City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE
AGENDA

Meeting #:

23-008

Date:

Thursday, May 18, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

May 4, 2023

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

7.

DELEGATIONS

8.

STAFF PRESENTATIONS

9.

CONSENT ITEMS

9.1

Hamilton Women and Gender Equity Committee Minutes

a.

January 26, 2023

b.

February 16, 2023

9.2

Workplace Mental Health and Wellbeing Strategy (2023 –2026) (HUR23007) (City Wide)

MOVED TO 8.1

9.3

2022 Provincial Offences Administration Annual Report (FCS23057) (City Wide)

9.4

Reserve / Revenue Fund Investment Performance Report – December 31, 2022 (FCS23001) (City Wide)

9.5

Hamilton Future Fund Investment Performance Report – December 31, 2022 (FCS23050) (City Wide)

9.6

Cemetery Trust Accounts Investment Performance Report – December 31, 2022 (FCS23053) (City Wide)

10.

DISCUSSION ITEMS

10.1

Proposed Write-off for Provincial Offences (FCS23058) (City Wide)

10.2

Capital Project Closing Report as of December 31, 2022 (FCS22079(b)) (City Wide)

10.3

Treasurer's Investment Report 2022 Fiscal Year by Aon (FCS23042) (City Wide)

10.4

Continued Standardization Contract for Systems Furniture for the City of Hamilton (FCS22071(a)/PW22065(a)) (City Wide) - Outstanding Business Item

Discussion of Private & Confidential Appendix “A” FCS22071(a)/PW22065(a) would be pursuant to Section 9.3, Sub-section (i) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (i) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List

a.

Items Considered Completed and to be Removed

a.

Continued Standardization and Request to Negotiate a Contract for Systems Furniture for the City of Hamilton (PW22065 / FCS22071) (City Wide)

Item on OBL: 22-J
Addressed as Item 10.4 on today's agenda

14.

PRIVATE AND CONFIDENTIAL 

14.1

Confidential Appendix "A" to Continued Standardization Contract for Systems Furniture for the City of Hamilton (FCS22071(a)/PW22065(a)) (City Wide) - Outstanding Business Item

Pursuant to Section 9.3, Sub-section (i) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (i) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

14.2

Auditor General Reporting of Serious Matters to Council (Case #65357) (AUD23007) (City Wide)

Pursuant to Section 9.3, Sub-section (a) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City or a local board.

15.

ADJOURNMENT