Audit, Finance and Administration Committee Agenda for October 4, 2012

Audit, Finance and Administration Committee Agenda for October 4, 2012




City of Hamilton crest

City of Hamilton

Thursday, October 4, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

Stephanie Paparella

Legislative Coordinator

905-546-2424 ext. 3993

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during

Council and Committee meetings.

 

                     Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

 

1.     CHANGES TO THE AGENDA

           

(i)      Added as Item 4.1 – a delegation request from Matthew Sweet, Open Streets Hamilton, respecting Green Venture's Community Partnership Program grant application for Open Streets Hamilton

 

(ii)     Added as Item 4.2 – a delegation request from Pete Wobschall, Director, Green Venture, respecting Green Venture's Community Partnership Program grant application for Open Streets Hamilton

 

(iii)  Added as Item 8.2(a) – UNESCO Declaration Required to Join the Canadian Coalition of Municipalities Against Racism and Discrimination

 

 

(iv)    Added as Item 8.4(a) – a Comparison Chart to support Item 8.4 – Report AUD12018, respecting the Annual Follow up of Outstanding Recommendations

 

(v)        Item 8.12 – Grants Sub-committee Report 12-003(listed as "to be distributed") 

 

 

 

2.     DECLARATIONS OF INTEREST

  1. APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1       September 10, 2012

4.     DELEGATION REQUESTS

  1. CONSENT ITEMS

5.1       EmployeeAttendance Performance Measures Q2 2012 (HUR12013) (CityWide)

           

5.2       Municipal Service Centres – Customer Service Feedback (FCS12071) (City Wide)

 

5.3       Monthly Status Report of Tenders and Requests for Proposals for August 2, 2012 to August 31, 2012 (FCS12018(f)) (City Wide)

 

5.4       Wastewater User Fee Billing Verification Initiative (FCS12075) (City Wide)

6.     PUBLIC HEARINGS/DELEGATIONS

  1. PRESENTATIONS

7.1       2011 Standard & Poor’s Credit Rating (FCS12078) (City Wide)

             - presentation

8.     DISCUSSION ITEMS

8.1       Wentworth Condominium Corporation #38 Water/Wastewater Billing Issue (Outstanding Business List Item) (FCS12056) (Ward 5)

 

8.2       Committee Against Racism Report (CAR12001) respecting the UNESCO Coalition of Municipalities

 

8.3       Follow Up of Audit Report 2010-08 - Human Resources - Recruitment and Selection (AUD12016) (City Wide)

 

8.4       Annual Follow Up of Outstanding Audit Recommendations (AUD12018) (City Wide)

 

8.5       Follow Up of Audit Report 2010-09 - Facilities Maintenance and Administrative Controls (AUD12015) (City Wide)

 

8.6       Follow Up of Audit Report 2010-07 - Information Services (IS) - Business Process Management (AUD12013) (City Wide)

 

8.7       Audit Report 2012-03 – Construction Contracts Review (AUD12014) (City Wide)

 

8.8       Audit Report 2012-05 – Long Term Contract Review - Recycling Collection Services (Blue Box Collection) (AUD12017) (City Wide)

 

8.9       Value for Money Audit Program (AUD12019) (City Wide)

 

            8.10     2011 Reserve Report (FCS12072) (City Wide)

 

8.11     Governance Review Sub-Committee Report 12-003 

 

8.12     Grants Sub-Committee Report 12-003

 

9.     MOTIONS

10.   NOTICES OF MOTION

  1. GENERAL INFORMATION/OTHER BUSINESS

11.1     Outstanding Business List – Proposed New Due Dates:

 

(i)         KPMG - Evaluation of the City of Hamilton Accounts Payable Program

Current Due Date: October 4, 2012

Proposed New Due Date: November 12, 2012

           

11.2     Outstanding Business List – Items to be Removed:

 

(i)         Item “N” - Wentworth Condominium Corporation #38, respecting a High Water Bill

 

 

11.3     Hamilton Status of Women Committee Resignation

 

 

12.   PRIVATE AND CONFIDENTIAL

13.   ADJOURNMENT

 

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