Audit,
Finance and Administration Committee Agenda for December 7, 2011
City of Hamilton
Wednesday,
December 7, 2011
9:30 a.m.
Council
Chambers
City Hall
71 Main Street West
Hamilton,
Ontario
Stephanie Paparella
Legislative Assistant
905-546-2424 ext. 3993
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Committee Agenda, Live Webcasting 
as well as Archived
Meeting
Video 
is available on-line at www.hamilton.ca
1. A. APPOINTMENT OF CHAIR
& VICE CHAIRCHANGES TO THE AGENDA
(i) Added
as Item 4.1, a delegation request submitted by Jack E. Book and Peter Martin,
of the Newport Yacht Club – Stoney Creek Inc., respecting a request for tax
relief for the current failing Newport Marina in Stoney Creek (to appear on
January 18, 2012).
(ii) Item 5.3
– As staff were not able to notify the resident(s) within the 14 days, required
under the Municipal Act, 2001, as amended, staff is requesting that
Report FCS11001(g) be tabled to the January 18, 2012 agenda in order to allow
residents time to prepare their statement(s), should they choose to do so.
(iii) Apresentation
has been added to Item 8.6; therefore, Item 8.6 will be moved up onthe agenda
and renumbered as Item 7.1.
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 November
23, 2011
4.
DELEGATIONS REQUESTS
- CONSENT
ITEMS
5.1 Monthly
Status Report of Tenders and Requests for Proposals for October 15, 2011 to
November 11, 2011 (FCS11004(g)) (City Wide)
5.2 2012
Tax Budget - Chronically Under Funded Programs (FCS11005) (City Wide)
5.3 Treasure's
Apportionment of Land Taxes for Property in Flamborough (FCS11001(g)) (Ward 15)
5.4 Tax
Appeals Under Section 357 and 358 of the Municipal Act (2001) (FCS11003(h))
(City Wide)
5.5 Follow
Up of Audit Report 2009-11 - Parking Revenues (AUD11032) (City Wide)
6.
PUBLIC HEARINGS/DELEGATIONS
7.
PRESENTATIONS
- DISCUSSION
ITEMS
8.1 Audit
Report 2011-08 - Procurement Card Usage (AUD11033) (City Wide)
8.2 2012
Internal Audit Work Plan (AUD11037) (City Wide)
8.3 2012
Temporary Borrowing & Interim Tax Levy By-Laws (FCS11107) (City Wide)
8.4 Clarification
of Councillor Sponsorships and Related Expenditures (FCS11108) (City Wide)
8.5 Award
of Contract C12-02-11 Supply and Delivery of Print/Copy, Business
Cards/Envelopes/Letterhead and Mail Services (FCS11109) (City Wide)
8.6 Evaluation
of the City of Hamilton Purchasing Program Update (FCS09109(c)) (City Wide)
8.7 Desktop
and Mobile Computer Contract Award and Management Policies (FCS11022(a)) (City
Wide)
8.8 Reinstatement
of the French Advisory Committee (Referred by Council on November 17, 2011.)
9.
MOTIONS
10.
NOTICES OF MOTION
- GENERAL
INFORMATION/OTHER BUSINESS
11.1 Amendments to the Outstanding Business List
(i) Item “I” - Fair Taxation for Condominiums Corporations
Current Due Date: December 7, 2011
Proposed Due Date: March 19, 2012
12. PRIVATE AND CONFIDENTIAL
12.1 Closed Session Minutes – November 23, 2011
13.
ADJOURNMENT