City of HamiltonAUDIT, FINANCE AND ADMINISTRATION COMMITTEEAGENDAMeeting #:21-021Date:Thursday, December 09, 2021Time: 9:30 A.m. - 12:30 P.m.Location:Due to the COVID-19 and the Closure of City Hall (CC)All electronic meetings can be viewed at:City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14Angela McRae, Legislative Coordinator (905) 546-2424 ext. 59871.APPOINTMENT OF COMMITTEE CHAIR AND VICE-CHAIR FOR 2022 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1November 18, 2021 1.AFA_Minutes_-_November_18__2021.pdf5.COMMUNICATIONS 6.DELEGATION REQUESTS 7.CONSENT ITEMS 7.1Committee Against Racism - November 23, 2021 - No Quorum Notes 1.Committee Against Racism- No Quorum Notes_November 23_2021.pdf7.2Standards & Approved Products Committee Report (PW21071) (City Wide) 1.PW21071.pdf2.PW21071.Appendix A.pdf7.3Fair Wage Policy and Fair Wage Schedule Complaints Annual Report (FCS21101) (City Wide) 1.FCS21101 - Fair Wage Policy and Fair Wage Schedule Complaints Annual Report.pdf2.FCS21101 - Appendix A.pdf7.42021 Third Quarter Request for Tenders and Proposals Report (FCS21008(b)) (City Wide) 1.FCS21008(b) - 2021 Third Quarter Request for Tenders and Proposals Report- unsigned.pdf2.FCS21008(b)- Appendix A - 2021 Third Quarter Request for Tenders and Proposals Report.pdf7.52021 Third Quarter Emergency and Non-competitive Procurements Report (FCS21009(b)) (City Wide) 1.FCS21009(b) - 2021 Third Quarter Emergency and Non-Competitive Procurements Report - unsigned.pdf2.FCS21009(b) Appendix A - 2021 Third Quarter Emergency and Non-Competitive Procurements.pdf7.62021 Third Quarter Non-compliance with the Procurement Policy Report (FCS21010(b)) (City Wide) 1.FCS21010(b) - 2021 Third Quarter Non-Compliance with the Procurement Policy Report- unsigned.pdf2.FCS21010(b) Appendix A - 2021 Third Quarter Non-Compliance with the Procurement Policy Report.pdf8.PRESENTATIONS 8.1Hamilton Waterfront Trust - 2020 Annual Briefing by Werner Plessl, Executive Director (No Copy) 8.2Hamilton Future Fund Audit (AUD21013) (City Wide) 1.AUD21013 Hamilton Future Fund Audit.pdf2.Appendix A to Report AUD21013 - Hamilton Future Fund Audit.pdf3.Appendix B to Report AUD21013 - Recommendations and Management Response.pdf4.Staff Presentation AUD21013.pdf9.PUBLIC HEARINGS / DELEGATIONS 10.DISCUSSION ITEMS 10.1Investing in City Roads and Sidewalks Infrastructure with Canada Community - Building Funds (PW21073) (City Wide) (Outstanding Business List Item) 1.PW21073.pdf2.PW21073.Appendix A.pdf10.22022 Budget Submissions Volunteer Advisory Committee (HUR21016) (City Wide) 1.HUR21016 Advisory Committee Budget 2022 (Final).pdf2.HUR21016_Appendix_A_Immigrant_Refugee_Budget_Submission_Form - REDACTED.pdf3.HUR21016 Appendix B 2022 Mundialization Advisory Committee Budget Submission Form.pdf4.HUR21016_Appendix_C_2022_Women_and_Gender_Equity_Committee_Budget_Submission_Form - REDACTED.pdf10.32022 Temporary Borrowing and Interim Tax By-laws (FCS21112) (City Wide) - Revised 1.FCS21112 - 2022 Temporary Borrowing and Interim Tax By-laws.pdf2.FCS21112 - Appendix A 2022 Temporary Borrowing By-Law.pdf3.FCS21112 - Appendix B 2022 Interim Tax Levy By-Law.pdf10.4Use of External Services for Tax Assessment & Appeals (FCS20005(a)) (LS21047) (City Wide) (Outstanding Business List Item) 1.FCS20005(a)_(LS21047) Use of External Services for Tax Assessment Appeals -signed_Nov26'21.pdf10.5Information Regarding Calculation of Audit Fee for Fair Wage Compliant FW26-2017 (FCS21117) (City Wide) (Outstanding Business List Item) 1.FCS21117 - Information Regarding Calculation of Audit Fee for Fair Wage Compliant FW26-2017.pdf2.FCS21117 - Appendix A.pdf10.6Grants Sub-Committee Report 21-002 - December 1, 2021 1.Grants Sub-Committee Report 21-002 (December 1, 2021).pdf2.Grants Sub-Committee Report 21-002 - Appendix A to Item 1.pdf11.MOTIONS 11.1Write Off of Penalties, Interest and Related Fees for Property Taxes and Interest Free Loan Agreement on Compassionate Grounds for the YFC/Youth Unlimited Waterdown, 273 Parkside Drive, Waterdown (Roll No. 2518.303.410.28600.0000) 1.Motion YFC Waterdown Youth Centre_DRAFT Nov 22.pdf12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.AFA_Minutes_-_November_18__2021.pdf1.PW21071.pdf2.PW21071.Appendix A.pdf1.HUR21016 Advisory Committee Budget 2022 (Final).pdf2.HUR21016_Appendix_A_Immigrant_Refugee_Budget_Submission_Form - REDACTED.pdf3.HUR21016 Appendix B 2022 Mundialization Advisory Committee Budget Submission Form.pdf4.HUR21016_Appendix_C_2022_Women_and_Gender_Equity_Committee_Budget_Submission_Form - REDACTED.pdf1.Committee Against Racism- No Quorum Notes_November 23_2021.pdf1.PW21073.pdf2.PW21073.Appendix A.pdf1.FCS21008(b) - 2021 Third Quarter Request for Tenders and Proposals Report- unsigned.pdf2.FCS21008(b)- Appendix A - 2021 Third Quarter Request for Tenders and Proposals Report.pdf1.FCS21009(b) - 2021 Third Quarter Emergency and Non-Competitive Procurements Report - unsigned.pdf2.FCS21009(b) Appendix A - 2021 Third Quarter Emergency and Non-Competitive Procurements.pdf1.FCS21010(b) - 2021 Third Quarter Non-Compliance with the Procurement Policy Report- unsigned.pdf2.FCS21010(b) Appendix A - 2021 Third Quarter Non-Compliance with the Procurement Policy Report.pdf1.FCS20005(a)_(LS21047) Use of External Services for Tax Assessment Appeals -signed_Nov26'21.pdf1.FCS21101 - Fair Wage Policy and Fair Wage Schedule Complaints Annual Report.pdf2.FCS21101 - Appendix A.pdf1.FCS21117 - Information Regarding Calculation of Audit Fee for Fair Wage Compliant FW26-2017.pdf2.FCS21117 - Appendix A.pdf1.Motion YFC Waterdown Youth Centre_DRAFT Nov 22.pdf1.AUD21013 Hamilton Future Fund Audit.pdf2.Appendix A to Report AUD21013 - Hamilton Future Fund Audit.pdf3.Appendix B to Report AUD21013 - Recommendations and Management Response.pdf4.Staff Presentation AUD21013.pdf1.Grants Sub-Committee Report 21-002 (December 1, 2021).pdf2.Grants Sub-Committee Report 21-002 - Appendix A to Item 1.pdf1.FCS21112 - 2022 Temporary Borrowing and Interim Tax By-laws.pdf2.FCS21112 - Appendix A 2022 Temporary Borrowing By-Law.pdf3.FCS21112 - Appendix B 2022 Interim Tax Levy By-Law.pdf