Audit,
Finance and Administration Committee Agenda for March 19, 2012
City of Hamilton
Monday, March
19, 2012
9:30 a.m.
Council
Chambers
City Hall
71 Main Street West
Hamilton,
Ontario
Stephanie Paparella
Legislative Coordinator
905-546-2424 ext. 3993
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Committee Agenda, Live Webcasting as well as Archived
Meeting
Video is available on-line at www.hamilton.ca
1. CHANGES TO THE AGENDA
(i) Added
as Item 10.1, Notice of Motion respecting a Grant Request from Theatre Aquarius
for their Energy Retrofit Project
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 February
13, 2012
4. DELEGATIONS REQUESTS
4.1 IanRowe,
President, Canadian Condominium Institute (CCI), respecting Fair Taxationfor
Condominium Corporations
5. CONSENT ITEMS
5.1 HamiltonFuture
Fund Investment Performance Report - December 31, 2011 (FCS11077(a))(City Wide)
5.2 Cemetery
Accounts Investment Performance Report - December 31, 2011 (FCS11076(a)) (City
Wide)
5.3 Reserve/Revenue
Fund Investment Performance Report - December 31, 2011 (FCS11075(a)) (City
Wide)
5.4 Monthly
Status Report of Tenders and Requests for Proposals for December 10, 2011 to
December 31, 2011 (FCS11004(i)) (City Wide)
5.5 Addendums
to Construction Contracts in a One Year Period (FCS12025) (City Wide)
5.6 QuarterlyStatus
Report on the use of Policy 10 - Emergency Purchasing and Policy 11
-Negotiations for the 4th Quarter 2011 (FCS11005(c)) (CityWide)
5.7 Monthly
Status Report of Tenders and Requests for Proposals for January 1, 2012 to
February 17, 2012 (FCS12018) (City Wide)
5.8 Tax
Appeals under Section 357 and 358 of the Municipal Act, 2001 (FCS12007(b) (City
Wide)
5.9 Follow
Up of Audit Report 2010-02 - Public Health Services - Food Safety Program
(AUD12005) (City Wide)
5.10 Follow
Up of Audit Report 2010-04 - Transit Ticket Agents (AUD12006) (City Wide)
5.11 Reportof
the 2011 Remuneration and Expenses, as Required under Section 284 of
theMunicipal Act, 2001 (FCS12017) (City Wide)
5.12 Word
Recognition Software Recommendation from Audit Report 2010-08 - Human Resources
Recruitment and Selection (HUR12003) (City Wide)
5.13 Annual
Performance Reporting – Savings Generated from the Management of Information
Services Contracts (FCS12022) (City Wide)
6.
PUBLIC HEARINGS/DELEGATIONS
7.
PRESENTATIONS
- DISCUSSION
ITEMS
8.1 Item
4 of the Governance Review Sub-Committee Report 12-001, respecting the Review
of the City’s Procedural By-law – Standing Committee Mandates as it Relates to
Recent Department Reporting Structure Changes (City Wide) (CL12001) (Tabled at the February 13, 2012 AF&A
Meeting)
8.2 Audit
Report 2011-09 - Information Services Software Asset Management (AUD12001)
(City Wide)
8.3 Audit
Report 2011-11 - PRESTO - Financial Controls (AUD12002) (City Wide)
8.4 Audit
Report 2011-12 - Parking Infractions & Enforcement (AUD12003) (City Wide)
9.
MOTIONS
10.
NOTICES OF MOTION
11.
GENERAL INFORMATION/OTHER BUSINESS
12.
PRIVATE AND CONFIDENTIAL
13.
ADJOURNMENT