City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-003

Date:

Thursday, February 16, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

February 2, 2023

5.

COMMUNICATIONS

5.1

Julie Turner, respecting her resignation from the Hamilton Women and Gender Equity Committee

Recommendation: Be received.

5.2

Gabriel Nicholson, respecting motion 11.2 Council Access to and Copies of Confidential Records

Recommendation: Be received and referred to Item 11.2, Council Access to and Copies of Confidential Records.

6.

DELEGATION REQUESTS

7.

DELEGATIONS

8.

STAFF PRESENTATIONS / PRESENTATIONS

8.1

Fraud and Waste Annual Report (AUD23003) (City Wide)

8.2

Committee Against Racism - Annual Report (no copy)

9.

CONSENT ITEMS

9.1

Update on Procurement of Liquid Chlorine in Railway Tank Cars for the Woodward Water and Wastewater Treatment Plants (FCS22050(a)/PW22047(a)) (City Wide) (Outstanding Business List Item)

9.2

2020 and 2021 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs) (FCS23016) (City Wide)

9.3

Hamilton Women and Gender Equity Committee Minutes - December 23, 2022

9.4

Committee Against Racism Minutes - January 10, 2023

10.

DISCUSSION ITEMS

10.1

Hamilton Women and Gender Equity Committee - Citizen Committee Report, respecting Applying a gender lens to the City of Hamilton for the Operational Budget

10.2

Citizen Candidates for the Hamilton Police Services Selection Committee

Refer to Item 14.1 for Confidential Appendix A to Committee Against Racism Citizen Committee Report, respecting Citizen Candidates for the Hamilton Police Services Board Selection Committee.

11.

MOTIONS

11.1

Constituent Management Software

11.2

Council Access to and Copies of Confidential Records

12.

NOTICES OF MOTION

12.1

Feasibility of a Bring Your Own Device Policy

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List

a.

Items Requiring a New Due Date

a.

Transportation Operations Inventory Audit, Fraud and Waste Investigation, and Follow Up to Audit Report 2013-17 - Public Works - Traffic Inventory

Item on OBL: 22-G
Current Due Date: May 2023
Proposed New Due Date: September 21, 2023

b.

Items Considered Complete and to be Removed

a.

Procurement of Liquid Chlorine in Railway Tank Cars for the Woodward Water and Wastewater Treatment Plants

Item on OBL: 22-F
Addressed as Item 9.1 on today's agenda

14.

PRIVATE AND CONFIDENTIAL 

14.1

Committee Against Racism - Citizen Committee Report, respecting Citizen Candidatesfor the Hamilton Police Services Selection Committee

Discussion of Confidential Appendix “A” to Committee Against Racism - Citizen Committee Report, respecting Citizen Candidates for the Hamilton Police Services Selection Committee, pursuant to Section 9.3, Sub-section (b) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City or local board employees.

Please refer to Item 10.2 for Public Committee Against Racism - Citizen Committee Report, respecting Citizen Candidates for the Hamilton Police Services Selection Committee.

15.

ADJOURNMENT