City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-005

Date:

Thursday, April 06, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

March 23, 2023

5.

COMMUNICATIONS

5.1

Heather Platt, respecting Resignation from the Hamilton Women and Gender Equity Committee

Recommendation: Be received.

5.2

Sjanita Harrison, respecting respecting Restructuring the Board of Health

Recommendation: Be received and referred to Item 9 of Governance Review Sub-Committee Report 23-001, March 27, 2023 (Item 10.4 on today's agenda)

6.

DELEGATION REQUESTS

6.1

Mark A. McNeil, Advisory Committee for Persons with Disabilities, respecting Motion to reorganize the Board of Health (for today's meeting) - WITHDRAWN

7.

DELEGATIONS

8.

STAFF PRESENTATIONS

8.1

Accessible Transit Services: DARTS Fleet Management and Vehicle Safety Audit (Report 50695) Management Action Plans (AUD22007(a)) (City Wide)

9.

CONSENT ITEMS

9.1

2022 Fourth Quarter Emergency and Non-competitive Procurements Report (FCS22046(c)) (City Wide)

9.2

2022 Fourth Quarter Non-compliance with the Procurement Policy Report (FCS22047(c)) (City Wide)

9.3

2022 Fourth Quarter Request for Tenders and Proposals Report (FCS22048(c)) (City Wide)

10.

DISCUSSION ITEMS

10.1

Indigenous Advisory Committee - Citizen Committee Report, respecting Revised Terms of Reference for the Indigenous Advisory Committee (IAC23001)

10.2

Private Water Service Line Leak Wastewaster Bill Adjustment Policy (FCS23030) (City Wide) (Outstanding Business List Item)

10.3

HMRF-HWRF Pension Administration Sub-Committee Report 23-001, March 30, 2023

10.4

Governance Review Sub-Committee Report 23-001, March 27, 2023

a.

Revised Appendix C to Report FCS23034, as requested by Committee

10.5

Grants Sub-Committee Report 23-001, March 31, 2023

11.

MOTIONS

11.1

Fair Wage Policy Review

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List

a.

Items Considered Completed and to be Removed

a.

Use of External Services for Tax Assessment & Appeals

Item on the OBL: 21-Q
Addressed as Item 10.1 on the March 23, 2023 agenda

b.

Delegated Authority to Staff Relating to Water Service Line Leaks

Item on OBL: 23-A
Addressed as Item 10.2 on today's agenda.

14.

PRIVATE AND CONFIDENTIAL 

14.1

Closed Session Minutes - March 23, 2023

Pursuant to Section 9.1, Sub-section (a) and (b) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) and (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the municipality or local board and to personal matters about an identifiable individual, including City or local board employees.

14.2

Committee Report Referral (FSC23051)

Pursuant to Section 9.1, Sub-section (a) and (b) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) and (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the municipality or local board and to personal matters about an identifiable individual, including City or local board employees.

15.

ADJOURNMENT