Audit, Finance and Administration Committee Agenda for March 19, 2012

Audit, Finance and Administration Committee Agenda for March 19, 2012




City of Hamilton crest

City of Hamilton

Monday, March 19, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

Stephanie Paparella

Legislative Coordinator

905-546-2424 ext. 3993

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during

Council and Committee meetings.

 

                     Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

1.     CHANGES TO THE AGENDA

 

(i)      Added as Item 10.1, Notice of Motion respecting a Grant Request from Theatre Aquarius for their Energy Retrofit Project

2.     DECLARATIONS OF INTEREST

  1. APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1       February 13, 2012

4.     DELEGATIONS REQUESTS

4.1       IanRowe, President, Canadian Condominium Institute (CCI), respecting Fair Taxationfor Condominium Corporations

5.     CONSENT ITEMS

5.1       HamiltonFuture Fund Investment Performance Report - December 31, 2011 (FCS11077(a))(City Wide)

           

5.2       Cemetery Accounts Investment Performance Report - December 31, 2011 (FCS11076(a)) (City Wide)

 

5.3       Reserve/Revenue Fund Investment Performance Report - December 31, 2011 (FCS11075(a)) (City Wide)

 

5.4       Monthly Status Report of Tenders and Requests for Proposals for December 10, 2011 to December 31, 2011 (FCS11004(i)) (City Wide)

 

5.5       Addendums to Construction Contracts in a One Year Period (FCS12025) (City Wide)

 

5.6       QuarterlyStatus Report on the use of Policy 10 - Emergency Purchasing and Policy 11 -Negotiations for the 4th Quarter 2011 (FCS11005(c)) (CityWide)

           

5.7       Monthly Status Report of Tenders and Requests for Proposals for January 1, 2012 to February 17, 2012 (FCS12018) (City Wide)

 

5.8       Tax Appeals under Section 357 and 358 of the Municipal Act, 2001 (FCS12007(b) (City Wide)

 

5.9       Follow Up of Audit Report 2010-02 - Public Health Services - Food Safety Program (AUD12005) (City Wide)

 

5.10     Follow Up of Audit Report 2010-04 - Transit Ticket Agents (AUD12006) (City Wide)

 

5.11     Reportof the 2011 Remuneration and Expenses, as Required under Section 284 of theMunicipal Act, 2001 (FCS12017) (City Wide)

           

5.12     Word Recognition Software Recommendation from Audit Report 2010-08 - Human Resources Recruitment and Selection (HUR12003) (City Wide) 

 

5.13     Annual Performance Reporting – Savings Generated from the Management of Information Services Contracts (FCS12022) (City Wide) 

6.     PUBLIC HEARINGS/DELEGATIONS

7.     PRESENTATIONS

  1. DISCUSSION ITEMS

8.1       Item 4 of the Governance Review Sub-Committee Report 12-001, respecting the Review of the City’s Procedural By-law – Standing Committee Mandates as it Relates to Recent Department Reporting Structure Changes (City Wide) (CL12001) (Tabled at the February 13, 2012 AF&A Meeting)

 

8.2       Audit Report 2011-09 - Information Services Software Asset Management (AUD12001) (City Wide)

 

8.3       Audit Report 2011-11 - PRESTO - Financial Controls (AUD12002) (City Wide)

 

8.4       Audit Report 2011-12 - Parking Infractions & Enforcement (AUD12003) (City Wide)

9.     MOTIONS

10.   NOTICES OF MOTION

11.   GENERAL INFORMATION/OTHER BUSINESS

12.   PRIVATE AND CONFIDENTIAL

13.   ADJOURNMENT

 

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