Hamilton Police Services BoardThursday, November 12, 2020 at 1:00 P.m. - 5:00 P.m.All electronic meetings can be viewed at:Hamilton Police Services Board Website: City’s Website: https://hamiltonpolice.on.ca/about/police-services-board (under meetings)City of Hamilton's Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas1.Call to Order 1.1Changes to the Agenda 2.Public Presentations & Deputations 2.1Members of the Month 2.2COVID-19 Verbal Update 3.General 3.1Declarations of Interest 4.Consent Items 4.1Approval of Consent Items That the Board approve and receive the consent items as distributed.4.2Adoption of Minutes - October 15, 2020 1.Minutes - Public - Oct, 15 2020.pdfThat the minutes of the meeting held October 15, 2020, be adopted as printed.4.3Ontario Association of Police Services Boards (OAPSB) 2021 Membership Renewal 1.4.3 OAPSB 2021 Membership Renewal.pdfThat the Board approve payment of the OAPSB 2021 Membership fee in the amount of $6,595.27.4.4For the Information of the Board 4.4.aBudget Variance Report as at September 30, 2020 (PSB 20-094) 1.20-094 Budget Variance Report as at September 30, 2020.pdf2.20-094 Appendix A Budget Variance Report as at September 30, 2020 with YE Project.pdf4.4.bCapital Project Status Report as at September 30, 2020 (PSB 20-095) 1.20-095 Capital Project Status Report as at September 30, 2020.pdf2.20-095 Appendix A Capital Project Status Report as at September 30, 2020.pdf4.4.cCorrespondence from the City of Hamilton with respect to correspondence from the Solicitor General, Minister Responsible for Anti-Racism, respecting Anti-Racism Initiatives 1.4.4 b Correspondence from the City of Hamilton.pdf4.4.dCorrespondence from Wendy with respect to Defunding Police Services 1.2 Wendy Defunding Police Services_Redacted.pdf4.4.eCorrespondence from A.W. with respect to Opinion Article - Stoney Creek News 1.1 A.W. Opinion Article - Stoney Creek News_Redacted.pdf4.4.fCorrespondence from the Ministry of the Solicitor General, Public Safety Division, Richard Stubbings Assistant Deputy Minister, with respect to Court Security and Prisoner Transportation Program Review (20-0151) 1.20-0151 - All Chiefs Memo - Court Security and Prisoner Transportation Program Review.pdf4.4.gCorrespondence from the Ministry of the Solicitor General, Public Safety Division, Richard Stubbings Assistant Deputy Minister, with respect to 2021-2022 Civil Remedies Grant Program (20-0158) 1.20-0158 - All Chiefs Memo - 2021-22 Civil Remedies Grant Program.pdf2.20-0158 - Attachment 1.pdf3.20-0158 - Attachment 2.pdf4.4.hOutstanding Business List as of November 12, 2020 1.4.4 h OBL Public as of Nov 12 2020.pdf4.5Correspondence from the Halton Police Board with respect to International Holocaust Remembrance Alliance Definition of Antisemitism 1.4.5 Correspondence from Halton Police Board.pdfThat the Board endorse the International Holocaust Remembrance Alliance (IHRA) definition of antisemitism, as adopted by the Parliament of Canada.4.6Auction Account 1.4.6 The Bridge Sponsorship Request - Bridge to Hope 2020.pdfThat the Board approve a financial donation of $200 to support The Bridge's Bridge to Hope 2020 virtual event taking place on November 19, 2020, to be paid from the auction account.5.Discussion Items 5.1Deputation Request from the Hamilton Police Historical Society and Museum with regards to presenting their 2018/2019 Annual Report 1.Hamilton Police Historical Society and Museum-deputation request_redacted.pdfThat the Board approve the Hamilton Police Historical Society and Museum's deputation request with regards to presenting their 2018/2019 Annual Report for a future meeting.5.2Adoption of City of Hamilton Procurement Policy By-law 20-205 (PSB 12-115c) 1.12-115c Adoption of COH Procurement Policy By-law 20-205.pdf2.12-115c Attachment Appendix A Procurement Policy By-Law 20-205.pdf That the Board approve the adoption of the City of Hamilton (COH) Procurement Policy By-law 20-205, approved by Council on September 30, 2020; and that That the Board approve the amendments to the COH Procurement Policy (Policy) as listed in Report PSB 12-115c. 5.32021 Vehicles - Pre-Budget Approval (PSB 20-093) 1.20-093 2021 Vehicle Purchases.pdf That the Board pre-approve the expenditure of $1,766,918 for the purchase of new/used police vehicles in the 2021 Police Capital Budget; and that That the Board pre-approve the expenditure of $432,700 for up-fitting equipment for the above referenced vehicles in the 2021 Police Capital Budget; and that That the Board approve the new 2021 vehicles to be purchased through the Ministry of Government and Consumer Services - Vehicle Acquisition Vendor of Record; and that That the Board approve the purchase of the used plain door vehicles, as outlined in PSB 02-052 – Used Vehicle Purchases. 5.4HPS Projected Capital Expenditures: 2021-2030 (PSB 20-099) (PSB 15-002, PSB 15-002a, PSB 15-002x, PSB 16-113, PSB 17-122, PSB 18-108, PSB 19-103) 1.20-099 HPS Projected Capital Expenditures 2021-2030.pdf2.20-099 Appendix A 2021-2026 Roof Replacement – Police Stations.pdf3.20-099 Appendix B 2021-2024 Personal Issued Portable Radios (PIPR).pdf That the Hamilton Police Service Board (HPSB) approves the list of 2021-2030 Projected Police Capital Expenditures; and that That the HPSB approves items 1 to 4 to be considered by the City of Hamilton for funding in 2021; and that That the HPSB forwards the approved plan to the City of Hamilton for inclusion in their 2021-2030 Capital Budget Plan. 6.New Business 6.1History of Police-Related Conference Support Requests - verbal update Kirsten Stevenson, Administrator 7.Adjournment No Item Selected This item has no attachments1.Minutes - Public - Oct, 15 2020.pdf1.4.3 OAPSB 2021 Membership Renewal.pdf1.4.4 b Correspondence from the City of Hamilton.pdf1.20-0151 - All Chiefs Memo - Court Security and Prisoner Transportation Program Review.pdf1.1 A.W. Opinion Article - Stoney Creek News_Redacted.pdf1.2 Wendy Defunding Police Services_Redacted.pdf1.20-093 2021 Vehicle Purchases.pdf1.20-094 Budget Variance Report as at September 30, 2020.pdf2.20-094 Appendix A Budget Variance Report as at September 30, 2020 with YE Project.pdf1.20-095 Capital Project Status Report as at September 30, 2020.pdf2.20-095 Appendix A Capital Project Status Report as at September 30, 2020.pdf1.20-099 HPS Projected Capital Expenditures 2021-2030.pdf2.20-099 Appendix A 2021-2026 Roof Replacement – Police Stations.pdf3.20-099 Appendix B 2021-2024 Personal Issued Portable Radios (PIPR).pdf1.4.4 h OBL Public as of Nov 12 2020.pdf1.12-115c Adoption of COH Procurement Policy By-law 20-205.pdf2.12-115c Attachment Appendix A Procurement Policy By-Law 20-205.pdf1.Hamilton Police Historical Society and Museum-deputation request_redacted.pdf1.20-0158 - All Chiefs Memo - 2021-22 Civil Remedies Grant Program.pdf2.20-0158 - Attachment 1.pdf3.20-0158 - Attachment 2.pdf1.4.5 Correspondence from Halton Police Board.pdf1.4.6 The Bridge Sponsorship Request - Bridge to Hope 2020.pdf