City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-012

Date:

Thursday, August 17, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

July 13, 2023

5.

COMMUNICATIONS

5.1

Dan Misutka, DLA Piper (Canada) LLP, respecting Property Tax Arrears - Scenic Trails Ltd.

Recommendation: To be received

5.2

Michelle Diplock, West End Home Builders' Association. respecting Requesting the City of Hamilton enable the Transference of Letters of Credit to Surety Bonds

Recommendation: Be received and referred to consideration of Item 9.1

6.

DELEGATION REQUESTS

6.1

Hafeez Hussain, respecting Improving Service Standards and Transparency with the General Public at the City Clerk Office (for a future meeting)

6.2

Michelle Diplock, West End Home Builders' Association, respecting a user fee model to allow for the transference of existing Letters of Credit to Surety Bonds (for today's meeting)

7.

DELEGATIONS

8.

STAFF PRESENTATIONS

9.

CONSENT ITEMS

9.1

Development Agreement Surety Bonds (FCS21056(a)) (City Wide) (Outstanding Business List Item) - REVISED

9.2

2023 First Quarter Emergency and Non-competitive Procurements Report - FCS (City Wide) (FCS23019)

9.3

2023 First Quarter Non-compliance with the Procurement Policy Report – FCS (City Wide) (FCS23020)

9.4

2023 First Quarter Request for Tenders and Proposals Report – FCS (City Wide) (FCS23021)

9.5

Roads Value for Money Audit and Roads Quality Assurance Supplementary Audit Report (PW22007(a)) (City Wide) (Outstanding Business List Item)

10.

DISCUSSION ITEMS

10.1

Delegated Authority By-law Amendment: Appeals (FCS23089) (City Wide)

10.2

Low Income Seniors Utility Rebate Program (FCS23045(a)) (City Wide) (Outstanding Business List Item)

10.3

Request to Extend Banking Services Agreement (City Wide) (FCS23036(a)) (Outstanding Business Item)

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List

a.

Items Considered Completed and to be Removed

a.

Pending Staff Reports on the Feedback Received from the Advisory Committees on the new Code of Conduct (in effect May 1, 2023) and the Procedural Handbook for Citizen Appointees to City of Hamilton Local Boards

Item on the OBL: 23-B
Addressed on the March 27, 2023 and May 25, 2023 Governance Review Sub-Committee Agendas

b.

Development Agreement Surety Bonds (FCS21056 / LS21021) (City Wide)

Item on OBL: 21-G
Addressed as Item 9.1 on today's agenda

c.

Roads Value for Money Audit (AUD21006) (City Wide)

Item on OBL: 21-J
Addressed as Item 9.5 on today's agenda

d.

Roads Value for Money Audit - Roads Quality Assurance Supplementary Audit Report (AUD21006(a)) (City Wide)

Item on OBL: 22-H
Addressed as Item 9.5 on today's agenda

e.

Hamilton Water and Wastewater Customer Assistance Programs (FCS23045) (City Wide)

Item on OBL: 23-I
Addressed as Item 10.2 on today's agenda

f.

Request to Extend Banking Services Agreement (FCS23036) (City Wide)

Item on OBL: 23-E
Addressed as Item 10.3 on today's agenda

14.

PRIVATE AND CONFIDENTIAL 

14.1

Closed Minutes - July 13, 2023

Pursuant to Section 9.3, Sub-section (d) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (d) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to labour relations or employee negotiations

15.

ADJOURNMENT