City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-004

Date:

Thursday, March 23, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

February 16, 2023

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

7.

DELEGATIONS

8.

STAFF PRESENTATIONS / PRESENTATIONS

8.1

Advisory Committee for Immigrants and Refugees - Annual Report

8.2

Fraud and Waste Hotline Pilot ProgramEvaluation (AUD23005)

8.3

Mundialization Committee - Annual Report

9.

CONSENT ITEMS

9.1

Various Advisory Committee Minutes

a.

Committee Against Racism - January 10, 2023 - WITHDRAWN

b.

Committee Against Racism - February 6, 2023

c.

Hamilton Women and Gender Equity Committee - January 26, 2023 - WITHDRAWN

9.2

Fair Wage Policy and Fair Wage Schedule Complaints Annual Report (FCS23015) (City Wide)

9.3

Report of the 2022 Remuneration and Expenses as Required under Section 284 of the Municipal Act (FCS23018) (City Wide)

9.4

Annual Assessment Appeals as of December 31, 2022 (FCS23022) (City Wide)

9.5

Annual Tax Arrears as of December 31, 2022 (FCS23023) (City Wide)

9.6

COVID-19 Policy 10 Emergency Procurements Report (FCS23024) (City Wide)

9.7

Annual Occupational Injury & Illness Claims Report 2022 (HUR23003) (City Wide)

9.8

Annual Employee Attendance Report 2022(HUR23005) (City Wide)

10.

DISCUSSION ITEMS

10.1

Use of External Services for Tax Assessment & Appeals (FCS20005(b)/LS21047(a)) (Outstanding Business List Item) (City Wide)

10.2

Request to Extend Banking Services Agreement (FCS23036) (City Wide)

10.3

Accounts Receivable Write-Offs for 2022 (FCS23017) (City Wide)

11.

MOTIONS

11.1

Feasibility of a Bring Your Own Device Policy

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendment to the Outstanding Business List

a.

Items Considered Completed and to be Removed

a.

Use of External Services for Tax Assessment & Appeals

Item on OBL: 210Q
Addressed as Item 10.1 on today's agenda

14.

PRIVATE AND CONFIDENTIAL 

14.1

City Auditor Reporting of Serious Matters to Council (Case #63146) (AUD23006) (City Wide)

Discussion of Item 14.1, pursuant to Section 9.3, Sub-section (a) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City or a local board.

14.2

Committee Report

Discussion of Item 14.2, pursuant to Section 9.3, Sub-section (b) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City or local board employees.

15.

ADJOURNMENT