City of Hamilton

AUDIT, FINANCE & ADMINISTRATION COMMITTEE

September 22, 2014

9:30 AM

Council Chambers

Hamilton City Hall

71 Main Street West

Hamilton, Ontario

Stephanie Paparella

Legislative Coordinator

(905) 546-2424 ext. 3993

1.

CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

September 8, 2014

4.

DELEGATION REQUESTS

4.1

**Rabbi Selsberg and Rachel Lyons, Lyonsgate Montessori School, respecting Waiver of Development Charges for Lyonsgate Montessori School

4.2

**Joey Coleman respecting the Governance Review Sub-Committee Report 14-003 (request to speak today)

4.3

**Kathy Cruickshanks respecting the Request to Reduce Development Charges – 50 Keith Street (verbal request to speak today) (no copy)

5.

CONSENT ITEMS

5.1

Treasurer's Apportionment of Land Taxes (FCS14002(c)) (Wards 11, 12 and 15)

5.2

Succession & Leadership Development Progress Report (HUR14008) (Outstanding Business List Item)

5.3

Anti-Spam Legislation (Correspondence from AMO) (CM14016) (City Wide) (Outstanding Business List Item)

6.

PUBLIC HEARINGS / DELEGATIONS

7.

PRESENTATIONS

8.

DISCUSSION ITEMS

8.1

Governance Review Sub-Committee Report 14-003

8.2

Hamilton Aboriginal Advisory Committee - Terms of Reference (FCS14041) (City Wide) (Outstanding Business List Item)

8.3

Audit Report 2014-05 - Roster Requirements Review (AUD14023) (City Wide)

8.4

Follow Up of Report 2012-09 – City Vehicle Use, Allowances & Mileage Claims (AUD14024) (City Wide)

8.5

Request to Reduce Development Charges – 50 Keith Street (Outstanding Business List Item) (FCS14063) (City Wide)

8.6

Emergency Community Assistance Program Replacement – Community Partnership Program (GRA14005) (City Wide)

8.7

Code of Conduct for Employees (HUR14007)

8.8

Rygiel Supports for Community Living’s Request to Waive Development Charges – 220 Cranbrook Drive (Outstanding Business List Item) (FCS14072) (City Wide)

8.9

Anti-Racism Resource Centre Project (FCS14044(a)) (City Wide) (Outstanding Business List Item)

9.

MOTIONS

9.1

Hamilton East Food Bank

10.

NOTICES OF MOTION

10.1

**Waiver of Development Charges for the Lyonsgate Montessori School

10.2

**Funding for the Stoney Creek Battalions Girls U14 Soccer Team at the Nationals

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Amendments to the Outstanding Business List

a

Items Requiring Removal from the Outstanding Business List:

Item "G" - Succession Development Program

(Item 5.2 on today's agenda)

Item "Q" - Anti-Spam Legislation (Correspondence from AMO)

(Item 5.3 on today's agenda)

12.

PRIVATE AND CONFIDENTIAL

12.1

Commercial Relationship Between the City of Hamilton and Pine Valley Enterprises Inc. (LS14018/FCS14073) (City Wide) (Distributed under separate cover)

Pursuant to Sub-sections 8.1(f) and (e) of the City’s Procedural By-law and Section 239.2 of the Municipal Act as the subject matter pertains to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

13.

ADJOURNMENT