That the Hamilton Police Services Board approve the renewal of the Lease Agreement originally executed on the 17th day of September, 2013 (Lease) between the City of Hamilton (Lessee) and Ancaster Agricultural Society (Lessor) for the purposes of providing a location for the HPS Mounted Unit, at the Ancaster Fairgrounds, 630 Trinity Road South, Ancaster.
That pursuant to Section 2(6) of the Lease, the Hamilton Police Services Board approve the four (4) year option to renew (Renewal Option) the Lease being on the same terms and conditions, except rent which shall be negotiated or failing which arbitrated.
That the Hamilton Police Services Board approve the City of Hamilton Corporate Real Estate Division exercise the Renewal Option and enter into negotiations with Ancaster Agricultural Society (Lessor), for the purposes of establishing a fair market rent for the four (4) year option renewal term and those other terms satisfactory to the City Solicitor.
That the Lease Agreement for 630 Trinity Road South, Ancaster, contains the following salient terms and conditions:
Area: Approximately 4,800 square feet of ground level space, known as the Education Building, to be used as stables. Approximately 200 square feet of space in Merritt Hall to be used as administrative offices. The use of the riding arena and horse rings when available for police horse training.
Term: A Renewal Option period commencing on September 15, 2021, and expiring September 14, 2025. The lease may be terminated by the Lessee at any time with no penalty by providing six (6) months prior written notice.
Rental Rate: To be negotiated by City of Hamilton Corporate Real Estate.