City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-019

Date:

Thursday, December 07, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

APPOINTMENT OF CHAIR AND VICE-CHAIR

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

November 16, 2023

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

6.1

Board of Health Governance (for today's meeting)

a.

Kojo Damptey

b.

Lyndon George, Hamilton Anti-Racism Resource Centre (HARRC)

7.

DELEGATIONS

8.

STAFF PRESENTATIONS

8.1

Options for the City of Hamilton’s Board of Health Governance (BOH23039) (City Wide) (Outstanding Business List Item)

Referred from Governance Review Sub-Committee, November 17, 2023

8.2

Equity, Diversity, and Inclusion Audit (AUD23013) (City Wide) - WITHDRAWN

9.

CONSENT ITEMS

9.1

2023 Board of Health Self-Evaluation Results (BOH23040) (City Wide)

Referred from Governance Review Sub-Committee, November 17, 2023

9.2

Governance Review Sub-Committee Report 23-005 (November 17, 2023)

10.

DISCUSSION ITEMS

10.1

Hamilton Public Notice Policy By-law FCS23080(a)

Referred from Governance Review Sub-Committee, November 17, 2023

10.2

Office of the Auditor General Work Plan 2023 to 2026 (AUD23012) (City Wide)

10.3

Compound Water Meter Billing Issues (FCS23110) (City Wide)

10.4

Hamilton Municipal Cemeteries Trust Fund Audit – Management Update (FCS23090 / PW23078) (City Wide)

10.5

Land Parcel Master Agreement (FCS23111) (City Wide)

10.6

2024 City Enrichment Fund Advance Payments and 2023 Payment Update (CM23030) (City Wide)

10.7

Indigenous Advisory Committee 2024 Budget Request (HSC23077) (City Wide)

10.8

Procurement Sub-Committee Report 23-001 (November 23, 2023)

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List

a.

Items Considered Completed and to be Removed

a.

Report on Recommendations for a Board of Health Advisory Committee

Added February 8, 2023 (Council Item 7.7)
Addressed as Item 8.1 on today's agenda
Referred from Governance Review Sub-Committee, November 17, 2023

b.

Public Notification

Added July 5, 2023 (Governance Report 23-003, Item (d)(ii)
Addressed as Item 10.1 on today's agenda
Referred from Governance Review Sub-Committee, November 17, 2023

14.

PRIVATE AND CONFIDENTIAL 

14.1

Auditor General Reporting of Serious Matters to Council (Case #56207) (AUD23014) (City Wide)

Pursuant to Section 9.3, Sub-sections (b) and (d) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (b) and (d) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City or local board employees and labour relations or employee negotiations.

15.

ADJOURNMENT