City of Hamilton

AUDIT, FINANCE AND ADMINISTRATION COMMITTEE

Meeting #:	18-004
Date:	Monday, April 09, 2018
Time:	9:30 A.m. - 12:30 P.m.
Location:	Council Chambers, Hamilton City Hall 71 Main Street West

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

March 26, 2018

4.

DELEGATION REQUESTS

5.

CONSENT ITEMS

5.1

Minutes of Various Advisory Committees:

5.1.a

Hamilton Status of Women Advisory Committee - January 25, 2018

5.1.b

Hamilton Mundialization Advisory Committee - February 21, 2018

5.1.c

Immigrant & Refugee Advisory Committee - February 8, 2018

5.2

2017 Fourth Quarter Request for Tenders and Proposals Report (FCS17010(c)) (City Wide)

5.3

2017 Fourth Quarter Emergency and Non-competitive Procurements Report (FCS17011(c)) (City Wide)

5.4

2017 Fourth Quarter Non-compliance with the Procurement Policy Report (FCS17012(d)) (City Wide)

5.5

Fair Wage Policy and Schedule Complaints Annual Report (FCS18036) (City Wide)

6.

PUBLIC HEARINGS / DELEGATIONS

6.1

Gregory Hersen, MJ Dixon Construction Company Limited, respecting the commercial relationship between the City and MJ Dixon, and the City's potential prohibition against MJ Dixon bidding or entering into contracts on City projects (Approved Mar 26, 2018)

Deferred from the March 26, 2018 Audit, Finance and Administration Committee Meeting 

6.2

Zachary Waxman, respecting interest on property tax bill unable to be credited (Approved March 26, 2018)

7.

STAFF PRESENTATIONS

8.

DISCUSSION ITEMS

8.1

2018 Property and Liability Insurance Renewal Report (FCS18032) (City Wide)

8.2

Authority to Negotiate and Place a Debenture Issue(s) (FCS18011) (City Wide)

8.3

Ward-Specific Funding Initiatives - Area Rating Special Capital Re-investment Reserves, Discretionary Spending, Cell Tower and Minor Maintenance Council Priority Capital Projects Update as of December 31, 2017 (FCS18014) (City Wide)

(Outstanding Business List Item)

9.

MOTIONS

10.

NOTICES OF MOTION

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Outstanding Business List

11.1.a

Items requiring a new due date:

Live Streaming of Audio and Video at City Hall Upper and Lower Lobby Areas
Item on OBL: B
Due Date: January 16, 2018
Revised Due Date: May 7, 2018 

Request for approval of the urgent work and HVAC repairs required for the Dundas Library
Item on OBL: K
Due Date: February 12, 2018
Revised Due Date: May 7, 2018

11.1.b

Items considered complete and needing to be removed:

Projects funded by the Special Levy (Applied to Wards 1 - 8) (Item 5.6 on today's agenda)
Item on OBL: L

2018 Capital Budget - Details on sponsorship and infrastructure capital projects spending; and recommendations to align the policies related to: Area  Rating Funding, Minor Rehabilitation Funding, and the Cell Phone Tower Funding (Item 5.6 on today's agenda)
Item on OBL: M

 

12.

PRIVATE AND CONFIDENTIAL 

12.1

Commercial Relationship Between City of Hamilton and MJ Dixon Construction Limited (LS13018(b) / FCS13041(b)) (City Wide)

Deferred from the March 26, 2018 Audit, Finance and Administration Committee Meeting 

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the City; and advice that is subject to solicitor/client privileges affecting the City.

13.

ADJOURNMENT