1.10.1 - FCS24013 - Single Source Procurement of Gartner Canada Co. Technology Services Data Leaders Module.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments.1.06.1 - Redacted - Request to Speak (Diplock).pdf1.04.1 - 001 - Minutes - January 18 2024.pdf1.07.1 - Redacted - Request to Speak (Bobolo).pdf1.07.2 - Redacted - Request to Speak (taiwo-Fasegha).pdf1.08.1 - FCS24009 - City of Hamilton External Audit Planning Report.pdf2.08.1 - FCS24009 Appendix A - 2023 City of Hamilton Audit Planning Report.pdf3.08.1 - FCS24009 Presentation - 2023 COH AFA Summary.pdf1.09.2 - FCS23020(b)- 2023 Third Quarter Non-compliance with the Procurement Policy Report.pdf2.09.2 - FCS23020(b) - Appendix A.pdf1.09.3 - FCS23021(b) - 2023 Third Quarter Request for Tenders and Proposals Report.pdf2.09.3 - FCS23021(b) - Appendix A.pdf1.09.4 - FCS21087(b) - Appendix A.pdf2.09.4 - FCS21087(b) - Water Leak Protection Program Update.pdf1.09.5 - FCS24010 - HSR Pension Plan Valuation at Jan1 2023.pdf2.09.5 - FCS24010 - HSR Pension Plan Valuation at Jan1 2023 - Appendix A.pdf3.09.5 - FCS24010 - HSR Valuation 2023_01_01_unsigned - Appendix B.pdf1.10.1 - FCS24013 - Single Source Procurement of Gartner Canada Co. Technology Services Data Leaders Module.pdf1.04.2 - 002 - AFA EDU DC Hearing Minutes - January 29 2024.pdf1.7.1(a) - Staff Supporting Documentation - AFA Delegation February 8 2024 re Contract C9-01-19 Jan 29 2024.pdf1.07.2(a) - 143 Cline Ave S Feb 8 2024 AFA Delegation Staff Information.pdf1.09.1(a) - FCS23019(b) - 2023 Third Quarter Emergency and Non-competitive Procurements Report.pdf2.09.1(a) - FCS23019(b) - Appendix A.pdf