Audit, Finance and Administration Committee Agenda for January 17, 2013

Audit, Finance and Administration Committee Agenda for January 17, 2013




City of Hamilton crest

City of Hamilton

Thursday, January 17, 2013

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

Stephanie Paparella

Legislative Coordinator

905-546-2424 ext. 3993

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during

Council and Committee meetings.

 

                     Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

 

1.     CHANGES TO THE AGENDA

 

(i)      Added as Item 4.1 – a delegation request, submitted by John Gray, of Municipal Solutions, respecting Item 8.2 – Report (FCS12083/HUR12015), Proposed Fair Wage Policy and Fair Wage Schedule

 

2.     DECLARATIONS OF INTEREST

  1. APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1       December 10, 2012

4.     DELEGATION REQUESTS

  1. CONSENT ITEMS

5.1       Treasurer’s Apportionment of Land Taxes (FCS13001) (Wards 8 and 13)

 

5.2       Appointment of Treasurer and Deputy Treasurers (FCS13006) (City Wide)

 

5.3       Follow Up of Audit Report 2011-05 – Ontario Works - Overpayments to Active Clients (AUD13002) (City Wide)

 

5.4       Follow Up of Audit Report 2011-03 - Sole and Single Source Procurement (AUD13003) (City Wide)

 

5.5       Follow Up of Audit Report 2010-11 - Citizen Service Centre - Funds Handling (AUD13004) (City Wide)

 

 

            5.62013Temporary Borrowing and Interim Tax Levy By-laws (FCS13003) (CityWide)

6.     PUBLIC HEARINGS/DELEGATIONS

6.1       Matthew Sweet, respecting Green Venture's Community Partnership Program Grant Application for Open Streets Hamilton

 

6.2       Pete Wobschall, Director, Green Venture, respecting Green Venture's Community Partnership Program Grant Application for Open Streets Hamilton (no copy)

 

6.3       Gord O’Coin, of the Christian Labour Association of Canada (CLAC), respecting Report (FCS12083/HUR12015), Proposed Fair Wage Policy and Fair Wage Schedule (no copy)

 

6.4       Joe Beattie, of the Hamilton-Brantford, Ontario Building and Construction Trades Council, respecting Report (FCS12083/HUR12015), Proposed Fair Wage Policy and Fair Wage Schedule (no copy)

 

7.     PRESENTATIONS

7.1       2013 Business Plan – City Manager’s Office (CM12017) (City Wide)

               - presentation

 

7.2       2013 Business Plan – Finance & Corporate Services (CM12017) (City Wide)

                  - presentation

8.     DISCUSSION ITEMS

8.1       Green Venture for Open Streets Hamilton (SE-9) (GRA12006(a)) (Tabled at October 4, 2012 AF&A meeting.)

 

8.2       Proposed Fair Wage Policy and Fair Wage Schedule (FCS12083/HUR12015) (City Wide) (Tabled at November 14, 2012 AF&A meeting.)

 

8.3       Treasurer’s Write-Off of Taxes under Section 354 of the Municipal Act, 2001 (FCS13004) (Ward 4)

 

8.4       AnnualFollow Up of Outstanding Audit Recommendations (AUD13007) (CityWide)

           

8.5       2013Internal Audit Work Plan (AUD13001) (City Wide)

           

8.6       AuditReport 2012-06 - Snow Clearing / Salt&Sand Contracts (AUD13005) (CityWide)

           

8.7       AuditReport 2012-10 - Public Health Services (PHS) - Tobacco Control Program(AUD13006) (City Wide)

9.     MOTIONS

10.   NOTICES OF MOTION

  1. GENERAL INFORMATION/OTHER BUSINESS

11.1     Outstanding Business List – Items to be Removed:

 

(i)         Item “O” - Annual Follow Up of Outstanding Audit Recommendations (AUD12018)

Current Due Date: January 17, 2013

Proposed New Due Date: February 11, 2013

12.   PRIVATE AND CONFIDENTIAL

13.   ADJOURNMENT

 

No Item Selected