City of HamiltonAUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISEDMeeting #:24-001Date:Thursday, January 18, 2024Time: 9:30 A.m. - 12:30 P.m.Location:Council ChambersHamilton City Hall71 Main Street WestTamara Bates, Legislative Coordinator (905) 546-2424 ext. 41021.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1December 7, 2023 1.04.1 - 019 - Minutes - December 7 2023.pdf5.COMMUNICATIONS 6.DELEGATION REQUESTS 6.1Zachary Bobolo, HTowing, respecting Towing contract (for a future meeting) 1.06.1 - Redacted - Request to Speak (Bobolo).pdf6.2Adeyinka taiwo-Fasegha, respecting water bill issue (for a future meeting) 1.06.2 - Redacted - Request to Speak (taiwo-Fasegha).pdf7.DELEGATIONS 8.STAFF PRESENTATIONS 8.1Equity, Diversity, and Inclusion Audit (AUD23013) (City Wide) 1.08.2 - AUD23013 Equity, Diversity, and Inclusion Audit.pdf2.08.2 - AUD23013 - Appendix A - Equity Diversity and Inclusion Audit.pdf3.08.2 - AUD23013 - Appendix B - Recommendations and Management Responses.pdf4.08.2 - AUD23013 - Staff Presentation.pdfDeferred from Audit, Finance and Administration Committee, December 7, 20239.CONSENT ITEMS 9.1DARTS Vehicle Safety Audit AUD22007(a) Update to Management Response (PW24005) (City Wide) (Outstanding Business List Item) a. DARTS Vehicle Safety Audit AUD22007(a) Update to Management Response (PW24005) (City Wide) (Outstanding Business List Item) - REVISED 1.08.1 - PW24005 - DARTS Vehicle Safety Audit AUD2207(a) Update to Management Response - REVISED.pdf2.09.1(a) - PW24005 - Appendix A.pdf3.09.1(a) - PW24005 - Appendix B - CORRECTED 20240110.pdf10.DISCUSSION ITEMS 10.1HMRF-HWRF Pension Administration Sub-Committee Report 23-002 1.10.1 - HMRF-HWRF Report 23-002 (November 20 2023).pdf2.10.1 - HMRF-HWRF Report 23-002 - Appendix A.pdf10.2Reserve / Revenue Funds and Trust Accounts Statement of Investment Policies and Procedures Review (FCS24004) (City Wide) 1.10.2 - FCS24004 - Reserve Revenue and Trust Accounts SIPP Review.pdf2.10.2 - FCS24004 - Appendix A SIPP.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 13.1Amendments to the Outstanding Business List a.Items Considered Completed and to be Removed a.Accessible Transit Services: DARTS Fleet Management and Vehicle Safety Audit (Report 50695) Management Action Plans (AUD22007(a)) (City Wide) Added: April 6, 2023, Audit, Finance and Administration Committee Report 23-005, Item 1Addressed as Item 9.1 on today's agenda14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments.1.08.2 - AUD23013 Equity, Diversity, and Inclusion Audit.pdf2.08.2 - AUD23013 - Appendix A - Equity Diversity and Inclusion Audit.pdf3.08.2 - AUD23013 - Appendix B - Recommendations and Management Responses.pdf4.08.2 - AUD23013 - Staff Presentation.pdf1.04.1 - 019 - Minutes - December 7 2023.pdf1.06.1 - Redacted - Request to Speak (Bobolo).pdf1.06.2 - Redacted - Request to Speak (taiwo-Fasegha).pdf1.10.1 - HMRF-HWRF Report 23-002 (November 20 2023).pdf2.10.1 - HMRF-HWRF Report 23-002 - Appendix A.pdf1.10.2 - FCS24004 - Reserve Revenue and Trust Accounts SIPP Review.pdf2.10.2 - FCS24004 - Appendix A SIPP.pdf1.08.1 - PW24005 - DARTS Vehicle Safety Audit AUD2207(a) Update to Management Response - REVISED.pdf2.09.1(a) - PW24005 - Appendix A.pdf3.09.1(a) - PW24005 - Appendix B - CORRECTED 20240110.pdf