City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-002

Date:

Thursday, February 02, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Tamara Bates, Legislative Coordinator [phone] ext. 4102

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

January 19, 2023

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

7.

DELEGATIONS

7.1

Angelo Cristofaro, Consilium Public Sector Services Inc., respecting Fairness of procurement process for contract number C5-09-22 - Development of a Multi-Year Plan to Build Safer Communities

(Approved on January 19, 2023)

8.

STAFF PRESENTATIONS

9.

CONSENT ITEMS

10.

DISCUSSION ITEMS

10.1

Grightmire Arena Lessons Learned – Management Responses Status Report (PW23007/FCS23011) Outstanding Business List

Please refer to Item 14.1 for Confidential Appendix A to Report PW23007/FCS23011.

Confidential Appendix A has been released publicly.

10.2

2022 City Enrichment Fund Update (GRA23001) (City Wide)

10.3

Capital Project Closing Report as of September 30, 2022 (FCS22079(a)) (City Wide)

10.4

Citizen Committee Report - Hamilton Women and Gender Equity Committee, respecting Feedback on the Procedural Handbook for Citizen Appointees to City of Hamilton Local Boards

10.5

Citizen Committee Report - Hamilton Women and Gender Equity Committee, respecting Feedback on the City of Hamilton Code of Conduct for Local Boards

11.

MOTIONS

11.1

Delegated Authority to Staff relating to Water Service Line Leaks

12.

NOTICES OF MOTION

12.1

Constituent Management Software

12.2

Council Access to and Copies of Confidential Records

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List

a.

Items Considered Completed and to be Removed

a.

Road Maintenance Small Tools and Equipment Inventory Audit and Follow Up to Audit Report AUD11006 (AUD21010) (City Wide)

Item on OBL: 21-M
Addressed as Item 10.7 on the January 19, 2023 agenda.

b.

Grightmire Arena Lessons Learned Audit (AUD22004) (City Wide)

Item on OBL: 22-C

Addressed as Item 10.1 on today's agenda.

14.

PRIVATE AND CONFIDENTIAL 

14.1

Grightmire Arena Lessons Learned – Management Responses Status Report (PW23007/FCS23011) Outstanding Business List - Confidential Appendix A

That the Committee move into Closed Session respecting Item 14.2 pursuant to Section 9.3, Sub-section (f) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Please refer to Item 10.1 for Public Report PW23007/FCS23011.

Appendix A to Report PW23007/FCS23011 has been released publicly; please see Item 10.1.

15.

ADJOURNMENT