City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:	21-009
Date:	Thursday, June 03, 2021
Time:	9:30 A.m. - 12:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall (CC) All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

May 20, 2021

5.

COMMUNICATIONS

5.1

Correspondence from the West End Home Builders’ Association, respecting the Adoption of Modern Pay on Demand Surety Bonds in Hamilton

Recommendation: Be received and referred to consideration of Item 10.1.

5.2

Correspondence from Brandon Campbell, President, Starward Homes, respecting the Adoption of Modern Pay on Demand Surety Bonds in Hamilton

Recommendation: Be received and referred to consideration of Item 10.1.

5.3

Correspondence from Mike Naples, Director, Masters Insurance Limited, respecting the Adoption of Modern Pay on Demand Surety Bonds in Hamilton

Recommendation: Be received and referred to consideration of Item 10.1.

6.

DELEGATION REQUESTS

7.

CONSENT ITEMS

7.1

2021 First Quarter Request for Tenders and Proposals Report (FCS21008) (City Wide)

7.2

2021 First Quarter Emergency and Non-competitive Procurements Report (FCS21009) (City Wide)

7.3

2021 First Quarter Non-Compliance with the Procurement Policy Report (FCS21010) (City Wide)

7.4

Options for Relief from Municipal Charges for the Taxi and Snow Plow Industries (LS21020) (City Wide) (Outstanding Business List Item)

8.

STAFF PRESENTATIONS

9.

PUBLIC HEARINGS / DELEGATIONS

9.1

Mike Collins-Williams, West End Homebuilders' Association, respecting Pay on Demand Modern Surety Bonds (Approved May 6, 2021)

9.2

Stephanie Kuntz, Marsh Canada, respecting Development Bonds as a Security for Development Agreements (Approved May 6, 2021)

9.3

Terri Johns, T Johns Consulting, respecting Surety Bonds (Approved May 20, 2021)

9.4

Sergio Manchia, Urbancore Group of Companies, respecting Surety of Bonds Report (Approved May 20, 2021)

10.

DISCUSSION ITEMS

10.1

Development Agreement Surety Bonds (FCS21056 / LS21021) (City Wide) (Outstanding Business List Item)

10.2

Ancaster Tennis Club Loan Request (FCS21032) (Ward 12)

10.3

Canada Healthy Communities Initiative Intake Two (FCS21020(a)) (City Wide) (Outstanding Business List Item)

10.4

2019 Development Charges Amending By-law and Background Study Update (FCS21048) (City Wide)

10.5

Parkland Dedication Reserve Status Report as of December 31, 2020 (FCS21030) (City Wide)

10.6

Citizen Committee Report - Committee Against Racism - Recommendations for the City's Hamilton.ca/coronavirus webpage with Respect to Anti-Asian Racism

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List:

13.1.a

Items to be Removed:

Options for Relief from Municipal Fees and Charges for the Taxi Industry (FCS20067) (City Wide)
That staff be directed to consult with other municipalities to review the current situation with regards to high insurance premiums on the taxi and snow plow industries and report back with their findings.
Added: August 13, 2020 at AF&A - Item 8.2
Competed:  June 3, 2021 at AF&A - Item 7.4
OBL Item: 20-H

13.1.b

Items Requiring a New Due Date:

Review of Procurement Policies as it relates to Hiring Local Trades
That staff be directed to review the City’s current procurement policy;  review the procurement policies of other municipalities that now include provisions regarding hiring local trades; and re-examine Report FCS09109(c) Evaluation of the City of Hamilton Purchasing Program Update.
Current Due Date: August 2020
Updated Due Date: Q1 2022
OBL Item: G

14.

PRIVATE AND CONFIDENTIAL 

14.1

Appointments to the Committee Against Racism for the Remainder of the 2018 - 2022 Term

Pursuant to Section 9.1, Sub-section (b) of the City's Procedural By-law 21-021, and Section 239(2), Sub-section (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City employees.

15.

ADJOURNMENT