INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010 City of Hamilton AUDIT, FINANCE & ADMINISTRATION COMMITTEE April 13, 2015, 9:30 AM Council Chambers, Hamilton City Hall, 71 Main Street West Denis Farr, Legislative Coordinator 905 546-2424 x5987 1. CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **) 2. DECLARATIONS OF INTEREST 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 March 9, 2015 4. DELEGATION REQUESTS 5. CONSENT ITEMS 5.1 Minutes of the February 25, 2015 Aboriginal Advisory Committee Meeting 5.2 2014 Fourth Quarter Emergency and Non-competitive Procurements Report (FCS14013(c)) (City Wide) 5.3 2014 Fourth Quarter Non-compliance with the Procurement Policy Report (FCS14014(c)) (City Wide) 5.4 Capital Projects' Status Report as of December 31, 2014 (FCS14060(b)) (City Wide) 5.5 Development Charge Exemption in Downtown Hamilton Community Improvement Project Area (CIPA) (Outstanding Business List Item) (FCS15022) 5.6 Follow up of Audit Report 2012-11 - Public Services - Dental Services - Claims Payment Process (AUD15014) (City Wide) 5.7 Follow Up of Audit Report 2013-09 - Community & Emergency Services - Hamilton Fire Department (HFD) Overtime (AUD15016) (City Wide) 5.8 Treasurer's Appointment of Land Taxes (FCS15012(a)) (Wards 12 & 13) 5.9 Tax Appeals under Section 357 and 358 of the Municipal Act (2001) (FCS15021(a)) (City Wide) 6. PUBLIC HEARINGS / DELEGATIONS 7. PRESENTATIONS 8. DISCUSSION ITEMS 8.1 Cellular Contract Negotiations (FCS15023) (City Wide) 8.2 Accounts Receivable Write-Offs for April 2015 (FCS15028) (City Wide) 8.3 Tax and Rate Operating Budget Variance Report as of December 31, 2014 - Budget Control Policy Transfers (Unaudited) (FCS14047(b)) (City Wide) 8.4 Audit Report 2014-14 - Public Health Services - Hamilton Prenatal Nutrition Program (AUD15013) (City Wide) 8.5 Audit Report 2014-10 - Planning & Economic Development - Animal Services (AUD15015) (City Wide) 8.6 Audit Report 2014-09 - Corporate Services - Accounts Receivable (AUD15012) (City Wide) (Appendix "B" is Private and Confidential, and distributed under separate cover. If discussion takes place, it will be done in camera, in accordance with the Municipal Act and the City of Hamilton Procedural By-law 8.1(a) as the item deals with the security of the property of the municipality or local board) 9. MOTIONS 10. NOTICES OF MOTION 11. GENERAL INFORMATION / OTHER BUSINESS 11.1 Outstanding Business List (a Items Requiring New Due Dates: Item H - Corporate Culture, Values and Ethics for City Employees Due Date: May 11, 2015 Proposed New Due Date: June 8, 2015 Item F - Stop Gap Ramp Initiative Current Due Date: April 13, 2015 Proposed Due Date: June 8, 2015 Item M - Employer Paid Parking Value for Money Audit Management Action Plan (CM15002) Current Due Date: April 13, 2015 Proposed Due Date: June 8, 2015 (b Completed Items to be Removed: Item E (ii)- Employee Attendance Performance Measures Item O - GPS/AVL Systems Item N - By-law Compliance by Bidders to City of Hamilton Projects Item U - Development Charges for 50 Keith Street 12. PRIVATE AND CONFIDENTIAL 13. ADJOURNMENT No Item Selected This item has no attachments1.Minutes of the February 25 2015 Aboriginal Adviso - 5.1.pdf1.March 9 2015 - 3.1 15-003 AFA Minutes.pdf1.2014 Fourth Quarter Emergency and Non-competitive - 5.2 FCS14013c - 2014 Fourth Quarter Emergency and Non-Competitive Procurements Report.pdf2.2014 Fourth Quarter Emergency and Non-competitive - 5.2 FCS14013c - Appendix A - 2014 Fourth Quarter Emergency and Non-Competitive Procurements Report.pdf1.2014 Fourth Quarter Non-compliance with the Procur - 5.3 FCS14014c - 2014 Fourth Quarter Non-compliance with the Procurement Policy Report.pdf2.2014 Fourth Quarter Non-compliance with the Procur - 5.3 FCS14014c - Appendix A - 2014 Fourth Quarter Non-compliance with the Procurement Policy Report.pdf1.Capital Projects Status Report as of December 31 - 5.4 FCS14060b Capital Status as of Dec 31 2014.pdf2.Capital Projects Status Report as of December 31 - Dec 31 Capital Status report Corp Serv.pdf1.Cellular Contract Negotiations FCS15023 City W - 8.2 FCS15023 Cellular Contract Negotiations.pdf1.Accounts Receivable Write-Offs for April 2015 FCS - 8.3 FCS15028 - AR Write-off Report for April 2015.pdf2.Accounts Receivable Write-Offs for April 2015 FCS - 8.3 FCS15028- Appendix A.pdf3.Accounts Receivable Write-Offs for April 2015 FCS - 8.3 FCS15028 -Appendix B.pdf4.Accounts Receivable Write-Offs for April 2015 FCS - 8.3 FCS15028- Appendix C.pdf1.Development Charge Exemption in Downtown Hamilton - 5.5 FCS15022 CIPA DC Exemption.pdf1.Tax and Rate Operating Budget Variance Report as o - 8.4 FCS14047b Tax and Rate Operating Budget Variance as of December 31 2014.pdf2.Tax and Rate Operating Budget Variance Report as o - 8.4 FCS14047b Appendix A.pdf3.Tax and Rate Operating Budget Variance Report as o - 8.4 FCS14047b Appendix B.pdf4.Tax and Rate Operating Budget Variance Report as o - 8.4 FCS14047b Appendix C.pdf1.Follow up of Audit Report 2012-11 - Public Service - 5.6 DRAFT AUD15014 2012-11 Dental Services.pdf2.Follow up of Audit Report 2012-11 - Public Service - 5.6 Appendix A to AUD 15014-2012-11 Dental Services.pdf1.Follow Up of Audit Report 2013-09 - Community Em - 5.7 DRAFT AUD15016 2013-09 Hamilton Fire Department.pdf2.Follow Up of Audit Report 2013-09 - Community Em - 5.7 Appendix A to AUD 15016-2013-09 Hamilton Fire Department.pdf1.Audit Report 2014-14 - Public Health Services - Ha - 8.5 DRAFT AUD15013 2014-14 Hamilton Prenatal Nutrition Plan.pdf2.Audit Report 2014-14 - Public Health Services - Ha - 8.5 Appendix A to AUD 15013-2014-14 Hamilton Prenatal Nutrition Program.pdf1.Audit Report 2014-10 - Planning Economic Develop - 8.6 DRAFT AUD15015 2010-10 Animal Services.pdf2.Audit Report 2014-10 - Planning Economic Develop - 8.6 Appendix A to AUD 15015-2014-10 Animal Services.pdf1.Treasurers Appointment of Land Taxes FCS15012a - 5.8 FCS15012a - Treasurers Apportionment of Land Taxes.pdf2.Treasurers Appointment of Land Taxes FCS15012a - 5.8 FCS15012a - Appendix A - Apportionment of Taxes.pdf3.Treasurers Appointment of Land Taxes FCS15012a - 5.8 FCS15012a - Appendix B - Map.pdf1.Audit Report 2014-09 - Corporate Services - Accoun - 8.7 DRAFT AUD15012 2014-09 Accounts Receivable.pdf2.Audit Report 2014-09 - Corporate Services - Accoun - 8.7 Appendix A to AUD 15012-2014-09 Accounts Receivable.pdf1.Tax Appeals under Section 357 and 358 of the Munic - 8.1 FCS15021a Tax Appeals under Section 357 and 358 of the Municipal Act 2001.pdf2.Tax Appeals under Section 357 and 358 of the Munic - 8.1 FCS15021a Appendix A Tax Appeals under Section 357 and 358 of the Municipal Act.pdf3.Tax Appeals under Section 357 and 358 of the Munic - 8.1 FCS15021a Appendix B Tax Appeals under Section 357 and 358 of the Municipal Act.pdf