Audit, Finance and Administration for May 13, 2013




City of Hamilton crest

City of Hamilton

Monday, May 13, 2013

9:30 a.m.

Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario

Stephanie Paparella
Legislative Coordinator
905-546-2424 ext. 3993

Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca

1.        CHANGES TO THE AGENDA

2.        DECLARATIONS OF INTEREST

3.        APPROVAL OF MINUTES OF PREVIOUS MEETING

          3.1         April 15, 2013

4.        DELEGATION REQUESTS

  1. CONSENT ITEMS

5.1       Freedom of Information Quarterly Report (January 1 to March 31, 2013) (CL13001) (City Wide)

 

5.2       Monthly Status Report of Tenders and Requests for Proposals for March 9, 2013 to April 5, 2013 (FCS13016(a)) (City Wide)

 

5.3       Information Services – Divisional Name Change (FCS13042) (City Wide)

 

5.4       A By-Law to Set a Minimum Property Tax Levy Amount (FCS13043) (City Wide)

 

6.        PUBLIC HEARINGS/DELEGATIONS

7.        PRESENTATIONS

  1. DISCUSSION ITEMS

8.1       Development Charges Reserves Status Report as of December 31, 2012 (FCS13035) (City Wide)

 

8.2       Audit Report 2012-08 - Procurement Card Usage (AUD13014) (City Wide)

 

8.3       Audit Report 2012-09 - City Vehicle Use, Allowances & Mileage Claims (AUD13018)(City Wide)

           

8.4       Audit Report 2012-12 - Housing Services Rent Supplement Programs (AUD13016) (City Wide)

 

8.5       External Validation of the 2012 Self-Assessment Review (AUD13017) (City Wide)

 

8.6       Audit Report 2012-07 - Community Partnership Program Grants (AUD13019) (City Wide)

9.        MOTIONS

10.     NOTICES OF MOTION

  1. GENERAL INFORMATION/OTHER BUSINESS

 11.1         Various Advisory Committee Minutes:

 

11.1(a)       Aboriginal Advisory Committee Minutes, March 7, 2013

 

11.1(b)       LGBTQ Advisory Committee Minutes, March 14, 2013

 

11.1(c)       Hamilton Mundialization Committee Minutes, March 20, 2013

 

11.1(d)      Committee Against Racism, March 16, 2013

                 

11.1(e)       Status of Women Committee, March 28, 2013

 

12.     PRIVATE AND CONFIDENTIAL

12.1     Commercial Relationship between City of Hamilton and M. J. Dixon Construction Limited (LS13018/FCS13041) (City Wide)

13.     ADJOURNMENT

 

 

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