City of HamiltonLGBTQ ADVISORY COMMITTEEAGENDAMeeting #:21-012Date:Tuesday, December 21, 2021Time: 6:00 P.m. - 8:00 P.m.Location:Due to the COVID-19 and the Closure of City HallAll electronic meetings can be viewed at:City’s YouTube Channel: https://www.youtube.com/user/InsideCityofHamiltonSunil Angrish, Project Manager-Community Inclusion & Equity (905) 546-24241.WELCOME & INTRODUCTIONS 1.1Roll Call 2.LAND ACKNOWLEDGEMENT 3.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)4.DECLARATIONS OF INTEREST 5.APPROVAL OF MINUTES OF PREVIOUS MEETING 1.Minutes - November 16, 2021.pdf5.1Minutes - November 16, 2021 6.DELEGATION REQUESTS 6.1Jennifer Hohol, Manager, Human Service Integration, Strategy & Quality Improvement, Healthy and Safe Communities, City of Hamilton 1.Healthy and Safe Communities Staff Representative to the LGBTQ Committee.pdfrespecting an Overview of the Healthy and Safe Communities Staff Representative Role, for today's meeting (see attached overview)7.COMMUNICATIONS 8.REGULAR BUSINESS 8.1 Motion to Recommend that Advisory Committees be Integrated into Staff Workplans (see attached draft Citizen Committee Report) 1.Citizen Committee Report - Advisory Committee Integration into Staff Work Plans.pdf8.2 Motion to Appoint R. Banky and C. Kroetsch to Delegate to the Emergency and Community Services Committee respecting the Citizen Committee Report entitled "Advisory Committee Integration into Staff Workplans" 8.3 Motion to Recommend Monthly Finance Updates from City Staff (see attached draft Citizen Committee Report) 1.Citizen Committee Report - Monthly Finance Updates from City Staff.pdf8.4 Motion to Appoint R. Banky and C. Kroetsch to Delegate to the Emergency and Community Services Committee respecting the Citizen Committee Report entitled "Monthly Finance Updates from City Staff" 8.5 Motion to Recommend a Process for Organizing All Advisory Committee Events for 2022 (see attached draft Citizen Committee Report) 1.Citizen Committee Report - All Advisory Committee Events for 2022.pdf8.6 Motion to Appoint R. Banky and C. Kroetsch to Delegate to the Emergency and Community Services Committee respecting the Citizen Committee Report entitled "All Advisory Committee Events for 2022" 8.7Motion to Send the Committee's Citizen Committee Report entitled "Changes to the Draft Code of Conduct for Advisory Committees" to the Legislative Coordinator for the General Issues Committee for its inclusion as an attachment to accompany the Committee's Delegation on January 17, 20229.DISCUSSION ITEMS 9.1Update on outstanding Citizen Committee Reports (C. Kroetsch) 9.1.aAccessible Captioning for Advisory Committee Meetings (December 2020) 9.1.b Appointment of Additional Committee Members (November 2021) 9.1.c Changes to the Draft Code of Conduct for Advisory Committees (November 2021) 9.2 Update from Working Groups 9.2.a Changing the Name of the Committee (W. Fujarczuk) 9.2.b Reviewing and Updating Committee Materials 9.3 Update about the Committee's Finances (C. Kroetsch) 9.4 Outstanding Business List items 9.4.a Rescheduling, Choosing a Location for, and Inviting Facilitators to a Committee Training and Planning Day 9.4.b Changing the Food for Committee Meetings 9.5 Decision of the Divisional Court with respect to the Chair's case against the City of Hamilton and its Integrity Commissioner (C. Kroetsch) 9.6 2022 Meeting Schedule 10.NOTICES OF MOTION 11.ANNOUNCEMENTS 12.ADJOURNMENT No Item Selected This item has no attachments1.Minutes - November 16, 2021.pdf1.Healthy and Safe Communities Staff Representative to the LGBTQ Committee.pdf1.Citizen Committee Report - Advisory Committee Integration into Staff Work Plans.pdf1.Citizen Committee Report - Monthly Finance Updates from City Staff.pdf1.Citizen Committee Report - All Advisory Committee Events for 2022.pdf