INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010 City of Hamilton AUDIT, FINANCE & ADMINISTRATION COMMITTEE March 24, 2014 9:30 AM Council Chambers Hamilton City Hall 71 Main Street West Hamilton, Ontario Stephanie Paparella Legislative Coordinator (905) 546-2424 ext. 3993 Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings. Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca 1. CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **) 2. DECLARATIONS OF INTEREST 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 February 10, 2014 4. DELEGATION REQUESTS 4.1 Joey Coleman, repsecting the City's New Public Facing Agenda System (requesting to Appear on March 24, 2014) 5. CONSENT ITEMS 5.1 Various Advisory Committee Minutes a) Committee Against Racism Minutes, November 26, 2013 b) Aboriginal Advisory Committee Minutes, December 5, 2013 c) LGBTQ Advisory Committee, September 19, 2013 d) Status of Women Committee, October 24, 2013 5.2 2013 Fourth Quarter Emergency and Non-Competitive Procurements Report (FCS13014(c)) (City Wide) 5.3 2013 Fourth Quarter Non-compliance with the Procurement Policy Report (FCS13015(c)) (City Wide) 5.4 Status Report of Tenders and Requests for Proposals for November 2, 2013 to December 31, 2013 (FCS13016(j)) (City Wide) 5.5 Reserve/Revenue Fund Investment Performance Report - December 31, 2013 (FCS13063(a)) (City Wide) 5.6 Hamilton Future Fund Investment Performance Report - December 31, 2013 (FCS13064(a)) (City Wide) 5.7 Cemetery Accounts Investment Performance Report - December 31, 2013 (FCS13065(a)) (City Wide) 5.8 Report of the 2013 Remuneration and Expenses as Required under Section 284 of the Municipal Act (FCS14006) (City Wide) 5.9 Freedom of Information Quarterly Report (October 1 to December 31, 2013) (CL13001(c)) (City Wide) 5.10 Tax Appeals under Sections 357 and 358 of the Municipal Act (2001) (FCS14016) (City Wide) 5.11 Treasurer's Apportionment of Land Taxes (FCS14002(a)) (Ward 12) 5.12 Follow Up of Audit Report 2011-10 - Human Resources - Grievance Processes (AUD14005) (City Wide) 5.13 Follow Up of Audit Report 2012-05 - Long Term Contract Review - Recycling Collection Services (Blue Box Collection) (AUD14006) (City Wide) 5.14 Follow Up of Audit Report 2012-02 - Public Works - Bridge Maintenance Program (AUD14009) (City Wide) 5.15 Follow Up of Audit Report 2012-10 - Public Health Services - Tobacco Control Program (AUD14010) (City Wide) 6. PUBLIC HEARINGS / DELEGATIONS 6.1 Gerald Asa, of The Effort Trust Company, respecting the Water and Wastewater / Storm Arrears Policy 6.2 Written Submission from Martin Wray, Vice President of Operations for Cadillac Fairview, respecting the Proposed Amendments to the Water and Wastewater / Storm Arrears Policy 7. PRESENTATIONS 8. DISCUSSION ITEMS 8.1 Amended Water and Wastewater/Storm Arrears Policy (FCS14007) (City Wide) 8.2 Aboriginal Advisory Committee - Draft Terms of Reference 8.3 Reserve/Revenue Funds and Trust Accounts Statement of Investment Policies and Procedures Review (FCS14020) (City Wide) 8.4 Audit Report 2013-16 - Community and Emergency Services - Homes for the Aged - Accommodation Fees and Trust Funds (AUD14007) (City Wide) 8.5 Performance Audit Report 2013-14 - Unlicensed Businesses (Value for Money Audit) (AUD14008) (City Wide) 8.6 Authority to Negotiate and Place a Debenture Issue(s) (FCS14022) (City Wide) 9. MOTIONS 10. NOTICES OF MOTION 11. GENERAL INFORMATION / OTHER BUSINESS 11.1 Amendments to Outstanding Business List a) Item "F" - Costs Associated with Condominium Corporation Maintenance Current Due Date: March 24, 2014 Proposed New Due Date: June 23, 2014 b) Item "G" - Employee Attendance Performance Measures - Comprehensive Annual Report Current Due Date: March 24, 2014 Proposed New Due Date: April 14, 2014 c) Item "M" - Timelines for the Retention of E-mails Current Due Date: March 24, 2014 Proposed New Due Date: April 14, 2014 d) Item "P" - Performance Audit Report 2013-13 - Employer Paid Parking (Value for Money Audit) Current Due Date: March 24, 2014 Proposed New Due Date: April 14, 2014 e) Provision of Information Technology Services to Global Spectrum Current Due Date: March 24, 2014 Proposed New Due Date: April 14, 2014 12. PRIVATE AND CONFIDENTIAL 13. ADJOURNMENT No Item Selected This item has no attachments1.February 10 2014 - Minutes - 14-001.pdf1.Aboriginal Advisory Committee - Draft Terms of Ref - Aboriginal Advisory Committee - Draft Terms of Reference.pdf2.Aboriginal Advisory Committee - Draft Terms of Ref - Aboriginal Advisory Committee - Draft Terms of Reference - Appendix A.pdf3.Aboriginal Advisory Committee - Draft Terms of Ref - Aboriginal Advisory Committee - Draft Terms of Reference - Appendix B.pdf1.Committee Against Racism Minutes November 26 201 - Committee_Against_Racism_Minutes_-_November_26__2013.pdf1.Aboriginal Advisory Committee Minutes December 5 - Aboriginal_Advisory_Committee_Minutes_-_December_5__2013.pdf1.Amended Water and WastewaterStorm Arrears Policy - FCS14007.pdf2.Amended Water and WastewaterStorm Arrears Policy - FCS14007 - Appendix A.pdf1.Gerald Asa of The Effort Trust Company respectin - Delegation - Gerald Asa The Effort Trust Company.pdf1.2013 Fourth Quarter Emergency and Non-Competitive - FCS13014c 2013 Fourth Quarter Emergency and Non-Competitive Procurements.pdf2.2013 Fourth Quarter Emergency and Non-Competitive - FCS13014c - Appendix A.pdf1.2013 Fourth Quarter Non-compliance with the Procur - FCS13015c 2013 Fourth Quarter Non-compliance wtih the Procurement Policy Report.pdf2.2013 Fourth Quarter Non-compliance with the Procur - FCS13015c - Appendix A.pdf1.LGBTQ Advisory Committee September 19 2013 - LGBTQ Minutes - Sep 19 13.pdf1.Status of Women Committee October 24 2013 - Status of Women Committee Minutes - October 24 2013.pdf1.Written Submission from Martin Wray Vice Presiden - Written Submission - Cadillac Fairview re Proposed Amendment to Water and Wastewater Storm Arrears Policy.pdf1.Status Report of Tenders and Requests for Proposal - FCS13016j Status Report of Tenders and Requests for Proposals for November 2 2013 to December 31 2013.pdf2.Status Report of Tenders and Requests for Proposal - FCS13016j Appendix A Monthly Tender Report November 2 2013 to December 31 2013.pdf1.ReserveRevenue Fund Investment Performance Report - FCS13063a Reserve Revenue Fund Investment Performance Report December 31 2013.pdf1.Hamilton Future Fund Investment Performance Report - FCS13064a Hamilton Future Fund Investment Performance Report - December 31 2013.pdf1.Report of the 2013 Remuneration and Expenses as Re - FCS14006 Report of the 2013 Remuneration and Expenses as Required under Section 284 of the Municipal Act.pdf2.Report of the 2013 Remuneration and Expenses as Re - FCS14006 Appendix A Report of the 2013 Remuneration and Expenses.pdf3.Report of the 2013 Remuneration and Expenses as Re - FCS14006 - Appendix B.pdf1.Tax Appeals under Sections 357 and 358 of the Muni - FCS14016 Tax Appeals under Section 357 and 358 of the Muncipal Act 2001.pdf2.Tax Appeals under Sections 357 and 358 of the Muni - FCS14016 - Appendix A.pdf3.Tax Appeals under Sections 357 and 358 of the Muni - FCS14016 - Appendix B.pdf1.Treasurers Apportionment of Land Taxes FCS14002 - FCS14002a - Apportionment of Taxes.pdf2.Treasurers Apportionment of Land Taxes FCS14002 - FCS14002a - Appendix A.pdf3.Treasurers Apportionment of Land Taxes FCS14002 - FCS14002a - Appendix B.pdf1.Cemetery Accounts Investment Performance Report - - FCS13065a Cemetery Accounts Investment Performance Report - December 31 2013.pdf1.ReserveRevenue Funds and Trust Accounts Statement - FCS14020 - Reserve Revenue Funds and Trust Accounts Statement of Investment Policies and Procedures.pdf2.ReserveRevenue Funds and Trust Accounts Statement - FCS14020 - Appendix A.pdf1.Follow Up of Audit Report 2011-10 - Human Resource - AUD14005 - Follow Up of Audit Report 2011-10 - Human Resources - Grievance Processes.pdf2.Follow Up of Audit Report 2011-10 - Human Resource - AUD14005 - Appendix A.pdf1.Follow Up of Audit Report 2012-05 - Long Term Cont - AUD14006 - Follow Up of Audit Report 2012-05 - Public Works - Long Term Construction Contract Blue Box Collection.pdf2.Follow Up of Audit Report 2012-05 - Long Term Cont - AUD14006 - Appendix A.pdf1.Follow Up of Audit Report 2012-02 - Public Works - - AUD14009 - Follow Up of Audit Report 2012-02 PW-Bridge Maintenance Program.pdf2.Follow Up of Audit Report 2012-02 - Public Works - - AUD14009 - Appendix A.pdf1.Follow Up of Audit Report 2012-10 - Public Health - AUD14010 - Follow Up of Audit Report 2012-10 Public Health Services - Tobacco Control Program.pdf2.Follow Up of Audit Report 2012-10 - Public Health - AUD14010 - Appendix A.pdf1.Audit Report 2013-16 - Community and Emergency Ser - AUD14007 - Community and Emergency Services - Homes for the Aged - 2013-16.pdf2.Audit Report 2013-16 - Community and Emergency Ser - AUD14007 - Appendix A.pdf1.Performance Audit Report 2013-14 - Unlicensed Busi - AUD14008 - Unlicensed Businesses Value for Money Audit.pdf2.Performance Audit Report 2013-14 - Unlicensed Busi - AUD14008 - Appendix A.pdf1.Freedom of Information Quarterly Report October 1 - CL13001c - FOI Q4 Oct-Dec 13.doc.pdf2.Freedom of Information Quarterly Report October 1 - CL13001c - Appendix A.pdf1.Authority to Negotiate and Place a Debenture Issue - FCS14022 Authority to Negotiate and Place a Debenture Issue.pdf1.Joey Coleman repsecting the Citys New Public Fac - Joey Coleman - New Public Facing Agenda System.pdf