City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:	21-007
Date:	Thursday, May 06, 2021
Time:	9:30 A.m. - 12:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall (CC) All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

April 22, 2021

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

6.1

Mike Collins-Williams, West End Homebuilders' Association, respecting Pay on Demand Modern Surety Bonds (For a future meeting)

6.2

Stephanie Kuntz, Marsh Canada, respecting Development Bonds as a Security for Development Agreements (For a future meeting)

7.

CONSENT ITEMS

7.1

Treasurer's Write-off of Taxes under Section 354 of the Municipal Act, 2001 (FCS21035) (Ward 5)

7.2

Development Charges Annual Indexing – Effective July 6, 2021 (FCS21033) (City Wide)

7.3

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee Minutes - March 16, 2021

7.4

Archiving of City Council Videos (FCS21053 / CM21007) (City Wide) (Outstanding Business List Item)

8.

STAFF PRESENTATIONS

9.

PUBLIC HEARINGS / DELEGATIONS

10.

DISCUSSION ITEMS

10.1

Citizen Committee Report - Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee - Delegations regarding Citizen Committee Reports

10.2

Governance Review Sub-Committee Report 21-003 - April 30, 2021

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendment to the Outstanding Business List:

13.1.a

Item to be Removed:

Records Retention By-law Amendment (FCS21034)
That staff be directed to report back outlining the City’s current practice for the retention of the video recordings of Council, Sub-Committee, and Advisory Committee meetings.
Added:  April 22, 2021 at AF&A - Item 7.3
Completed:  May 6, 2021 at AF&A - Item 7.4
OBL Item: 21-F

14.

PRIVATE AND CONFIDENTIAL 

14.1

April 22, 2021 - Closed Minutes

Pursuant to Section 9.1, Sub-section (a) of the City's Procedural By-law 21-021, and Section 239(2), Sub-section (a) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the municipality or local board.

15.

ADJOURNMENT