INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010 City of Hamilton AUDIT, FINANCE & ADMINISTRATION COMMITTEE June 09, 2014 9:30 AM Council Chambers Hamilton City Hall 71 Main Street West Hamilton, Ontario Stephanie Paparella Legislative Coordinator (905) 546-2424 ext. 3993 Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings. Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca 1. CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **) 2. DECLARATIONS OF INTEREST 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 May 12, 2014 4. DELEGATION REQUESTS 5. CONSENT ITEMS 5.1 2014 First Quarter Tender Report (FCS14015) (City Wide) 5.2 2014 First Quarter Non-compliance with the Procurement Policy Report (FCS14014) (City Wide) 5.3 Municipal Act Regulation 284/09 and Public Sector Accounting Board Standards (FCS14037) (City Wide) 5.4 Freedom of Information Quarterly Report (January 1 to March 31, 2014) (CL14005) (City Wide) 5.5 Annual Performance Reporting – Savings Generated from the Management of Information Technology Contracts (FCS14018) (City Wide) 5.6 2013 Annual Energy Report on Commodity Price Hedging (FCS14030 / PW14056) (City Wide) 5.7 Federal Gas Tax Municipal Funding Agreement (FCS14035) (City Wide) 5.8 Follow Up of Audit Report 2012-06 - Public Works - Snow Clearing / Sand & Salt Contracts (AUD14018) (City Wide) 5.9 Follow Up of the External Validation of the 2012 Self-Assessment Review (AUD14013) (City Wide) (Outstanding Business List Item) 6. PUBLIC HEARINGS / DELEGATIONS 7. PRESENTATIONS 8. DISCUSSION ITEMS 8.1 Provision of Information Technology Services to Global Spectrum Facilities Management L.P. (CM11013(g)) (City Wide) 8.2 City of Hamilton/Horizon Utilities Service Agreement (FCS14045) (City Wide) 8.3 One Time Ice Storm Assistance Program (FCS14042) (City Wide) 8.4 2013 City of Hamilton Financial Report and Audited Financial Statements (FCS14036) (City Wide) 8.5 City-Wide Cash Handling Policy (FCS14003(a)) (City-Wide) 8.6 Audit Report 2013-17 - Public Works - Traffic Inventory (AUD14017) (City Wide) 8.7 Performance Audit Report 2013-19 - Global Positioning System (GPS) / Automatic Vehicle Location (AVL) Systems Performance Review (Value for Money) (AUD14016) (City Wide) 8.8 Governance Review Sub-Committee Report 14-001, April 28, 2014 8.9 Governance Review Sub-Committee Report 14-002, May 26, 2014 8.10 ** Tax and Rate Operating Variance Report as of April 30, 2014 – Budget Control Policy Transfers (FCS14047) (City Wide) 9. MOTIONS 10. NOTICES OF MOTION 11. GENERAL INFORMATION / OTHER BUSINESS 11.1 Amendments to the Outstanding Business List a) Item "I" - Succession Development Program Current Due Date: June 9, 2014 Proposed New Due Date: June 23, 2014 12. PRIVATE AND CONFIDENTIAL 13. ADJOURNMENT No Item Selected This item has no attachments1.May 12 2014 - 3.1 AFA Minutes - May 12-2014.pdf1.2014 First Quarter Tender Report FCS14015 City - 5.1 FCS14015 - 2014 First Quarter Tender Report.pdf2.2014 First Quarter Tender Report FCS14015 City - 5.1 FCS14015 - Appendix A .pdf1.Federal Gas Tax Municipal Funding Agreement FCS14 - 5.7 FCS14035 Federal Gas Tax Funding Agreement.pdf2.Federal Gas Tax Municipal Funding Agreement FCS14 - 5.7 FCS14035 - Appendix A.pdf3.Federal Gas Tax Municipal Funding Agreement FCS14 - 5.7 FCS14035 - Appendix B - By-Law.pdf4.Federal Gas Tax Municipal Funding Agreement FCS14 - 5.7 FCS14035 - Appendix C.pdf1.Provision of Information Technology Services to Gl - 8.1 CM11013g - Provision of IT Services to Global Spectrum.pdf1.2014 First Quarter Non-compliance with the Procure - 5.2 FCS14014 - 2014 First Quarter Non-compliance with the Procurement Policy Report.pdf2.2014 First Quarter Non-compliance with the Procure - 5.2 FCS14014 - Appendix A - 2014 First Quarter Non-Compliance with the Procurement Policy Report.pdf1.Municipal Act Regulation 28409 and Public Sector - 5.3 FCS14037 - Municipal Act Regulation 284_09 and Public Sector Accounting Board Standards.pdf2.Municipal Act Regulation 28409 and Public Sector - 5.3 FCS14037 - Appendix A.pdf1.Freedom of Information Quarterly Report January 1 - 5.4 CL14005 - FOI Q1 Jan-Mar 14.pdf2.Freedom of Information Quarterly Report January 1 - 5.4 CL14005 - Appendix A.pdf1.Annual Performance Reporting Savings Generated f - 5.5 FCS14018 Annual Performance Reporting Savings .pdf2.Annual Performance Reporting Savings Generated f - 5.5 FCS14018 - Appendix A.pdf1.2013 Annual Energy Report on Commodity Price Hedgi - 5.6 FCS14030 2013 Annual Commodity Price Hedging Information Report.pdf1.Follow Up of Audit Report 2012-06 - Public Works - - 5.8 AUD14018 - Snow Clearing - Follow Up.pdf2.Follow Up of Audit Report 2012-06 - Public Works - - 5.8 AUD14018 - Appendix A.pdf1.Follow Up of the External Validation of the 2012 S - 5.9 AUD14013 - Follow Up of External Validation of the 2012 Self-Assessment Review.pdf2.Follow Up of the External Validation of the 2012 S - 5.9 AUD14013 - Appendix A.pdf1.City of HamiltonHorizon Utilities Service Agreeme - 8.2 FCS14045 City of Hamilton_Horizon Utilities Service Agreement.pdf2.City of HamiltonHorizon Utilities Service Agreeme - 8.2 FCS14045 - Appendix A.pdf1.One Time Ice Storm Assistance Program FCS14042 - 8.3 FCS14042 One Time Ice Storm Assistance Program.pdf2.One Time Ice Storm Assistance Program FCS14042 - 8.3 FCS14042 - Appendix A.pdf1.2013 City of Hamilton Financial Report and Audited - 8.4 FCS14036 2013 City of Hamilton Financial Report and Audited Financial Statements.pdf2.2013 City of Hamilton Financial Report and Audited - 8.4 FCS14036 - Appendix A.pdf3.2013 City of Hamilton Financial Report and Audited - 8.4 FCS14036 - Appendix B.pdf4.2013 City of Hamilton Financial Report and Audited - 8.4 FCS14036 - Appendix C.pdf1.City-Wide Cash Handling Policy FCS14003a City - 8.5 FCS14003a City-Wide Cash Handling Policy.pdf2.City-Wide Cash Handling Policy FCS14003a City - 8.5 FCS14003a - Appendix A.pdf1.Audit Report 2013-17 - Public Works - Traffic Inve - 8.6 AUD14017 Traffic Inventory - 2013-17.pdf2.Audit Report 2013-17 - Public Works - Traffic Inve - 8.6 AUD14017 - Appendix A .pdf1.Performance Audit Report 2013-19 - Global Position - 8.7 AUD14016 - GPS-AVL Systems - 2013-19.pdf2.Performance Audit Report 2013-19 - Global Position - 8.7 AUD14016 - Appendix A.pdf1.Governance Review Sub-Committee Report 14-001 Apr - 8.8 Governance Review Sub-Committee Report 14-001 - Appendix A.pdf2.Governance Review Sub-Committee Report 14-001 Apr - 8.8 Governance Review Sub-Committee Report 14-001.pdf1.Governance Review Sub-Committee Report 14-002 May - 8.9 Governance Review Sub-Committee Report 14-002 with Appendix.pdf1. Tax and Rate Operating Variance Report as of Ap - 8.10 FCS14047 Tax and Rate Operating Budget Variance Report as of April 30 2014 - Budget Control Policy Transfers.pdf2. Tax and Rate Operating Variance Report as of Ap - 8.10 FCS14047 Appendix A.pdf