City of Hamilton

AUDIT, FINANCE AND ADMINISTRATION COMMITTEE

Meeting #:	18-003
Date:	Monday, March 26, 2018
Time:	9:30 A.m. - 12:30 P.m.
Location:	Council Chambers, Hamilton City Hall 71 Main Street West

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

February 12, 2018

4.

DELEGATION REQUESTS

4.1

Gregory Herson, MJ Dixon Construction Company Limited, respecting the commercial relationship between the City and MJ Dixon, and the City's potential prohibition against MJ Dixon bidding or entering into contracts on City projects. (For today's meeting)

5.

CONSENT ITEMS

5.1

Minutes of Various Advisory Committees:

5.1.a

Hamilton Mundialization Advisory Committee - January 17, 2018

5.1.b

Immigrant and Refugee Advisory Committee - November 9, 2017

5.1.c

Committee Against Racism - January 23, 2018

5.1.d

Lesbian, Gay, Bisexual, Transgender, and Queer Advisory Committee - January 18, 2018

5.1.e

Aboriginal Advisory Committee - December 7, 2017

5.2

Freedom of Information Quarterly Report (Q4 - October 1 to December 31 (CL17001(c)) (City Wide)

5.3

Response to Mr. Shekar Chandrashekar, Respecting a Freedom of Information Request to Access to Police Services Accounting Records (FCS18030) (City Wide) (Outstanding Business List Item)

5.4

2016 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs) (FCS18023) (City Wide)

5.5

Development Charges Stakeholders Sub-Committee Report 18-001 - March 1, 2018

5.6

Report of the 2017 Remuneration and Expenses as Required under Section 284 of the Municipal Act (FCS18015) (City Wide)

5.7

Attendance Support Program Relaunch (HUR18007) (City Wide)

5.8

Occupational Injury and Illness Claims Annual Report (HUR18008) (City Wide)

5.9

Employee Attendance Report 2017 (HUR18009) (City Wide)

5.10

Anti-Racism Resource Centre Update (HUR18010) (City Wide)

6.

PUBLIC HEARINGS / DELEGATIONS

6.1

Gregory Herson, MJ Dixon Construction Company Limited, respecting the commercial relationship between the City and MJ Dixon, and the City's prohibition against MJ Dixon bidding or entering into contracts on City projects. (Pending approval of Item 4.1)

7.

STAFF PRESENTATIONS

7.1

Status of Women Committee - 2017 Highlights & 2018 Elect More Women Activities

8.

DISCUSSION ITEMS

8.1

Water and Wastewater / Storm Third Party Billing Arrangements (FCS18025) (City Wide)

8.2

Area-Specific Development Charges - 2019 Development Charges Background Study (FCS18034) (City Wide)

8.3

Request for Extension, Development Charge Deferral Agreement #149, 35 Upper Centennial Parkway (FCS18033) ( City Wide) (Outstanding Business List Item)

9.

MOTIONS

10.

NOTICES OF MOTION

10.1

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee Membership

10.2

Hamilton Mundialization Advisory Committee Membership

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Outstanding Business List

11.1.a

Items Considered Complete and Needing to be Removed:

Concerns with HPS Accounting Records (from Shekar Chandra-shekar) (Item 5.3 on today's agenda)

Request for extension of DC Deferral (Item 8.3 on today's agenda)

12.

PRIVATE AND CONFIDENTIAL 

12.1

February 12, 2018 - Closed Minutes

12.2

Commercial Relationship Between City of Hamilton and MJ Dixon Construction Limited (LS13018(b) / FCS13041(b)) (City Wide) 

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the City; and advice that is subject to solicitor/client privileges affecting the City.

13.

ADJOURNMENT