INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010 City of Hamilton AUDIT, FINANCE & ADMINISTRATION COMMITTEE August 13, 2014 9:30 AM Council Chambers Hamilton City Hall 71 Main Street West Hamilton, Ontario Stephanie Paparella Legislative Coordinator (905) 546-2424 ext. 3993 Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings. Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca 1. CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **) 2. DECLARATIONS OF INTEREST 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 June 9, 2014 4. DELEGATION REQUESTS 5. CONSENT ITEMS 5.1 Minutes of Various Advisory Committee Meetings: a Aboriginal Advisory Committee, April 3, 2014 b Aboriginal Advisory Committee, May 1, 2014 c Committee Against Racism, December 10, 2013 d Committee Against Racism, January 28, 2014 e Committee Against Racism, February 25, 2014 f Committee Against Racism, April 22, 2014 g Committee Against Racism, May 27, 2014 5.2 Municipal Tax Competitiveness Study - 2013 (FCS14050) (City Wide) 5.3 Treasurer's Apportionment of Land Taxes (FCS14002(b)) (Wards 4,6,7,10,11,12,14 and 15) 5.4 Tax Appeals under Sections 357 & 358 of the Municipal Act (2001) (FCS14016(b)) (City Wide) 5.5 Development Charges Reserves Status Report as of December 31, 2013 (FCS14053) (City Wide) 5.6 Capital Projects' Status Report as of June 30, 2014 (FCS14060) (City Wide) 5.7 Professional and Consultant Services Roster 2013-2014 (PW14084/PED14166/FCS14056) (City Wide) 5.8 Telecommuting Program (HUR14006) (City Wide) 5.9 Follow Up of Audit Report 2013-03 - Planning & Economic Development (P&ED) - Building Permit Fees (AUD14021) (City Wide) 5.10 Follow Up of Audit Report 2012-12 - Housing Services - Rent Supplement Programs (AUD14019) (City Wide) 6. PUBLIC HEARINGS / DELEGATIONS 7. PRESENTATIONS 8. DISCUSSION ITEMS 8.1 Municipal Services & Property Taxation on Condominium Properties - Update (FCS12020(b)) (City Wide) 8.2 Post-Employment Restrictions – Cooling Off Period (HUR14005) (City Wide) 8.3 Centre on Barton Development Charges Demolition Credits Extension Request (FCS14054) (Ward 4) 8.4 Royal Botanical Gardens Request to Waive Development Charges and Parkland Dedication (FCS14055) (City Wide) 8.5 Grants Sub-Committee Report 14-003, July 2, 2014 8.6 Audit Report 2014-02 - Planning and Economic Development - Building Inspections (AUD14020) (City Wide) 8.7 Audit Report 2014-03 - Community and Emergency Services - Recreation Division - Scheduling and Payroll (AUD14022) (City Wide) 9. MOTIONS 10. NOTICES OF MOTION 11. GENERAL INFORMATION / OTHER BUSINESS 11.1 Amendments to the Outstanding Business List: a Items Requiring Approval of a Proposed New Due Date: Item “F” - Employee Attendance Performance Measures – Semi Annual Report Current Due Date: September 8, 2014 Proposed New Due Date: January 19, 2015 Item “H” - Succession Development Program Current Due Date: July 9, 2014 Proposed New Due Date: September 22, 2014 Item “N” – Anti-Racism Resource Centre Project Current Due Date: July 9, 2014 Proposed New Due Date: September 8, 2014 Item “Q” - Live Streaming of Audio and Video in City Hall Upper and Lower Forecourts Current Due Date: July 9, 2014 Proposed New Due Date: September 8, 2014 Item “U” - By-law Compliance by Bidders to City of Hamilton Projects Current Due Date: July 9, 2014 Proposed New Due Date: January 19, 2015 b Items Requiring Removal from the Outstanding Business List: Item “E” - Costs Associated with Condominium Corporation Maintenance (Item 8.1, FCS12020(b)) Item “V” - Post Employment Cooling Off Period (Item 8.2, HUR14005) c Items to be Referred to Another Standing Committee: Item “K” – Value for Money Audit of the D.A.R.T.S. Program Be referred to the Special GIC meeting of September 23, 2014 to be addressed at the same time as the report respecting the D.A.R.T.S Deficit. 12. PRIVATE AND CONFIDENTIAL 13. ADJOURNMENT No Item Selected This item has no attachments1.June 9 2014 - 3.1 June 9 2014 AFA Minutes.pdf1.Aboriginal Advisory Committee April 3 2014 - 5.1a Aboriginal Advisory Committee Minutes April 3 2014.pdf1.Aboriginal Advisory Committee May 1 2014 - 5.1b Aboriginal Advisory Committee Minutes May 1 2014.pdf1.Municipal Tax Competitiveness Study - 2013 FCS140 - 5.2 FCS14050 - Municipal Competitiveness Study 2013.pdf1.Municipal Services Property Taxation on Condomin - 8.1 FCS12020b - Municipal Services Property Taxation on Condominium Properties - Update.pdf1.Post-Employment Restrictions Cooling Off Period - 8.2 HUR14005.pdf1.Committee Against Racism December 10 2013 - 5.1c Committee Against Racsim Minutes - December 10 2013.pdf1.Committee Against Racism January 28 2014 - 5.1d Committee Against Racism Minutes - January 28 2014.pdf1.Committee Against Racism February 25 2014 - 5.1e Committee Against Racism Minutes - February 25 2014.pdf1.Committee Against Racism April 22 2014 - 5.1f Committee Against Racism Minutes - April 22 2014.pdf1.Treasurers Apportionment of Land Taxes FCS14002 - 5.3 FCS14002b - Apportionment of Taxes.pdf2.Treasurers Apportionment of Land Taxes FCS14002 - 5.3 FCS14002b - Appendix A.pdf3.Treasurers Apportionment of Land Taxes FCS14002 - 5.3 FCS14002b - Appendix B.pdf1.Tax Appeals under Sections 357 358 of the Munici - 5.4 FCS14016b Tax Appeals under Sections 357 and 358 of the Municipal Act 2001.pdf2.Tax Appeals under Sections 357 358 of the Munici - 5.4 FCS14016b - Appendix A .pdf3.Tax Appeals under Sections 357 358 of the Munici - 5.4 FCS14016b - Appendix B.pdf1.Development Charges Reserves Status Report as of D - 5.5 FCS14053 - 2013 DC Reserve Report.pdf2.Development Charges Reserves Status Report as of D - 5.5 FCS14053 - Appendix A DC Reserves.pdf3.Development Charges Reserves Status Report as of D - 5.5 FCS14053 - Appendix B - DC Funded Projects.pdf4.Development Charges Reserves Status Report as of D - 5.5 FCS14053 - Appendix C - DC Exemptions.pdf1.Capital Projects Status Report as of June 30 201 - 5.6 FCS14060 Capital Projects Status Report June 30 2014.pdf2.Capital Projects Status Report as of June 30 201 - 5.6 FCS14060 - Appendix A.pdf1.Professional and Consultant Services Roster 2013-2 - 5.7 PW14084-PED14166-FCS14056 - Professional and Consultant Services Roster 2013-2014.pdf2.Professional and Consultant Services Roster 2013-2 - 5.7 PW14084-PED14166-FCS14056 - Appendix A.pdf3.Professional and Consultant Services Roster 2013-2 - 5.7 PW14084-PED14166-FCS14056 - Appendix B.pdf1.Centre on Barton Development Charges Demolition Cr - 8.3 FCS14054 - Centre on Barton DC Credit Extension Request.pdf2.Centre on Barton Development Charges Demolition Cr - 8.3 FCS14054 - Appendix A.pdf1.Royal Botanical Gardens Request to Waive Developme - 8.4 FCS14055 - RBG Request to Waive Fees.pdf2.Royal Botanical Gardens Request to Waive Developme - 8.4 FCS14055 - Appendix A.pdf3.Royal Botanical Gardens Request to Waive Developme - 8.4 FCS14055 - Appendix B.pdf1.Grants Sub-Committee Report 14-003 July 2 2014 - 8.5 Grants Sub-Committee Report 14-003.pdf1.Committee Against Racism May 27 2014 - 5.1g Committee Against Rascism Minutes May 27 2014.pdf1.Telecommuting Program HUR14006 City Wide - 5.8 HUR14006 - Telecommuting Information Report.pdf1.Follow Up of Audit Report 2013-03 - Planning Eco - 5.9 AUD14021 - Building Permits Follow Up.pdf2.Follow Up of Audit Report 2013-03 - Planning Eco - 5.9 AUD14021 - Appendix A.pdf1.Follow Up of Audit Report 2012-12 - Housing Servic - 5.10 AUD14019 - Housing Services - Rent Supplement Programs - Follow Up.pdf2.Follow Up of Audit Report 2012-12 - Housing Servic - 5.10 AUD14019 - Appendix A.pdf1.Audit Report 2014-02 - Planning and Economic Devel - 8.6 AUD14020 Building Inspections.pdf2.Audit Report 2014-02 - Planning and Economic Devel - 8.6 AUD14020 - Appendix A.pdf1.Audit Report 2014-03 - Community and Emergency Ser - 8.7 AUD14022 Recreation Division - Scheduling and Payroll.pdf2.Audit Report 2014-03 - Community and Emergency Ser - 8.7 AUD14022 - Appendix A.pdf