City of HamiltonAUDIT, FINANCE AND ADMINISTRATION COMMITTEEAGENDAMeeting #:21-012Date:Thursday, August 12, 2021Time: 9:30 A.m. - 12:30 P.m.Location:Due to the COVID-19 and the Closure of City Hall (CC)All electronic meetings can be viewed at:City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14Angela McRae, Legislative Coordinator (905) 546-2424 ext. 59871.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1July 8, 2021 1.AFA_Minutes_-_July_8__2021.pdf5.COMMUNICATIONS 5.1Correspondence from David Broom, respecting Virtual Participation of a Member of Council at Council, Standing Committee, Sub-Committee, Local Board, and Advisory Committee Meetings Outside of an Emergency 1.David_Broom_Correspondence.pdfRecommendation: Be received and referred to consideration of Item 10.1, Governance Review Sub-Committee Report 21-004.6.DELEGATION REQUESTS 7.CONSENT ITEMS 7.12019 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs) (FCS21038) (City Wide) 1.FCS21038- 2019 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs).pdf2.FCS21038- Appendix A.pdf7.2Various Advisory Committee Minutes: 7.2.aImmigrant and Refugee Advisory Committee - June 10, 2021 1.I and R- No Quorum Notes_June 10_2021.pdf7.2.bCommittee Against Racism - April 27, 2021 1.CAR MINUTES APRIL 27 2021 (Final).pdf7.2.cHamilton Mundialization Advisory Committee - May 19, 2021 1.HMC Minutes May 19, 2021(Final).pdf7.3Ward Specific Funding Initiatives Update as of December 31, 2020 (FCS21064) (City Wide) 1.FCS21064 - Ward Specific Funding Initiatives Update as of Dec 31 2020.pdf2.FCS21064 - Ward Specific Funding - Appendix A.pdf3.FCS21064 - Ward Specific Funding - Appendix B.pdf4.FCS21064 - Ward Specific Funding - Appendix C.pdf5.FCS21064 - Ward Specific Funding - Appendix D.pdf8.STAFF PRESENTATIONS 9.PUBLIC HEARINGS / DELEGATIONS 10.DISCUSSION ITEMS 10.1Governance Review Sub-Committee Report 21-004 - June 25, 2021 1.Governance Report - June 25, 2021.pdf2.Governance Report 21-004 - Appendix A.pdf10.2Governance Review Sub-Committee Report 21-005 - July 14, 2021 1.Governance Report 21-005 - July 14, 2021.pdf2.Governance Report 21-005 - Appendix A - July 14, 2021.DOC.pdf10.3Review: Ward 3 Capital Reserve Administrative Oversight (AUD21008) (City Wide) 1.AUD21008 Review Ward 3 Capital Reserve Administration Oversight - Unsigned.pdf2.Appendix A to Report AUD21008 - Recommendations and Management Responses.pdf10.42020 Reserve Report (FCS21063) (City Wide) 1.FCS21063 2020 Reserve Report.pdf2.FCS21063- 2020 Reserve Report - Appendix A.pdf3.FCS21063 - 2020 Reserve Report - Appendix B.pdf4.FCS21063 - 2020 Reserve Report - Appendix C.pdf5.FCS21063 - 2020 Reserve Report - Appendix D.pdf11.MOTIONS 12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments1.Governance Report - June 25, 2021.pdf2.Governance Report 21-004 - Appendix A.pdf1.David_Broom_Correspondence.pdf1.AFA_Minutes_-_July_8__2021.pdf1.Governance Report 21-005 - July 14, 2021.pdf2.Governance Report 21-005 - Appendix A - July 14, 2021.DOC.pdf1.FCS21038- 2019 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs).pdf2.FCS21038- Appendix A.pdf1.AUD21008 Review Ward 3 Capital Reserve Administration Oversight - Unsigned.pdf2.Appendix A to Report AUD21008 - Recommendations and Management Responses.pdf1.I and R- No Quorum Notes_June 10_2021.pdf1.CAR MINUTES APRIL 27 2021 (Final).pdf1.HMC Minutes May 19, 2021(Final).pdf1.FCS21064 - Ward Specific Funding Initiatives Update as of Dec 31 2020.pdf2.FCS21064 - Ward Specific Funding - Appendix A.pdf3.FCS21064 - Ward Specific Funding - Appendix B.pdf4.FCS21064 - Ward Specific Funding - Appendix C.pdf5.FCS21064 - Ward Specific Funding - Appendix D.pdf1.FCS21063 2020 Reserve Report.pdf2.FCS21063- 2020 Reserve Report - Appendix A.pdf3.FCS21063 - 2020 Reserve Report - Appendix B.pdf4.FCS21063 - 2020 Reserve Report - Appendix C.pdf5.FCS21063 - 2020 Reserve Report - Appendix D.pdf