City of HamiltonAUDIT, FINANCE AND ADMINISTRATION COMMITTEEREVISEDMeeting #:24-021Date:Thursday, November 21, 2024Time: 9:30 A.m. - 12:30 P.m.Location:Council ChambersHamilton City Hall71 Main Street WestTamara Bates, Legislative Coordinator (905) 546-2424 ext. 41021.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1November 7, 2024 1.04.1 - 020 - Minutes - November 7 2024.pdf5.COMMUNICATIONS 6.DELEGATION REQUESTS 6.1Ian Borsuk, Environment Hamilton, respecting Item 8.1 Volunteer Advisory Committee Review 1.06.1 - Delegation Request (Borsuk).pdf7.DELEGATIONS 8.STAFF PRESENTATIONS 8.1Volunteer Advisory Committee Review (CM23025(a)) (City Wide) (Outstanding Business List) 1.08.1 - CM23025(a) - Volunteer Advisory Committee Review.pdf2.08.1 - CM23025(a) - Appendix A.pdf3.08.1 - CM23025(a) - Appendix B.pdf4.08.1 - CM23025(a) - Appendix C.pdf5.08.1 - CM23025(a) - Appendix D.pdf6.08.1 - CM23025(a) - Appendix E.pdf7.08.1 - CM23025(a) - Appendix F.pdf8.08.1 - CM23025(a) - Appendix G.pdf9.08.1 - CM23025(a) - Presentation.pdf8.2Fraud and Waste Annual Report (AUD24006) (City Wide) 1.08.2 - AUD24006 - Fraud and Waste Annual Report.pdf2.08.2 - AUD24006 - Appendix A - Annual Report 2023-2024 R.pdf3.08.2 - AUD24006 - Appendix B - Annual Report Infographic.pdf4.08.2 - AUD24006 - Appendix C - OAG Recommendations to Management.pdf5.08.2 - AUD24006 - Annual Report - Presentation R.pdf9.CONSENT ITEMS 9.1Auditor General Reporting of Serious Matters to Council (Case #78878) (AUD24007) (City Wide) 1.09.1 - AUD24007 - OAG Reporting Serious Matters to Council (Case 78878).pdf10.DISCUSSION ITEMS 10.1Stormwater Asset Management – Investigation of Recent Sewage Leaks Audit (PW24071) (City Wide) 1.10.1 - PW24071 - Stormwater Asset Management - Investigation of Recent Sewage Leaks.pdf2.10.1 - PW24071 - Appendix A.pdf10.22025 City Enrichment Fund Advance Payments (CM24007) (City Wide) 1.10.2 - CM24007 - 2025 CEF Advance Payments.pdf2.10.2 - CM24007 - Appendix A.pdf10.32025 Temporary Borrowing and Interim Tax Levy By-laws (FCS24049) (City Wide) 1.10.3 - FCS24049- 2025 Temporary Borrowing and Interim Tax Levy By-laws.pdf2.10.3 - FCS24049 Appendix A.pdf3.10.3 - FCS24049 Appendix B.pdf10.4Governance Review Sub-Committee Report 24-002 (October 31, 2024) 1.10.4 - 002 - Governance Report - October 31 2024.pdf2.10.4 - 002 - Governance Report - October 31 2024 - Appendix A - REVISED.pdf10.5Proposed Changes to Schedule B: Fees, Gifts and Hospitality of the Code of Conduct for Employees Policy (HUR24011) 1.10.5 - HUR24011 - Proposed Changes to Schedule B Fees Gifts and Hospitality of the CoC - Employees.pdf2.10.5 - HUR24011 - Appendix A - Fees and Gifts Proposed Changes.pdf3.10.5 - HUR24011 - Appendix B - Recommended Changes to Schedule B Fees, Gifts and Hospitality - Clean Copy.pdf4.10.5 - HUR24011 - Appendix C - Municipal Comparison Fees and Gifts Employees.pdf10.62024 Amended Development Charges By-laws (FCS24051) (City Wide) (to be distributed) 10.6.aInclusion of Studies in the 2024 Development Charges By-law (FCS24051) (City Wide) 1.10.6(a) - FCS24051 - Inclusion of Studies in Development Charges By-law.pdf2.10.6(a) - FCS24051 - Appendix A.pdf3.10.6(a) - FCS24051 - Appendix B.pdf10.7Review of the Council Codes of Conduct at Other Municipalities Respecting Limiting or Prohibiting the Accepting of Gifts for Elected Officials (FCS24057) (City Wide) (Outstanding Business List Item) 1.10.7 - FCS24057 - Code of Conduct comparison.pdf2.10.7 - FCS24057 Appendix A - Council Gifts and Hospitality.pdf3.10.7 - FCS24057 Appendix B - Council Gifts and Hospitality Exceptions.pdf4.10.7 - FCS24057 Appendix C - Disclosure Statement.pdf5.10.7 - FCS24057 Appendix D.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 13.1Amendments to Outstanding Business List 13.1.aItems Considered Complete and to be Removed 13.1.a.aStormwater Asset Management – Investigation of Recent Sewage Leaks Audit Added November 16, 2023Addressed as Item 10.1 on today's agenda13.1.a.bReview of the City of Hamilton Volunteer Advisory Committees Added September 7, 2023Addressed as Item 8.1 on today's agenda13.1.a.cAmendment to Code of Conduct Policy (HUR23009) Added Jun 1, 2023Subsection (a) addressed as Item 10.5 on today's agenda13.1.a.dAmendment to the Council Code of Conduct Policy (HUR23009) Added June 1, 2023Subsection (b) addressed as Item 10.7 on today's agenda14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments.1.08.1 - CM23025(a) - Volunteer Advisory Committee Review.pdf2.08.1 - CM23025(a) - Appendix A.pdf3.08.1 - CM23025(a) - Appendix B.pdf4.08.1 - CM23025(a) - Appendix C.pdf5.08.1 - CM23025(a) - Appendix D.pdf6.08.1 - CM23025(a) - Appendix E.pdf7.08.1 - CM23025(a) - Appendix F.pdf8.08.1 - CM23025(a) - Appendix G.pdf9.08.1 - CM23025(a) - Presentation.pdf1.08.2 - AUD24006 - Fraud and Waste Annual Report.pdf2.08.2 - AUD24006 - Appendix A - Annual Report 2023-2024 R.pdf3.08.2 - AUD24006 - Appendix B - Annual Report Infographic.pdf4.08.2 - AUD24006 - Appendix C - OAG Recommendations to Management.pdf5.08.2 - AUD24006 - Annual Report - Presentation R.pdf1.09.1 - AUD24007 - OAG Reporting Serious Matters to Council (Case 78878).pdf1.10.1 - PW24071 - Stormwater Asset Management - Investigation of Recent Sewage Leaks.pdf2.10.1 - PW24071 - Appendix A.pdf1.10.2 - CM24007 - 2025 CEF Advance Payments.pdf2.10.2 - CM24007 - Appendix A.pdf1.10.3 - FCS24049- 2025 Temporary Borrowing and Interim Tax Levy By-laws.pdf2.10.3 - FCS24049 Appendix A.pdf3.10.3 - FCS24049 Appendix B.pdf1.10.4 - 002 - Governance Report - October 31 2024.pdf2.10.4 - 002 - Governance Report - October 31 2024 - Appendix A - REVISED.pdf1.10.5 - HUR24011 - Proposed Changes to Schedule B Fees Gifts and Hospitality of the CoC - Employees.pdf2.10.5 - HUR24011 - Appendix A - Fees and Gifts Proposed Changes.pdf3.10.5 - HUR24011 - Appendix B - Recommended Changes to Schedule B Fees, Gifts and Hospitality - Clean Copy.pdf4.10.5 - HUR24011 - Appendix C - Municipal Comparison Fees and Gifts Employees.pdf1.04.1 - 020 - Minutes - November 7 2024.pdf1.10.6(a) - FCS24051 - Inclusion of Studies in Development Charges By-law.pdf2.10.6(a) - FCS24051 - Appendix A.pdf3.10.6(a) - FCS24051 - Appendix B.pdf1.10.7 - FCS24057 - Code of Conduct comparison.pdf2.10.7 - FCS24057 Appendix A - Council Gifts and Hospitality.pdf3.10.7 - FCS24057 Appendix B - Council Gifts and Hospitality Exceptions.pdf4.10.7 - FCS24057 Appendix C - Disclosure Statement.pdf5.10.7 - FCS24057 Appendix D.pdf1.06.1 - Delegation Request (Borsuk).pdf