City of HamiltonAUDIT, FINANCE AND ADMINISTRATION ;COMMITTEE REVISEDMeeting #:22-016Date:Thursday, September 22, 2022Time: 9:30 A.m. - 12:30 P.m.Location:Council ChambersCouncil Chambers, Hamilton City Hall71 Main Street WestAngela McRae, Legislative Coordinator (905) 546-2424 ext. 59871.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1September 8, 2022 1.AFA_Minutes_-_September_8_2022.pdf5.COMMUNICATIONS 5.1Hamilton Waterfront Trust 2021 Audited Financial Statements 1.2021 Submission to City of Hamilton - HWT Financial Statements.pdf2.20211231 Financial Statement - HWT.pdfRecommendation: Be received.6.DELEGATION REQUESTS 6.1Karl Andrus, Hamilton Community Benefits Network, respecting Item 10.5 - Governance Review Sub-Committee Report 22-004 (For today's meeting) 1.Delegation_Request_-_Karl_Andrus_-_HCBN_-_10_5.pdf6.2Taimur Qasim, respecting Item 10.5 - Governance Review Sub-Committee Report 22-004 (For today's meeting) 1.Taimur_Qasim_-_Delegation_Request_-_Governance_Report.pdf7.CONSENT ITEMS 8.STAFF PRESENTATIONS 9.PUBLIC HEARINGS / DELEGATIONS 9.1Nicholas Morris, respecting an appeal of the City's decision regarding Claim # 061628 (Approved September 8, 2022) 1.Delegation_Request_-_Nicholas_Morris_-_Appeal_of_Claim.pdf2.2021 10 13 Claim Letter Appeal Redacted.pdfa.Staff Supporting Documentation - Nicholas Morris, respecting an appeal of the City's decision regarding Claim #061628 1.Claim_Letter_Appeal_-_Sept_22_2022_AFA_Delegation_Staff_Information.pdf10.DISCUSSION ITEMS 10.1Hamilton Future Fund Audit – Management Action Plans (AUD21013(a)) (City Wide) 1.AUD21013(a) Hamilton Future Fund Management Action Plans.pdf2.Appendix A to AUD21013(a) Hamilton Future Fund Management Action Plans.pdf10.22021 Reserve Report (FCS22065) (City Wide) 1.FCS22065 2021 Reserve Report.pdf2.FCS22065 - Appendix A.pdf3.FCS22065 - Appendix B.pdf4.FCS22065 - Appendix C.pdf10.3Records and Information Management Policy (FCS22057) (City Wide) 1.FCS22057 - Records Information Management Policy (1).pdf2.FCS22057 - Records Informaton Management Policy - Appendix A.pdf3.FCS22057 - Records Informaton Management Policy - Appendix B.pdf10.4Corporate Privacy Program Update (FCS22078) (City Wide) 1.FCS22078 - Corporate Privacy Program Update.pdf2.FCS22078 - Corporate Privacy Program Update - Appendix A.pdf10.5Governance Review Sub-Committee Report 22-004 - September 9, 2022 1.Governance_Report_22-004_-_September_9__2022.pdf2.Governance Report 22-004 - Appendices.pdf10.6Procurement Sub-Committee Report 22-001 - September 12, 2022 1.Procurement_Sub-Committe_Report_22-001_-_September_12__2022.pdf2.Procurement Sub-Committee Report 22-001 - Appendices.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.Delegation_Request_-_Nicholas_Morris_-_Appeal_of_Claim.pdf2.2021 10 13 Claim Letter Appeal Redacted.pdf1.2021 Submission to City of Hamilton - HWT Financial Statements.pdf2.20211231 Financial Statement - HWT.pdf1.AUD21013(a) Hamilton Future Fund Management Action Plans.pdf2.Appendix A to AUD21013(a) Hamilton Future Fund Management Action Plans.pdf1.AFA_Minutes_-_September_8_2022.pdf1.FCS22065 2021 Reserve Report.pdf2.FCS22065 - Appendix A.pdf3.FCS22065 - Appendix B.pdf4.FCS22065 - Appendix C.pdf1.Governance_Report_22-004_-_September_9__2022.pdf2.Governance Report 22-004 - Appendices.pdf1.Procurement_Sub-Committe_Report_22-001_-_September_12__2022.pdf2.Procurement Sub-Committee Report 22-001 - Appendices.pdf1.FCS22057 - Records Information Management Policy (1).pdf2.FCS22057 - Records Informaton Management Policy - Appendix A.pdf3.FCS22057 - Records Informaton Management Policy - Appendix B.pdf1.FCS22078 - Corporate Privacy Program Update.pdf2.FCS22078 - Corporate Privacy Program Update - Appendix A.pdf1.Delegation_Request_-_Karl_Andrus_-_HCBN_-_10_5.pdf1.Taimur_Qasim_-_Delegation_Request_-_Governance_Report.pdf1.Claim_Letter_Appeal_-_Sept_22_2022_AFA_Delegation_Staff_Information.pdf