City of Hamilton AUDIT, FINANCE AND ADMINISTRATION COMMITTEEMeeting #:18-001Date:Monday, January 22, 2018Time: 9:30 A.m. - 10:30 A.m.Location:Council Chambers, Hamilton City Hall, 71 Main Street WestAngela McRae, Legislative Coordinator (905) 546-2424 ext. 59871.APPROVAL OF AGENDA(Added Items, if applicable, will be noted with *)2.DECLARATIONS OF INTEREST3.APPROVAL OF MINUTES OF PREVIOUS MEETING3.1December 7, 20171.03.1_Previous_Minutes_(December_7__2017).pdf4.DELEGATION REQUESTS4.1John Livingstone, Canadian Corps of Commissionaires (Hamilton) respecting an adjustment to Contract C5-09-14 in light of the Minimum Wage Increase. (For February 12, 2018 Meeting)1.4_1_Livingstone_-_Unredacted.pdf4.2Jim Bonotti, Star Security Inc. respecting the passage of Bill 148, and the impact the increase to the minimum wage will have on the contracts they have with the City. (For February 12, 2018 Meeting)1.4.2 Bonotti.pdf4.3Doug Goodrow, ServiceMaster Contract Services respecting the increased minimum wage and requesting a price increase. (For February 12, 2018 Meeting)1.04.3 Goodrow.pdf4.4Bill Houston, Sunshine Building Maintenance regarding the new minimum wage legislation. (For February 12, 2018 Meeting)1.04.4 Houston.pdf5.CONSENT ITEMS5.1Minutes of the Aboriginal Advisory Committee meeting of October 5, 20171.5_1_AAC_Minutes_2017_10_05_Final.pdf5.2Minutes of the Committee Against Racism meeting of September 26, 20171.5_2_CAR_Minutes_-_2017_09_26_Final.pdf5.3Correspondence from Viv Saunders respecting the 2018 Capital Budget (referred to Audit, Finance and Administration Committee by Council on December 8, 2017)1.5_3_Saunders_GIC_Budget_Report.pdf5.42018 Interim Levy and Temporary Borrowing By-laws (FCS18007) (City Wide)1.5.4 2018 Interim Levy.pdf5.5Tax Appeals Under Sections 357 and 358 of the Municipal Act (2001) (FCS18008) (City Wide)1.5.5 Tax Appeals.pdf5.6Whistleblower Information Update for Q4 2017 (AUD18001) (City Wide)1.5.6 AUD18001 - Whistleblower Information Report - Q4 2017.pdf5.7Revised Building Permit Fee Reserve Policy (FCS18004) (City Wide)1.05.7 FCS18004 Appendix A - Building Permit Fee Reserve Policy.pdf2.05.7 FCS18004 Revised Building Permit Fee Reserve Policy.pdf6.PUBLIC HEARINGS / DELEGATIONS6.1Robert Homier respecting purchasing of City vehicles (approved December 7, 2017 ) (no copy)6.2Susan Canning respecting Property Tax Penalties (approved on December 7, 2017) 1.06.2 Susan Canning respecting Property Tax Penalties.pdf7.STAFF PRESENTATIONS8.DISCUSSION ITEMS8.1HMRF/HWRF Pension Administration Sub-Committee - Report 17-0011.EDRMS_n617606_v1_08_1_HMRF_HWRF_Report_17-001.pdf2.EDRMS_n617607_v1_Appendices_to_HWRF_HMRF_Report_17-001.pdfDue to the size of the Appendices, they are only available online8.2City of Hamilton / Ministry of Transportation 2017-2018 Dedicated Gas Tax Funding Agreement (FCS18013) (City Wide)1.08.2 FCS18013 2017 Provincial Gas Tax Funding Agreement.pdf2.08.2 FCS18013 Appendix A.pdf3.08.2 FCS18013 Appendix B.pdf4.08.2 FCS18013 Appendix C.pdf9.MOTIONS10.NOTICES OF MOTION11.GENERAL INFORMATION / OTHER BUSINESS12.PRIVATE AND CONFIDENTIAL 12.1Commercial Relationship between the City of Hamilton and M.J. Dixon Construction Limited (LS13018 (b)/FCS13041(b)) (City Wide) (tabled at the December 7, 2017 meeting) (distributed under separate cover)12.2Development Charges Complaint under Section 22(2) of the Development Charges Act - Mattamy Waterdown Limited, 22 Spring Creek Live / Work Units (LS18001 / FCS18010) (City Wide) (distributed under separate cover)12.3Centralization of Information Technology Services (FCS18016) (City Wide) (distributed under separate cover)13.ADJOURNMENTNo Item Selected This item has no attachments1.4_1_Livingstone_-_Unredacted.pdf1.4.2 Bonotti.pdf1.5_1_AAC_Minutes_2017_10_05_Final.pdf1.5_2_CAR_Minutes_-_2017_09_26_Final.pdf1.5_3_Saunders_GIC_Budget_Report.pdf1.5.4 2018 Interim Levy.pdf1.5.5 Tax Appeals.pdf1.04.3 Goodrow.pdf1.04.4 Houston.pdf1.5.6 AUD18001 - Whistleblower Information Report - Q4 2017.pdf1.05.7 FCS18004 Appendix A - Building Permit Fee Reserve Policy.pdf2.05.7 FCS18004 Revised Building Permit Fee Reserve Policy.pdf1.08.2 FCS18013 2017 Provincial Gas Tax Funding Agreement.pdf2.08.2 FCS18013 Appendix A.pdf3.08.2 FCS18013 Appendix B.pdf4.08.2 FCS18013 Appendix C.pdf1.03.1_Previous_Minutes_(December_7__2017).pdf1.06.2 Susan Canning respecting Property Tax Penalties.pdf1.EDRMS_n617606_v1_08_1_HMRF_HWRF_Report_17-001.pdf2.EDRMS_n617607_v1_Appendices_to_HWRF_HMRF_Report_17-001.pdf