Hamilton Police Services Board

Due to the COVID-19 and the Closure of City Hall
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That the Board approve and receive the consent items as distributed.

That the minutes of the meeting held on Thursday, June 11, 2020, be adopted as printed.

That the Board receive and approve the report and presentation as provided.

That the Hamilton Police Services Board approve the renewal of the Lease Agreement originally executed on the 17th day of September, 2013 (Lease) between the City of Hamilton (Lessee) and Ancaster Agricultural Society (Lessor) for the purposes of providing a location for the HPS Mounted Unit, at the Ancaster Fairgrounds, 630 Trinity Road South, Ancaster.

That pursuant to Section 2(6) of the Lease, the Hamilton Police Services Board approve the four (4) year option to renew (Renewal Option) the Lease being on the same terms and conditions, except rent which shall be negotiated or failing which arbitrated.

That the Hamilton Police Services Board approve the City of Hamilton Corporate Real Estate Division exercise the Renewal Option and enter into negotiations with Ancaster Agricultural Society (Lessor), for the purposes of establishing a fair market rent for the four (4) year option renewal term and those other terms satisfactory to the City Solicitor.

That the Lease Agreement for 630 Trinity Road South, Ancaster, contains the following salient terms and conditions:

Area: Approximately 4,800 square feet of ground level space, known as the Education Building, to be used as stables. Approximately 200 square feet of space in Merritt Hall to be used as administrative offices. The use of the riding arena and horse rings when available for police horse training.

Term: A Renewal Option period commencing on September 15, 2021, and expiring September 14, 2025. The lease may be terminated by the Lessee at any time with no penalty by providing six (6) months prior written notice.

Rental Rate: To be negotiated by City of Hamilton Corporate Real Estate.

That the Board receive the 2019 Missing Person - Urgent Demands for Records Report, known as Form 7, and makes the report available to the public, as specified by the regulations of the Missing Person Act, 2018 of the Ministry of the Solicitor General of Ontario.

That the Board receive and approve Report PSB 20-061.

That the Board receive the correspondence as provided.

(Please note that the attachments referenced in this Council Follow-Up Notice are identical to those found under agenda item 4.3 cs)

  1. Discussion with respect to nominating a Police Services Board Member to represent the Board on the Advisory Committee to support the development of Hamilton's Community Safety and Well-Being Plan.
  2. Discussion with respect to the current status of the Community Safety and Well-Being Plan as well as an overview of the Quality Assurance / Improvement Program.
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