|
A.
|
10
Year Review of Medical Centre Optical – Bids, Proposals or Quotation
|
Feb. 17/11
AF&A
Report
11-002
Item
13(b)
|
Treasury
(Financial Services)
(Rick Male)
|
Staff was directed to review the
operations of 1389797 Ontario Inc. o/a Medical Centre Optical or any of its
related corporate or individual entities, in the 10th year of
the bid, proposal and quotation ban, and report back to the AF&A
Committee.
|
Early 2020
|
|
B.
|
LGBTQ
Space Requirements
|
Nov. 23/11
AF&A
Report
11-013,
Item (f)
|
Customer Service, Access &
Equity
(Jane Lee)
Apr. 10/12
Info Report
FCS11104(a)
Dec. 10/12
Report FCS11104(c)
|
Staff was directed to report back to AF&A in 6 months with
an update on the Needs Assessment, particularly the Wellness Centre.
|
June
10, 2013
|
|
C.
|
LGBTQ
Needs Assessment Quarterly Status Update
|
Nov. 23/11
AF&A
Report
11-013,
Item 15
|
Customer Service, Access & Equity
(Jane Lee)
|
Staff was directed to report to the AF&A Committee, on a
quarterly basis, respecting the status of the Implementation of the Needs
Assessment of the LGBTQ Community of Hamilton.
|
June
10, 2013
|
|
D.
|
Network
Communications Standardization Review
|
Feb.
13/12
AF&A
Report
12-002
Item
7(c)
|
Information
Services
(Filipe Janicas)
|
That this Corporate Standard be reviewed again in 2016.
|
2016
|
|
E.
|
Hybrid
Auditor General’s Annual Work Plan
|
Mar. 21/12
GIC 12-007
Item 14 (d)
|
Audit Services
(Ann
Pekaruk)
|
Pending receipt of the appropriate
resources, staff was directed to carry out a three year pilot project
conducting value-for-money audits as approved by Council in the annual work
plan, such work plan is to be submitted for approval firstly to the
AF&A Committee in accordance with the Audit Services Charter.
|
2015
(3 year pilot)
May
13, 2013
(Work Plan)
|
|
F.
|
Annual
Audit Savings-Revenue Generation Report
|
Mar. 21/12
GIC 12-007
Item 14
(e)(ii)
|
Audit Services
(Ann
Pekaruk)
|
Staff to report to the A&FA
Committee, annually, to identify tangible savings, increased revenues, if
any realized, as a result of the Implementation of the audit
recommendations made in the year.
|
2014
|
|
G.
|
Value-for-Money
Audit Program – End of Three Year Pilot
|
Mar. 21/12
GIC 12-007
Item 14
(e)(iii)
|
Audit Services
(Ann
Pekaruk)
|
Staff to summarize the estimated
cumulative savings, in addition to highlighting non-financial benefits such
as improved internal controls, operational efficiencies and environmental,
social or service improvements, as appropriate, resulting from the
value-for-money audit program, at the end of the 3 year pilot, and report
to the AF&A Committee.
|
2015
|
|
H.
|
Costs
Associated with Condominium Corporation Maintenance
|
Apr.
10/12
AF&A
Report
12-004,
Item
8(c)
|
Corporate Services
(Mike Zegarac)
|
That staff be directed to prepare a
final, comprehensive Information Report to the Audit, Finance &
Administration Committee, subsequent to reports of all Departments being
considered by their respective Standing Committees, to provide an overview
of who has done what in each category.
|
November
25, 2013
|
|
I.
|
Employee
Attendance Performance Measures – Quarterly Report
|
June 11/12
AF&A
Report
12-005, Item 13(b)
|
Human Resources
(Helen Hale Tomasik)
|
Staff to provide quarterly Info
Reports on Corporate and Departmental Employee Absence Performance Measures
to AF&A.
|
June
10, 2013
|
|
J.
|
Employee
Attendance Performance Measures – Annual Report
|
June 11/12
AF&A
Report
12-005, Item 13(c)
|
Human Resources
(Helen Hale Tomasik)
|
Staff to provide a comprehensive
annual report to AF&A on the status of employee absence performance
measures, including an analysis of trends and comparisons with comparable
municipalities, and mitigation strategies that encourage and support an
attendance-oriented and healthy workplace culture.
|
March
2014
|
|
K.
|
Development
Charge Credits and Exemptions Policy and Process
|
June 11/12
AF&A
Report
12-005, Item 14(b)
|
Capital Budgets & Development
(Joe Spiler)
|
Staff to develop a formal policy and
process for the allocation of Development Charge Credits and Exemptions and
report to AF&A.
|
June
2014
|
|
L.
|
Value for Money Audit Program (AUD12019)
|
Oct.
4/12
AF&A
Report
12-008,
Item
(h)
|
Internal Auditor
(Ann Pekaruk)
|
Staff to report back, to the
AF&A Committee, once the appropriate staff have been hired and a work
plan has been developed.
|
May
13, 2013
|
|
M.
|
Benefit Payouts
|
Oct.
4/12
AF&A
Report
12-008,
Item
(j)
|
(Financial Planning & Policy)
(Tom Hewitson)
|
Staff to provide a report to
AF&A Committee providing detailed information regarding the following:
Defined Benefit Plans; how much is accruing annually; what the current
assessment is; what is the total projected payment of any unused vacation,
sick days or any other royalty that the City is required to pay out at the
time of an employee’s retirement.
|
June
10, 2013
|
|
N.
|
Succession Management and Leadership Development (HUR12017)
|
Nov.
14/12
AF&A
Report
12-009
Item 8
|
City Manager
(Chris Murray)
|
Be modified to a succession
development program and report back to AF&A Committee.
|
April
15, 2013
|
|
O.
|
Committee Against Racism – Resource Centre & Telephone
Help Line
|
Nov.
27/12
GIC
Report
12-033,
Item
17(c)
|
Access & Equity
(Jane Lee)
|
Committee Against Racism to report
to AF&A re: gaps, obstacles & potential partnerships to the
feasibility study to establish a resource centre & telephone help line.
|
October
8, 2013
|
|
P.
|
Open Data
|
Nov.
28/12
Referred
by Council via
GIC
Report 12-033, Item 21
|
City Manager
(Chris Murray)
|
Staff to report to AF&A
respecting Open & Accessible Data, Open Standards and Open Source
Software
|
June
10, 2013
|
|
Q.
|
Debt Policy for the City of Hamilton
|
Nov.
28/12
Referred
by Council via
GIC
Report 12-033, Item 12
|
Chief Investments Officer
(Gerry Boychuk)
|
Staff to develop a formal debt
policy for the City of Hamilton and report to the AF&A Committee.
|
September
9, 2013
|
|
R.
|
Wi Fi Capabilities for Municipal Buildings & Parks
|
Dec.
10/12
AF&A
Report
12-010,
Item
22
|
Information Services
(Maria McChesney)
|
Staff to report to the AF&A Committee with a plan to
address Wi Fi capabilities in municipal buildings and parks.
|
April
15, 2013
|
|
S.
|
Provincial Offences Admin. Court House – Part-time, Temporary
Location Options
|
Dec.
10/12
AF&A
Report
12-010,
Item
(e)(i)
|
Clerks (POA) (Wendy Mason)
&
Legal
(Ron Sabo)
|
Staff to investigate the feasibility of part-time, temporary
locations for the POA Court House; specifically, the existing Stoney Creek,
Dundas and Glanbrook Municipal Service Centres and report to the AF&A
Committee.
|
June
10, 2013
|
|
T.
|
Provincial Offences Admin. Court House – Long-term Location
Options
|
Dec.
10/12
AF&A
Report
12-010,
Item
(e)(i)
|
Clerks (POA) (Wendy Mason)
&
Legal
(Ron Sabo)
|
Staff to investigate locations for
long-term use by the POA Court House, prior to the expiration of the
current lease in the Hamilton Court House in 2017, and report to the
AF&A Committee.
|
June
10, 2013
|
|
U.
|
Power of Sale and proceeds - 1154 and 1162 Barton Street East
and 50 and 52 Fraser Avenue, known as the Olympia Banquet Centre
|
Jan.
17/ 13
AF&A
Report
13-001, Item 9(b)
|
Taxation
(Larry Friday)
|
That staff be directed to report
back to the AF&A Committee, respecting the outcome of the Power of Sale
and proceeds with regard to the four properties at 1154 and 1162 Barton
Street East and 50 and 52 Fraser Avenue, known as the Olympia Banquet
Centre.
|
October
8, 2013
|
|
V.
|
Social Medial Policy
|
Jan.
17/ 13
AF&A
Report
13-001, Item (f)(i)
|
City Manager’s Office
(Chris Murray)
|
Staff was directed to amend the 2013
Business Plan for the City Manager’s Office to include the development of a
Social Media Policy and report back to the AF&A Committee.
|
To be Removed
|
|
W.
|
Proposed Fair Wage Policy and Fair Wage Schedule (Report
FCS12083/HUR12015)
|
Jan.
17/ 13
AF&A
Report
13-001, Item (h)
|
Financial Services
(Rick Male)
|
The report was referred back to
staff for a report to the June 24, 2013 Audit, Finance & Administration
Committee.
|
June
24, 2013
|
|
X.
|
StopGap Ramp Initiative
|
Feb.
13/13
Council
Item
7.1
|
Access & Equity
(Jane Lee)
|
Saff was directed to submit a report
to the AF&A Committee, in consultation with the Home Depot or other
like suppliers and with ACPD, as to how the StopGap Ramp Initiative can be
supported by the and incorporated into the City’s implementation of the Accessibility
for Ontarians with Disabilities Act.
|
November
25/13
|
|
Y.
|
2013 Internal Auditor’s Work Plan – GPS Audits
|
March
25/13
AF&A
Report
13-003
Item
25
|
Internal Audit
(Ann Pekaruk)
|
That
the Internal Auditor’s 2013 Work Plan be revised to include “Global
Positioning System (GPS) Audits” of randomly selected Divisions where City
vehicles have been retrofitted with a GPS system.
|
TBD
|
|
Z.
|
Follow Up of Audit Report 2011-01 – Culture Facilities – Cash
Handling (AUD13011)
|
March
25/13
AF&A
Report
13-003
Item
(g)
|
Tourism & Culture
(Ian Kerr-Wilson)
|
Staff
was directed to report back to the AF&A Committee with a supplementary
report, re: the status of the incomplete recommendations outlined in Report
AUD13011 – Culture Facilities – Cash Handling, at the September 9, 2013
meeting.
|
September
9, 2013
|
|
AA.
|
Follow Up of Audit Report 2010-13 - Domiciliary Hostels
(AUD13008)
|
March
25/13
AF&A
Report
13-003
Item
(h)
|
Housing Services
(Gillian Hendry)
|
Staff
was directed to report back to the AF&A Committee with a supplementary
report, respecting the status of the incomplete recommendations outlined in
Report AUD13008 – Domiciliary Hostels, at the September 9, 2013 meeting.
|
September
9, 2013
|