City of HamiltonAUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISEDMeeting #:21-012Date:Thursday, August 12, 2021Time: 9:30 A.m. - 12:30 P.m.Location:Due to the COVID-19 and the Closure of City Hall (CC)All electronic meetings can be viewed at:City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14Angela McRae, Legislative Coordinator (905) 546-2424 ext. 59871.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1July 8, 2021 1.AFA_Minutes_-_July_8__2021.pdf5.COMMUNICATIONS 5.1Correspondence from David Broom, respecting Virtual Participation of a Member of Council at Council, Standing Committee, Sub-Committee, Local Board, and Advisory Committee Meetings Outside of an Emergency 1.David_Broom_Correspondence.pdfRecommendation: Be received and referred to consideration of Item 10.1, Governance Review Sub-Committee Report 21-004.5.2Gabriel Nicholson, respecting Ward Specific Funding Initiatives Update as of December 31, 2020 (FCS21064) (City Wide) - Item 7.3. 1.Aug 12 AFA 7.3 - Ward Slushies - REDACTED.pdfRecommendation: Be received and referred to consideration of Item 7.3, Ward Specific Funding Initiatives Update as of December 31, 2020 (FCS21064) (City Wide).6.DELEGATION REQUESTS 7.CONSENT ITEMS 7.12019 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs) (FCS21038) (City Wide) 1.FCS21038- 2019 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs).pdf2.FCS21038- Appendix A.pdf7.2Various Advisory Committee Minutes: 7.2.aImmigrant and Refugee Advisory Committee - June 10, 2021 1.I and R- No Quorum Notes_June 10_2021.pdf7.2.bCommittee Against Racism - April 27, 2021 1.CAR MINUTES APRIL 27 2021 (Final).pdf7.2.cHamilton Mundialization Advisory Committee - May 19, 2021 1.HMC Minutes May 19, 2021(Final).pdf7.3Ward Specific Funding Initiatives Update as of December 31, 2020 (FCS21064) (City Wide) 1.FCS21064 - Ward Specific Funding Initiatives Update as of Dec 31 2020.pdf2.FCS21064 - Ward Specific Funding - Appendix A.pdf3.FCS21064 - Ward Specific Funding - Appendix B.pdf4.FCS21064 - Ward Specific Funding - Appendix C.pdf5.FCS21064 - Ward Specific Funding - Appendix D.pdf8.STAFF PRESENTATIONS 9.PUBLIC HEARINGS / DELEGATIONS 10.DISCUSSION ITEMS 10.1Governance Review Sub-Committee Report 21-004 - June 25, 2021 1.Governance Report - June 25, 2021.pdf2.Governance Report 21-004 - Appendix A.pdf10.2Governance Review Sub-Committee Report 21-005 - July 14, 2021 1.Governance Report 21-005 - July 14, 2021.pdf2.Governance Report 21-005 - Appendix A - July 14, 2021.DOC.pdf10.3Review: Ward 3 Capital Reserve Administrative Oversight (AUD21008) (City Wide) 1.AUD21008 Review Ward 3 Capital Reserve Administration Oversight - Unsigned.pdf2.Appendix A to Report AUD21008 - Recommendations and Management Responses.pdf10.42020 Reserve Report (FCS21063) (City Wide) 1.FCS21063 2020 Reserve Report.pdf2.FCS21063- 2020 Reserve Report - Appendix A.pdf3.FCS21063 - 2020 Reserve Report - Appendix B.pdf4.FCS21063 - 2020 Reserve Report - Appendix C.pdf5.FCS21063 - 2020 Reserve Report - Appendix D.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.Governance Report - June 25, 2021.pdf2.Governance Report 21-004 - Appendix A.pdf1.David_Broom_Correspondence.pdf1.AFA_Minutes_-_July_8__2021.pdf1.Governance Report 21-005 - July 14, 2021.pdf2.Governance Report 21-005 - Appendix A - July 14, 2021.DOC.pdf1.FCS21038- 2019 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs).pdf2.FCS21038- Appendix A.pdf1.AUD21008 Review Ward 3 Capital Reserve Administration Oversight - Unsigned.pdf2.Appendix A to Report AUD21008 - Recommendations and Management Responses.pdf1.I and R- No Quorum Notes_June 10_2021.pdf1.CAR MINUTES APRIL 27 2021 (Final).pdf1.HMC Minutes May 19, 2021(Final).pdf1.FCS21064 - Ward Specific Funding Initiatives Update as of Dec 31 2020.pdf2.FCS21064 - Ward Specific Funding - Appendix A.pdf3.FCS21064 - Ward Specific Funding - Appendix B.pdf4.FCS21064 - Ward Specific Funding - Appendix C.pdf5.FCS21064 - Ward Specific Funding - Appendix D.pdf1.FCS21063 2020 Reserve Report.pdf2.FCS21063- 2020 Reserve Report - Appendix A.pdf3.FCS21063 - 2020 Reserve Report - Appendix B.pdf4.FCS21063 - 2020 Reserve Report - Appendix C.pdf5.FCS21063 - 2020 Reserve Report - Appendix D.pdf1.Aug 12 AFA 7.3 - Ward Slushies - REDACTED.pdf