City of Hamilton

AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:	19-010
Date:	Thursday, July 11, 2019
Time:	9:30 A.m. - 12:30 P.m.
Location:	Council Chambers, Hamilton City Hall 71 Main Street West

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

June 6, 2019

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

6.1

Karin Dearness, Andy Stone, Philip Toms, and John Ariens respecting reimbursement of rezoning and development charges related to a laneway house at 390.5 Aberdeen Avenue, Hamilton (Ward 1) (For a future meeting)

6.2

Mark R McKenzie, Hamilton District Heavy Construction Association (HAND), respecting opposition to proposed Social Procurement initiative (For a future meeting)

6.3

Manuel Bastos, LIUNA 837, respecting a presentation on Social Procurement (For a future meeting)

6.4

Sean Ferris, Habitat for Humanity Hamilton, respecting reimbursement of specific fees paid to the City related to building permits for the construction of these homes (For a future meeting)

6.5

Kojo Damptey, Hamilton Centre for Civic Inclusion, respecting the Diversity and Inclusion Strategic Plan Annual Report (HUR19016)& Human Rights, Diversity and Inclusion Strategic Plan Presentation Update(HUR19017) (For today's meeting)

7.

CONSENT ITEMS

7.1

Professional and Consultant Services Roster 2017-2018 (PW19048 / PED19130 / FCS19052) (City Wide)

7.2

2019 First Quarter Request for Tenders and Proposals Report (FCS19041) (City Wide)

7.3

2019 First Quarter Emergency and Non-competitive Procurements Report (FCS19042) (City Wide)

7.4

First Quarter Non-compliance with the Procurement Policy Report (FCS19043) (City Wide)

8.

PUBLIC HEARINGS / DELEGATIONS

8.1

Terry MacDougall, respecting an appeal to a water bill amount (Approved June 6, 2019)

8.1.a

Staff Supporting Documentation

9.

STAFF PRESENTATIONS

9.1

Tax and Rate Operating Budget Variance Report as at April 30, 2019 - Budget Control Policy Transfers (FCS19055) (City Wide)

9.1.a

Staff Presentation

9.2

Fraud and Waste Hotline Launch (AUD19011) (City Wide)

9.3

Human Rights, Diversity and Inclusion Strategic Plan Presentation Update (HUR19017) (City Wide)

10.

DISCUSSION ITEMS

10.1

Diversity and Inclusion Strategic Plan Annual Report (HUR19016) (City Wide)

10.2

2018 City of Hamilton Financial Report and Audited Financial Statements (FCS19048) (City Wide)

Due to bulk, Appendix "B" is only available online.

10.3

Audit Report - Housing Services Division: Capital (AUD19004) (City Wide)

11.

MOTIONS

12.

NOTICES OF MOTION

12.1

Virtual Reality Stations for the Canadian Warplane Heritage Museum

12.2

Invocation of the Residential Municipal Relief Assistance Program 2019

12.3

Restorative Practices Council and Senior Leadership Team Workshop

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List:

13.1.a

Proposed Due Dates:

Item: C
Outstanding Uncompleted Audit Recommendations (AF&A Report 16-006)
Proposed Due Date: August 2019

Item: E
Everyone Rides Initiative Pilot Project (PW16086)
Proposed Due Date: October 2019

Item: 19-A
Correspondence from the Federation of Canadian Municipalities (FCM) respecting the 2019-2020 Membership Invoice - Advocacy Fund Contribution along with Appendix A (AF&A Report 19-002 - Item 1)
Proposed Due Date: August 2019

Item: 19-E
Converting Contractual Positions to Permanent (GIC - Final Operating Budget Report 19-002 - Item (i)(3)(dd))
Proposed Due Date: October 2019

Item: 19-H
Academic and Student Residence Development Grant Program (AF&A Report 19-008 - Item 13)
Proposed Due Date: October 2019

Item: 19-I
Access By Design Policy (AF&A Report 19-009 - Item 11)
Proposed Due Date: Q3 2019

14.

PRIVATE AND CONFIDENTIAL

14.1

IBI Group Project Management Assignments (PW19066) (Ward 8) (Distributed under separate cover)

Pursuant to Section 8.1, Sub-section (e) of the City's Procedural By-law 18-270, and Section 239(2), Sub-section (e) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

15.

ADJOURNMENT