Audit, Finance and Administration Committee Agenda for November 23, 2011
City of Hamilton
Wednesday,
November 23, 2011
9:30 a.m.
Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Stephanie Paparella
Legislative Assistant
905-546-2424 ext. 3993
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Committee Agenda, Live Webcasting  as well as Archived
Meeting
Video  is available on-line at www.hamilton.ca
1. CHANGES TO THE AGENDA
CHANGES TO THE AGENDA
(i) Added
as Item 8.2(b) – Report CM11006, respecting the Auditor General Model, as
amended (tabled at the June 8, 2011 AF&A meeting)
For your reference, at its
meeting of June 8, 2011, the AF&A Committee amended subsection (e) of
Report CM11006 to read as follows:
(e) That
the current staff compliment in Audit Services be increased by 2 FTE's to
accommodate value for money audits, as part of be referred to the 2012 budget process;
2.
DECLARATIONS OF INTEREST
3.
APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 October
19, 2011
4.
DELEGATIONS REQUESTS
- CONSENT
ITEMS
5.1 Tax
Appeals Under Sections 357 and 358 of the Municipal Act, 2001, as amended
(FCS11003(g)) (City Wide)
5.2 Monthly
Status Report of Tenders and Requests for Proposals for September 10, 2011 to
October 14, 2011 (FCS11004(f)) (City Wide)
5.3 Quarterly
Report on the Use of Policy 10 – Emergency Purchasing and Policy 11 and
Policy 11 – Negotiations for the 3rd Quarter of 2011(FCS11005(b)) (City Wide)
5.4 Human
Resources Employment Services Provided to Individual Departments (HUR11013)
(City Wide)
5.5 Treasurers
Apportionment of Land Taxes for Properties in Flamborough and Stoney Creek
(FCS11001(f)) (Wards 15 and 9)
5.6 Hamilton
Wentworth Retirement Fund (HWRF) - December 31, 2010 Valuation (FCS11087)
(City Wide)
5.7 Master
Trust Pension Investment Performance June 30, 2011 (FCS11083) (City Wide)
5.8 Freedom
of Information Quarterly Report – July to September 2011 (CL11002(b)) (City
Wide)
5.9 Audit
Report 2011-04 - Hamilton Police Service - Cash Accounts & Revenue
Processes (AUD11034) (City Wide)
5.10 Audit
Report 2011-02 - Hamilton Police Service - Property and Evidence Management
Process (AUD11036) (City Wide)
5.11 Audit
Report 2011-06 - Infectious Diseases Programs (AUD11027) (City Wide)
5.12 Follow
Up of Audit Report 2010-01 - Real Estate Asset Management (AUD11031) (City
Wide)
5.13 AuditReport
2011-07 - Stimulus Funding - Status of Construction Contracts
Review(AUD11029) (City Wide)
5.14 Food
Shelter & Housing Advisory Committee Minutes, dated September 8, 2011
5.15 2012
Budget Requests – Volunteer Advisory Committees (FCS11101) (City Wide)
6.
PUBLIC HEARINGS/DELEGATIONS
- PRESENTATIONS
7.1 Needs
Assessment of the Lesbian, Gay, Bisexual, Transgender and Queer Community of
Hamilton (FCS11104) (City Wide)
7.2 Update on the Management Action Plan (Verbal
Update)
8. DISCUSSION ITEMS
8.1 Award
of Contract C12-08-11 Inventory Management & Supply of Engine Antifreeze
(FCS11086) (City Wide) (Referred back by Council on October 26, 2011.)
8.2 Implementation
of the Hybrid Auditor General Model (AUD11028) (City Wide)
8.3 Governance
Committee Report 11-005
8.4 Development
Charge Demolition Credit Extension Request – 119 and 121 Young Street,
Hamilton (FCS11094) (Ward 2)
8.5 2011
Annual Accessibility Plan - Ontarians with Disabilities Act Report (FCS11095)
(City Wide)
8.6 Desktop
Computer, Mobile Computer, Server & Storage Area Network Corporate
Contract (FCS11022) (City Wide)
9. MOTIONS
9.1 Resignations
from Various Volunteer Committees
10.
NOTICES OF MOTION
11.
GENERAL INFORMATION/OTHER BUSINESS
- PRIVATE
AND CONFIDENTIAL
12.1 Appendix A to Report AUD11036, respecting Audit Report 2011-02 - Hamilton Police Service
- Property and Evidence Management Process
12.2 Closed Session Minutes – October 19, 2011
13.
ADJOURNMENT
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