Audit, Finance and Administration Committee Agenda for April 6, 2011
City of Hamilton
Wednesday,
April 6, 2011
9:30 a.m.
Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Stephanie Paparella
Legislative Assistant
905-546-2424 ext 3993
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Agenda available on-line at www.hamilton.ca
Committee Agenda, Live Webcasting  as well as Archived
Meeting
Video  is available on-line at www.hamilton.ca
1. CHANGES TO THE AGENDA
CHANGES
TO THE AGENDA
9:30 a.m.
Wednesday, April 6, 2011
(i) Added
as Item 3.2 – Minutes of the March 24, 2011 Special meeting of the Audit,
Finance & Administration Committee
(ii) Added
as Item 8.4 – Grants Sub-committee Report 11-002, dated March 30, 2011
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 March2,
2011
4.
DELEGATIONS REQUESTS
- CONSENT
ITEMS
5.1 Return
to Work Services Performance Measures (HUR11003) (City Wide)
5.2 Monthly
Status Report of Tenders and Requests for Proposals for February 5, 2011 to
March 11, 2011 (FCS11004(a)) (City Wide)
5.3 Quarterly
Status Report on the use of Policy 10 - Emergency Purchasing and Policy 11 -
Negotiations for the 4th Quarter 2010 (FCS10031(c)) (City Wide)
5.4 Treasurers
Apportionment of Land Taxes for Properties in Stoney Creek (FCS11001(b))
(Ward 11)
5.5 Follow
Up of Audit Report 2009-06 - Hamilton Emergency Services - Fire Prevention
Division (AUD11022) (City Wide)
5.6 Follow
Up of Audit Report 2009-07 - Rostered and Multi Vendor Contracts (AUD11020)
(City Wide)
5.7 ProcurementCard
Usage Audit (AUD10022) Update (FCS11030) (CityWide)
6. PUBLIC HEARINGS/DELEGATIONS
6.1 Ivan
Holloway, on behalf of Capital Sewer Services Inc., respecting Contract
11-102-10, Inspection and Cured-in-Place Pipe Structural Rehabilitation for
Existing Sewers in the City of Hamilton
6.2 Chad
Pearson, of Plexxis, respecting a Biometric Labour Expenses Control Tool
7. PRESENTATIONS
None.
8. DISCUSSION ITEMS
8.1 Audit
Report 2010-10 - Development Charges (AUD11016) (City Wide)
8.2 Annual
Follow Up of Outstanding Audit Recommendations (AUD11021) (City Wide)
8.3 Interest
Payment Policy on Cash Securities regarding Development Agreements (FCS11029)
(City Wide)
9.
MOTIONS
10.
NOTICES OF MOTION
- GENERAL
INFORMATION/OTHER BUSINESS
11.1 Outstanding Business List Amendments
(i) Item “B” – Feasibility
of an Auditor General Position
Current Due Date: May 4, 2011
Proposed New Due Date: June 22, 2011
(ii) On-Line Municipal
Services and Fees
Current Due Date: April 6, 2011
Proposed New Due Date: Subsequent to
GIC’s receipt of the forthcoming report respecting the Redevelopment of the
City’s Web Site.
12. PRIVATE AND CONFIDENTIAL
12.1 Interview Sub-committee (to the
Audit, Finance & Administration Committee) Report 11-001
13.
ADJOURNMENT
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